Procurement Plan

I.General

1. Project information:

Country / Borrower : Republic of Kenya

Project: Water and Sanitation Service Improvement Project [WaSSIP]

IDA Credit No. 4376

Project Implementing Agencies: Athi Water Services Board (AWSB); Lake Victoria North Water Services Board (LVNWSB) and Coast Water Services Board (CWSB).

2.Bank’s approvalDate of the procurement Plan [Original Oct 31, 2007], Revision 2January 1, 2010:

Date of General Procurement Notice: November 30, 2007
Period covered by this procurement plan: January 1 – December 31, 2010.

II. Goods and Works and non-consulting services

Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement:

Procurement Method / Prior Review Threshold / Comments
1. / ICBand LIB (Goods) / Prior Review for all contracts
2. / NCB (Goods) / ≥500,000 / for CWSB the first two NCB contracts of any valuewould also be prior review(completed).
3. / ICB (Works) / Prior Review for all contracts
4. / NCB (Works) / ≥5,000,000 / for CWSB the first two NCB contracts of any value would also be prior review(completed).

* CWSBCoast Water Services Board.

Prequalification.Bidders for (i) Implementation of Ruai and Gatharaini Sewerage System including Rui-Rwaka, Gatharaini North and Gatharaini South; (ii) Expansion of Mumias and Butere Water Supplies including the construction of Mumias sewerage and Butere on site sanitation; and (iii) Rehabilitation of Mzima Pipeline-Bulk Supply Systems, shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines.
Procurement Packages with Methods and Time Schedule (Summary)

ATHI WATER SERVICES BOARD - WORKS

REVISED PROCUREMENT PLANS – WORKS CONTRACTS
No / Contract Description / Estimated Cost USD / Procurement Method / Review by Bank (Prior/Post) / Bid submission & Opening
1 / NairobiCity Water Distribution Network - Rehabilitation and Improvement Works to General Waruingi Street, Eldama Ravine Road, Makadara and Mbotela Estates and Extensions to Shauri Moyo and Maringo Estates / 2,888,438 / ICB / Prior Review / 17-Jun-09
2* / Development of Alternative Sources for Kiambu and towns along Nairobi Transmission mains / 4,200,000 / ICB / Prior Review / 7-Apr-10
3(a) / Drilling and Equiping of boreholes (emergency works) in Nairobi / 656,691 / NCB* / Post Review / 14-Apr-09
3(b) / Construction of elevated pressed steel water tanks (emergency works) in Nairobi / 468,811 / NCB / Post Review / 25-Feb-09
4 / Construction of independent Mataara production Systems 3No. (Karimenu, Thiririka and Ndarugu) to serve Consumers around Ngethu Treatment Works currently served by the Nairobi System. / 5,498,303 / ICB / Prior Review / 6-Mar-09
5 / Rehabilitation of Sewers in Umoja / 200,000 / NCB / Post Review / 6-Jan-10
6 / Construction of Gatharaini Trunk Sewers including Rui-Rwaka, Gatharaini North and Gatharaini South / 19,400,000 / ICB / Prior Review / 26-Jun-09
7 / Construction of Lavington - Riruta Trunk Sewers Extensions / 1,560,646 / ICB / Prior Review / 20-Feb-09
8 / On site sanitation & Hygiene - Construction of VIP Latrines etc / 200,000 / NCB / Post Review / 26-Sep-09
9 / Rehabilitation of Dandora Sewerage Treatment Works and Reconstruction of NgongRiver Trunk Sewers / 6,519,142 / ICB / Prior Review / 6-Mar-09
10 / Construction of Komothai Water Supply – Rehabilitation and Expansion of Existing Works / 1,220,000 / NCB / Post Review / 16-Jul-09
11 / Extension Services to Informal Settlements / 690,000 / NCB / Post Review / 10-Sep-10
12 / Ruiru-Juja Water Supply Works - Weir Intake, Water Treatment Works, Dist Mains, Dist System & metering / 8,266,285 / ICB / Prior Review / 6-May-09
13 / Office Refurbisnments for WAB / 200,000 / NCB / Post Review / 5-May-10
14 / Drought Intervention Works in Nairobi - Drilling of 30 Boreholes (in Lots) / 736,722 / NCB* / Post Review / 16-Nov-09
15 / Drought Intervention Works in Nairobi - Equiping 30 new boreholes (in Lots) / 928,125 / NCB* / Post Review / 16-Nov-09
16 / Drought Intervention Works in Nairobi - Construction of Steel Towers for Water Storage tanks / 281,250 / NCB / Post Review / 16-Nov-09

