Chapter 8: Rental Application Forms and Instructions
I. Eligibility
A. Eligible Applicants
Eligible applicants are:
- Local or regional non-profit 501(c)(3) or 501(c)(4) housing or related service organizations
- Local units of government
- Public Housing Authorities
- State-designated Community Housing Development Organizations (CHDO)
B. Eligible Activities
NAHTF funds will be available for rental housing for families, elderly, and/or special needs populations. Activities include:
- new construction affordable rental housing;
- acquisition and rehabilitation of existing units; and
- lease-purchase programs that lead to homeownership. The housing unit assisted must remain rental housing (leased) for 36 months or greater.
Properties financed or properties that will be financed with Low-Income Housing Tax Credits are not eligible. Projects that are seeking (but have not received) a Low-income Housing Tax Credit allocation may apply to Nebraska Investment Finance Authority (NIFA) in the NIFA/DED Annual LIHTC set-aside Application Cycle.
C. Eligible Costs
1. New Construction: NAHP funds may be used for new construction of rental units. Any project that includes the addition of dwelling units outside the existing walls of a structure is considered new construction.
2. Rehabilitation: This includes the alteration, improvement, or modification of an existing structure excluding mobile homes. Rehabilitation may include adding rooms, which are not dwelling units, outside of the existing walls of a structure. Conversion, which is a type of Rehabilitation, is changing the use of an existing structure to one of affordable residential housing. Units cannot be added beyond the building envelope. Conversion of a structure to commercial use is prohibited.
3. Reconstruction: This refers to rebuilding a structure on the same lot where housing is standing at the time of project commitment. NAHP funds may be used to build a new foundation or repair an existing foundation. During reconstruction, the number of rooms per unit may change, but the number of units may not.
4. Relocation Costs: Both permanent and temporary relocation assistance are eligible costs. Staff and overhead costs associated with relocation assistance are also eligible.
5. Site Improvements: Site improvements must be in keeping with improvements to surrounding standard projects. They include new, on-site improvements (sidewalks, utility connections, sewer and water lines, etc.) where none are present. Building new, off-site utility connections to an adjacent street is also eligible.
6. Project-related Soft Costs: These must be reasonable and necessary and can include: finance-related costs; credit reports; title binders and insurance; surety fees; recordation fees; transaction taxes; legal and accounting fees (including cost certification); appraisals, environmental reviews; builders or developers’ fees; architectural, engineering and related professional services; tenant counseling, provided the recipient of tenant counseling ultimately becomes the tenant or owner of an NAHP unit; project audit costs; affirmative marketing and fair housing services to prospective tenants of an assisted project; and staff costs directly related to projects.
7. Capitalization of Project Reserves: NAHP funds may be used to fund an initial operating deficit reserve.
8. Acquisition and/or Acquisition with Rehabilitation: Funds may be used to acquire a vacant building or building not currently being utilized for rental housing and adapt the building to residential multi-family housing. Acquisition of an existing rental, including affordable rental property, is also eligible. The acquisition purchase price must be less than or equal to the value identified in an independent appraisal.
9. Demolition: Demolition of an existing structure as a support activity may be funded if the property meets the following definition of a blighted structure. A blighted structure includes, but is not limited to, any dwelling, garage, outbuilding, warehouse, commercial building, or any other structure or part of a structure, which:
a) Because of the effects of fire, wind, flood, or other natural disaster;
b) Because of physical deterioration; or,
c) because of demolition, or partial demolition, not carried out tocompletion within a reasonable period of time;is no longer habitable as a dwelling or, in the case of a non-dwelling structure, is no longer useful for the purpose for which the non-dwelling structure was intended, and which has been designated by a State NAHP-recipient unit of local government or non-profit organization as detrimental to the public health or safety in its present condition and use.
D. Grant Amounts
The maximum grant amount request is $800,000. This amount is to be used as a guideline. Amount of award will be determined on a case-by-case basis with consideration given to the number of applications and scoring and ranking criteria.