II. LAKE VICTORIAL NORTH WATER SERVICES BOARD

PROCUREMENT PLANS – WORKS CONTRACTS

N0 / Project Description / Contract sum USD / Procurement method / Review by Bank / Bid submission & Opening
Prior / Post
A / REHABILITATION AND EXPANSION OF WATER SUPPLIES
PACKAGE 1: REHABILTATION WORKS (Water)
1 / Cluster 3 (Hamisi, Serem, Kaimosi, Jeptulu) / 1,436,114.59 / ICB* / Prior / 19-Jun-09
PACKAGE 2: EXPANSION WORKS (Water supply)
2 / Mumias / 16,070,095 / ICB / Prior / 14-Feb-10
3 / Kapsowar/Kapcherop / 589,304 / NCB / Post / 3-Feb-10
4 / Malaba / 1,732,406 / NCB / Post / 12-Jan-10
5 / Lessos / 1,300,053 / NCB / Post / 17-Mar-10
6 / Cluster 1 (Lumakanda and Kipkaren) / 1,396,409 / ICB / Prior / 23-Oct-09
7 / Cluster 2 (Chesikaki, Sirisia, Cheptais) / 2,306,032 / NCB / Post / 10-Jan-10
8 / Expansion of Chebara Water Treatment Works and additional reticulation system in EldoretTown / 5,038,196 / ICB / Prior / 4-Feb-10
9 / Extending services to informal settlements / 500,000 / NCB / Post / 5-Mar-10
10 / Kimilili / 2,109,650 / ICB / Prior / 24-Jan-10
PACKAGE 3: EXPANSION WORKS (waste water &San)
11 / Expansion of sanitation system of Malaba Kocholia scheme / 100,286 / NCB / Post / 24-Feb-10
12 / Development of sewerage system for Kimilili town / 100,857 / NCB / Post / 29-Dec-09
Sub Total for Expansion / 32,679,403
Miscellaneous
LVNWSB Upgrading office premises / 90,411 / NCB / Post / 31-Aug-09
WSPs Upgrading office premises and laboratory / 250,685 / NCB / Post / 31-Aug-09
Sub Total for Miscelleneous / 341,096
Grand Total Cost / 33,020,499

III COAST WATER SERVICES BOARD –

PROCUREMENT PLANS – WORKS CONTRACTS

No / Project Description / Contract sum USD / Procurement method / Review by Bank (Prior/Post) / Bid submission & Opening
W1 / Prequalification* for Rehabilitation of Mzima Pipeline-Bulk Supply Systems / N/A / ICB / Prior / 26-Aug-09
Bidding** for Rehabilitation of Mzima Pipeline-Bulk Supply Systems / 18,000,000 / ICB / Prior / 7-Mar-10
W2 / Source improvement - Tiwi Well Field/Likoni Pipeline-Bulk Supply Systems / 3,912,100 / ICB / Prior / 7-Mar-10
W3 / KilifiTown Water Reticulation, New Reservoir, and Kilifi Rural Water Supply-Kilifi WSP / 1,789,300 / NCB / Prior / 24-Apr-10
W4 / Malindi Towns Reticulation Improvement-Malindi Water Service provider / 1,268,000 / NCB / Prior / 3-Apr-10
W5 / Extending services to informal settlements- Mombasa and Malindi for Tertiary Pipelines (NGO contracts) / 545,400 / NCB / Post / 3-Jan-11
W6 / Extending services to informal settlements-Mombasa and Malindi for Trunk Mains / 545,400 / NCB / Post / 3-Jan-11
W7 / Malindi Sewerage/ponds/septic dumpsite / 500,000 / NCB / Post / 3-Apr-10
W8 / Rehabilitation and expansion of urban and rural water supplies for Kwale-Kwale WSP / 1,949,200 / NCB / Post / 1-May-10
W9 / Rehabilitation and expansion of urban and rural water supplies for Tana River-Tana River WSP / 601,600 / NCB / Post / 8-May-10
W10 / Rehabilitation and expansion of Voi urban and Taita Taveta rural water supplies-TAVEVO WSP / 1,464,000 / NCB / Post / 15-May-10
W11 / Rehabilitation and expansion of urban and rural water supplies for Lamu-Lamu WSP / 1,601,600 / NCB / Post / 22-May-10
W12 / Upgrading of Offices-WSPs (TAVEVO & Lamu) / 75,000 / NCB / Post / 10-Apr-10
W13 / Upgrading of offices-CWSB / 350,000 / NCB / Post / 3-Apr-10
W14 / Meter Installation / 120,000 / NCB / Post / 6-Jan-10
W15 / Construction of Mzima Repair kit shade at Mazeras / 45,000 / Shoping / Post / 16-Jan-10
W16 / Additional Works arising from Addendum consultancy for Mzima Works / 1,900,000 / NCB / Post / 11-May-10

ATHI WATER SERVICES BOARD

REVISED PROCUREMENT PLANS - GOODS CONTRACTS
No / Contract Description / Estimated Cost USD / Selection Method / Review by Bank (Prior/Post) / Submission of bids & Bid opening
1 / Supply of Operational vehicles in lots: 12 Salon Cars, 37 4x4 WD Double Cabs, 6 4X4 Utility Vehicles and 40 motorcycles, 1 Lorry and 1 mini-lorry (AWSB, WSPs, NWSC, WAB, WASREB) / 1,498,058 / ICB / Prior / 7-Nov-08
2 / Supply of 2 Exhauster vehicles / 153,946 / NCB / Prior / 27-Nov-08
3 / Supply of Office Furniture for WASREB & WAB / 30,000 / NCB / Post / 7-Apr-10
4 / Supply of Office Equipment - Computers & Printers and other accessories in lots (AWSB, WSPs, WASREB & WAB) / 176,302 / NCB / Post / 7-Nov-08
5 / Communication (upgrading) and Document Management System / 60,500 / NCB / Post / 10-Oct-09
6 / Supply and installation of software: Lot 1 Financial/billing software and Lot 2Asset management Software / 120,000 / NCB / Post / 21-Aug-09
7 / Supply of consumer and master water meters, equipment and tools for WSPs & NWSC / 1,147,100 / ICB / Prior / 4-Jun-09
7(a) / Supply of Pre-Paid Meters / 200,000 / NCB / Post / 17-Nov-09
8 / Supply and Installation of Fleet Management and GPS Tracking system for NWSC / 150,000 / NCB / Post / 17-Jul-09
9 / Supply of water pipes, sewers and fittings for informal settlement works / 3,118,000 / ICB / Prior / 14-Oct-09
10 / Supply of plastic water tanks (emergency works) / 229,100 / NCB / Post / 13-Feb-09
11 / Disaster Recovery Site and Network for NWSC / 250,000 / NCB / Post / 2-Dec-09
12 / Supply of Water pipes, sewers and fittings for Peri-Urban Areas / 2,200,000 / ICB / Prior / 4-Sep-09
13 / Materials for Drought Mitigation Measures in NairobiCity - Water Tanks / 115,867 / NCB / Post / 14-Aug-09