II. Required Documentation & Submittal Instructions
This section contains all forms and exhibits to be submitted so that your application can be scored and ranked effectively. Application narratives should be thorough and concise. The Department reserves the right to verify all information and to consult with other agencies on the proposed project.
Generally, there are more applicants requesting funds than there are funds available. Applicants must carefully read and review the 2014 Housing and Community Development Annual Action Plan and NAHP Application Guidelines Chapters in order to develop a competitive application.
A. Required Documentation
The Department may contact the applicant for further information on any required items. The Department may non-select an application if any or all of the following required items cannot be verified. You are not required to submit this form with your application, but it should be used as a checklist to help ensure you have included all required information.
Application Parts I, II, & III
Part I / Yes / NoIs the applicant identification section complete?
Is the application preparer’s section complete?
Is the program activity indicated?
Is the service area indicated?
Is the appropriate region indicated?
Is the household beneficiary and/or unit information complete?
Is the certified official section complete?
Part II
Is the Funding Summary complete, clear, and correct?
Part III
Is the Part III Budget complete, clear, and correct?
One Page Project Summary
Is the One Page Project Summary included and clear?
Required Exhibits
Local GovernmentsExhibit / Description / Yes / No
A / Public Hearing/Meeting
B / Authorizing Resolution
C / Statement of Assurances
F / Certification of Federal Assistance (rental only)
G / Determination of Level of Review Form
CPP / Citizen Participation Plan
Non-profit and PHA
Exhibit / Description / Yes / No
A / Public Hearing/Meeting
D / Application Certification Form
E / Authorizing Resolution
F / Federal Assistance (rental only)
G / Determination of Level of Review Form
H / Proof of Non-Profit Status & Certificate of Good Standing
CPP / Citizen Participation Plan
Additional Exhibits for Local Governments, Non-profits, and PHAs in Part VIII
If applicable to Part V, please include the following exhibits:
Exhibit / Description / Yes / No
101 / Open grants information spreadsheet (Form on website)
102 / Proposed activity documentation
103 / Breakdown of project costs
104 / Financial commitment documentation, if applicable
105 / Collaboration documentation, if applicable
106 / Copies of the Bank Line of Credit or Bank Letter of Credit, if applicable
107 / Audit documentation, if applicable
109 / Pro Forma & Project Design Spreadsheets
The following criteria will be verified by DED:
Yes / No1. NAHTF applicant’s eligibility on sam.gov.
2. Applicant is eligible (non-profit: proof of non-profit status and Cert. of Good Standing).
3. Activities are eligible and comply with Nat. Obj. and/or NAHP priorities.
4. Applicant has addressed compliance problems.
5. Applicant is current with all reporting requirements.
6. If the project involves new construction and/or subdivision infrastructure development (excluding projects with direct subsidy only for new construction where no development subsidy or infrastructure is involved), please attach a development pro forma detailing incremental development.
Note: Projects involving New Construction and/or Subdivision Infrastructure will be required to complete the following steps prior to a Notice of Release of Funds or prior to a stage mutually agreed upon by the applicant and DED during contract negotiations. These steps include:
i.The site(s) must be reviewed and approved by DED housing staff prior to any activity, including land purchase. Grantee must request a site review from the regional housing representative no later than 45 days prior to purchase.
ii.Site Plan and Preliminary Architectural Designs must be reviewed and approved by DED housing staff prior to any activity, including land purchase.
iii.A final Development Pro Forma based upon the approved site, site plan and preliminary architectural designs must be reviewed and approved by DED housing staff prior to any activity, including land purchase.
7. If you are proposing a lease-purchase project, attach the proposed lease agreement.
8. If the project involves rehabilitation and/or acquisition, please attach a property condition assessment that is less than one year old.
Applicants are highly encouraged to work with all project owners to develop the property condition assessment. The assessment should include:
1) a Capital Reserves Schedule,
2) immediate and short-term repairs cost estimate,
3) evaluation of the existing buildings, building architectural and structural systems, building mechanical and electrical systems, and
4) interior information on dwelling units and any other structures.