LAKE VICTORIA NORTH WATER SERVICES BOARD

PROCUREMENT PLANS - GOODS CONTRACTS
No / Contract Description / Contract Cost USD / Procurement Method / Review By Bank Post/Prior / Submission of bids & Bid opening
A / Support for Operationalisation and Strengthening of LVNWSB & WSPS
1 / Operational vehicles - 1 No Salon Car + 14 No 4 x 4 + 1 No Minibus +20 Motorbikes+2 SUVs includes cars for ESMF(US$ 50,000) / 512,820 / ICB / Prior / 20-Nov-08
Office Equipment - Computers & Printers and other accessories + 2No.small capacity & 1No.Large capacity phocopier including WSPs and ESMF / 272,000 / NCB / Post / 7-May-09
3 / Communication equipment - LVNWSB / 15,000 / shopping / Post / 23-Mar-09
4 / Upgrading software (Archiving System,AutoCAD,Antivirus,operating system) / 49,800 / shopping / Post / 25-Jan-10
5 / Office furnishing LVNWSB+WSPs / 60,000 / shopping / Post / 21-Jul-09
A / Sub Total - LVNWSB / 909,620
B / Support to Operationalisation and Strengthening of WSPs
1 / Provide GPS for Customer Survey for Mumias and Kimilili 20 each / 20,000 / shopping / Post / 30-Dec-09
2 / Communication equipment -WSPs / 20,000 / shopping / Post / 27-Jan-10
3 / Pressure Monitors / 100,000 / NCB / Post / 30-Jan-10
4 / Meters / 133,035 / NCB / Post / 28-Apr-09
5 / Accounting/finacial management software-Amatsi / 50,000 / shopping / Post / 25-Jan-10
Sub total - WSPs / 323,035
Total (LVNWSB + WSPs) / 1,232,655
C / Project Communication
1 / Publication of communication materials (newsletters, bronchures,fliers,etc) / 200,000 / NCB / Post / 4-Feb-10
2 / Printing of promotional materials (calenders, T-shirts etc) / 200,000 / NCB / Post / 8-Feb-10
3 / Visual-audio materials / 50,000 / shopping / Post / 20-Jan-10
4 / Procurement of broadcasting services (radio, TV) / 200,000 / NCB / Post / 19-Jan-10
5 / Procurement of print media services- Supplementaries in print media,Adverts ,Documentaries. / 200,000 / NCB / Post / 28-Jan-10
6 / Development and production of information tools for WSPs e.g Communication Strategy,brochures, flyers, service charters and journals. / 200,000 / NCB / Post / 16-Feb-10
7 / Shows and exhibitions (procurement of murals and exhibition materials) / 100,000 / NCB / Post / 23-Feb-10
8 / Documentation of best practices (tv documentaries and publications) / 200,000 / NCB / Post / 12-Mar-10
9 / Produce media briefing kit on Board's activities inclding IPPF issues / 50,000 / shopping / Post / 12-Jan-10
Subtotal Project Communication / 1,400,000
D / Environmental Management
Laboratory Equipment and Reagents and Consumables / 42,307 / shopping / Post / 17-Jun-09
Subtotal ESMF / 42,307
Grand Total Goods and Services / 2,674,962
COAST WATER SERVICES BOARD - WaSSIP
PROCUREMENT PLANS - GOODS CONTRACTS
No / Contract Description / Contract Cost USD / Procurement Method / Bank Review (Prior/Post) / Submission of bids & Bid opening
G 1 / Operational vehicles - 5No 4X4 S/Cab pickups and 12No 4X4 D/Cab pickups (1) / 487,500 / ICB / Prior / 20-Nov-08
G 2 / Operational vehicles - 39 Motorcycles and 1No Van (2 as rebid) / 151,512 / NCB / Prior / 24-Aug-09
G 3 / Office Equipment - Computers & Printers and other accessories for CWSB and 6WSPs / 210,000 / NCB / Prior / 17-Dec-08
G 4 / Office furnishings / 92,683 / NCB / Prior / 24-Jun-09
G 5 / Environmental Management Goods (Spectrophotometer, Hot Air Oven, Portable Microbiological Analysis Kit, Analytical Weighing Balance) / 280,000 / ICB / Prior / 21-Aug-09
G 6 / Procurement of Meters and fittings for the WSPs / 750,000 / ICB / Prior / 23-Oct-09
G 7 / Water Chemical ( 65% Calcium Hypochlorite ) / 190,000 / NCB / Post / 24-Oct-09
G 8 / Procurement of Bulk flow Meters for Mzima pipeline,4No / 60,000 / Shopping / Post / 9-Nov-09
G 9 / Goods for Informal settlements (Pipes and fittings) / 1,636,200 / ICB / Prior / 4-Dec-09
G 10 / Mzima Repair Kit (600mm dia pipes and fittings) / 250,000 / NCB / Post / 16-Oct-09
G 11 / Hand held GPS system for the WSPs including bulk water company (30No) / 40,000 / Shopping / Post / 7-Nov-09
G 12 / Repair of pipeline Maintenance plant (Excavator) / 25,000 / Shopping / Post / 11-Oct-09
G 13 / Section Valves for Network Sectorization for WPSs(30No) / 200,000 / NCB / Post / 7-Jan-10
G 14 / Pressure Gauges with data card for Monitoring of Project Indicators / 8,000 / Shopping / Post / 2-Jan-10
G 15 / Billing Software & Hardware for 6 WSPs / 200,000 / NCB / Post / 2-Jan-10
G 16 / Communication Equipment (Repeaters,Portable Radios etc) / 150,000 / NCB / Post / 10-Mar-10
G 17 / Backhoe excavator for pipeline maintenance / 130,000 / NCB / Post / 3-Dec-09
G 18 / Assorted Items for pipeline maintenance / 50,000 / Shopping / Post / 3-Dec-09
Total Cost / 4,910,895

III. Selection of Consultants

Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Selection Method / Prior Review Threshold / Comments
1. / Competitive Methods (Firms) / ≥200,000 / for CWSB the first two contracts of any value would also be prior review (completed).
2. / Single Source (Firms) / Prior Review for all contracts
3. / Individual Consultants / ≥100,000 / for CWSB the first two contracts of any value would also be prior review (Completed)
4. / Single Source (IC) / Prior Review for all contracts

Consultancy Assignments with Selection Methods and Time Schedule (Summary)

ATHI WATER SERVICES BOARD -

REVISED PROCUREMENT PLANS - CONSULTANCY SERVICES
No / Contract Description / Appraised Cost Estimate USD / Selection Method / Review by Bank (Prior/Post) / Proposal submission & Opening date
1 / Technical Assistancefor Monitoring & Evaluation / 100,000 / CQS / Post / 23-Oct-09
2 / Combined financial, technical and legal audits for NWSC / 191,216 / QCBS / Prior / 23-Feb-09
3 / Technical Assistance for Communications and Related Works (AWSB, LVNWSB & CWSB) / 248,267 / QCBS / Post / 21-May-09
4 / Technical Assistance for Environmental Monitoring and Resettlement Action Plans / 100,000 / CQS/ICS / Post / 20-Mar-10
5 / Technical Assistance for Project Management and Procurement / 150,000 / CQS/ICS / Post / 15-Dec-09
6 / Supervision of NairobiCity Distribution Network - Rehabilitation & Improvements / 185,000 / QCBS / Post / 4-Sep-09
7 / Development of Alternative Sources for Kiambu and towns along Nairobi Transmission mains / 200,000 / QCBS / Prior / 28-Apr-10
8 / Extension of services to Peri-urban areas (Supervision) / 108,714 / QCBS / Post / 14-Jan-10
9 / Supervision of Independent Mataara Production system and Komothai water supply rehabilitation and extension works / 300,867 / QCBS / Prior / 7-May-09
10 / Design, Preparation of Bidding Docs and Supervision of Works for WaSSIP Informal Settlement Works / 250,000 / QCBS / Prior / 19-Nov-09
10(a) / Design, Preparation of Bidding Docs and Supervision of Works for Extension of Services to Informal Settlements - Huruma / 176,000 / CQS / Post / 3-Nov-09
11 /
Consultation, consensus building (several assignments)
/ 80,000 / CQS / Post / 20-Nov-09
12 / Supevision of Gatharaini Trunk Sewers / 596,433 / QCBS / Prior / 14-Apr-09
13 / Supervision of Lavington and Riruta Sewers Extensions / 281,429 / QCBS / Prior / 29-Dec-08
14 / Supervision of Rehabilitation of Dandora STP and NgongRiver Trunk Sewers / 514,489 / QCBS / Prior / 19-Jan-09
16 / Supervision of Ruiru-Juja Water Supply Works / 360,567 / QCBS / Prior / 6-May-09
17 / Technical Assistance to WSRB (Various Short Term Assignments for development and dissemination of regulatory tools) / 300,000 / QCBS / Prior / 27-Oct-09
17(a) / TA for Development and Implementation of Communication Strategy for WSRB / 100,000 / QCBS / Post / 3-Jan-10
18 / Technical Assistance to WAB (Various Short Term Assignments) / 140,000 / CQS / Post / 30-Jul-09
18(a) / Consultancy services for Detailed Design, Preparation of Bidding Documents & supevision of Refurbishment of the Water Appeals Board (WAB) Offices / 20,426 / LC / Post / 21-May-09
19 / Technical Assistance for Environmental Management / 80,000 / CQS / Post / 20-Dec-09
20 / Project Communication Consultancies (several assignments) / 1,100,000 / QCBS / Post / 28-Apr-10
20 (a) / Consultancy Services to facilitate stakeholders workshop / 49,050 / CQS / Post / 20-Apr-09
21 / CapacityBuilding Consultancy for NWSC (several assignments) / 500,000 / QCBS / Prior / 27-Jan-09
22 / Preparation of Hydrogeological surveys for boreholes (Emergency Works) in Nairobi / 8,788 / ICS / Post / 15-Jan-09
22(a) / Supervision of Drilling and Equiping of boreholes (Emergency Works) in Nairobi / 16,800 / SSS / Prior
23 / Facilitation for preparation of AWSB corporate strategic plan / 20,000 / ICS / Post / 16-Feb-09
24 / Employee and customer satisfaction survey / 120,000 / QCBS / Prior / 20-Dec-09
25 / TA to support WSPs with implementation of agreed actions identified during consultative workshops / 50,000 / ICS / Post / 20-Dec-09
26 / TA for Customer Identification Survey & Data Gathering for NWSC / 300,000 / QCBS / Prior / 20-Dec-09
28 / Consultancy Services for Improving Water Security: Masterplan for Developing New Water Sources for Nairobi and SatelliteTowns / 2,750,000 / QCBS / Prior / 14-Oct-09
29 / Consultancy services for Network Instensification for Nairobi City Water Rationing & integrating private borehole / 300,000 / QCBS / Prior / 9-Feb-10
30 / Consultancy services for Master Plans for Selected Informal Settlments in Nairobi / 250,000 / QCBS / Prior / 19-Feb-10
31 / Consultancy services for hydrogeological surveys for Emergency boreholes in Nairobi / 10,240 / ICS / Post / 21-Oct-09
32 / Consultancy services for supervision of Works for Drilling and Equiping of Borehole (Emergency Works) in Nairobi / 90,000 / ICS / Post / 8-Jan-10
33 / Consultancy services for Development of Asset Management Register for AWSB / 100,000 / QCBS / Post / 27-Feb-10
34 / Consultancy services for Independent Financial and Technical Audits for AWSB / 350,000 / QCBS / Prior / 21-Jan-10
35 / Consultancy Services for Risk Management Review (AWSB, CWSB, LVNWSB) / 50,000 / CQS / Post / 1-Mar-10
36 / Consultancy services for design of investment for short term measures / 200,000 / QCBS / Prior / 1-Mar-10
II. LAKEVICTORIA NORTH WATER SERVICES BOARD
PROCUREMENT PLANS - CONSULTANCY SERVICES
No / Project Description / Contract sum Design and Supervision USD / Procurement method / Submission of proposals by consultants
Review By Bank Post/Prior
Lake Victoria North Water Services Board
Consultancy Services For Supervisiob of Kimilili,Kwanza & Malakasi towns water supplies Package 1 / 336,903 / QCBS / Prior / 16-Jul-09
Consultancy Services for rehabilitation of rural water schemes i.e Musanda,Navakholo,Port Victoria,SioPort and 1 rural cluster i.e Hamisi,Serem,Kaimosi,Jeptulu supervision Package 2 / 200,225 / QCBS / Prior / 16-Jul-09
Consultancy Services for Supervision of Mumias and ButereTowns supervision Package 3 / 614,656 / QCBS / Prior / 16-Jul-09
Supervision of expansion of water supplies in 1independent rural schemes i.e Lessos, and 3 rural clusters i.e Custer 1 Lumakanda Kipkarren,Cluster2 Chesikaki,Sirisia,Cheptais Package 4 / 326,345 / QCBS / Prior / 16-Jul-09
5 / Extension of services in informal settlements supervision and design / 105,451 / QCBS / Prior / 8-Mar-10
Expansion of Chebara Water Treatment Works and additional reticulation system in EldoretTown including Kapsowar and Kapcherop WS supervision / 393,564 / QCBS / Prior / 15-Mar-09