Attach an architectural design of the units, including schematic floor plans of the various unit sizes. List all applicable local, state and/or national building codes, zoning requirements and covenants, and describe how the project meets them.
9. If the project involves rehabilitation and/or acquisition, a Project Physical Condition Review must be conducted. Explain when the physical condition review request was made to the DED Regional Housing Specialist and the results of the review.
Requests must have been made in writing to DED 45 days prior to the application deadline. The DED Regional Housing Specialists must approve the review and approve the building.
10. Fair Housing – Provide an explanation of the Fair Housing Act and Section 504 accessibility requirements applicable to the project. Explain what Fair Housing Act and Section 504 requirements apply to the project and how they will be met and/or exceeded. Requirements are not limited to project design. DED may consult other agencies to review the project for compliance with these requirements.
B. Application Submittal Instructions
In submitting your application, the instructions below must be followed.
*Altering the Application questions in any way will automatically disqualify the application and result in the Applicant not being funded.
*Applicants must score a minimum of 130 total points on the application in order to be considered for an award recommendation.
Table of Contents must be included.
Part I, Part II, Part III, Table of Contents and All Exhibits and attachments must be tabbed.
All pages, exhibits inclusive must be sequentially numbered in the bottom right-hand corner; handwritten numbers are acceptable.
Submit original (binder clipped or rubber banded) and 4 complete copies of the application.
Two-Hole punch the original application in the center top.
Below is an outline of what your Rental Application should look like:
Part I. General Information (use required form)
Part II. Funding Summary (use required form)
One Page Project Summary (follow instructions)
Table of Contents (include page numbers)
Part III. Project Budget and Financing (follow instructions)
Part IV. Implementation Schedule (follow instructions)
Part V. Project Design and Impact (Include narrative)
Part VI.Proposed Lease Agreement, Transition Plan, Tenant Policy, & Tenant Rules
Part VII. Required Exhibits
Local Government applicants:
EXHIBIT A - Notice of Required Public Hearing (sample format provided) - Exhibit A form language must be used for the official public hearings and must be submitted with either Proof of Publication or Certificate of Posting, and a summary of citizens’ comments.
EXHIBIT B - Authorizing Resolution (sample format provided) – must be completed after the citizens’ comment period regarding Exhibit A Notice of Required Public Hearing or Public Meeting Notice.
EXHIBIT C – Statement of Assurances and Certifications (required form).
EXHIBIT F -Applicant Certification of Rental Project Federal Assistance Form.
EXHIBIT G – Determination of Level of Environmental Review (required form).
Non-profit organization and Public Housing Authority applicants:
EXHIBIT A - Notice of Required Public Hearing or Public Meeting Notice (Application Guidelines Exhibit A form language must be used for the official public hearings and must be submitted with either Proof of Publication or Certificate of Posting, and a summary of citizens’ comments.).
EXHIBIT D- Applicant Certification Form (required form).
EXHIBIT E - Authorizing Resolution for Non-profit organization and Public Housing Authority Applicants (sample format provided).
EXHIBIT F -Applicant Certification of Rental Project Federal Assistance Form.
EXHIBIT G - Determination of Level of Environmental Review (required form).
EXHIBIT H - Proof of non-profit status and certificate of good standing
Part VIII.AdditionalExhibits- Provide additional supplemental documentation identified in the instructions or referred to in Part V.
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2014 NAHP Annual Application Cycle Application Guidelines
Chapter 8 RentalChapter 8-1January 2014
C. Application Forms
Part I. General Information Instructions
Type or print all information except where signatures are required.
Pre-application Number: Enter the Pre-application number assigned by the Department (if applicable).
Box 1: Provide the requested information.
Box 2: Provide the requested information. Check the appropriate application preparer status box.
Box 3: Check the appropriate box(es) for the type of activity(ies) for which the application is made, including proposed activities to be funded with both NAHP funds and Other funds.
Box 4:Select the primary Congressional District (check only one box) where your project will primarily be located in for purposes of determining proper Congressional District allocation. Each applicant must designate a single Congressional District (and a single sub-district if applicable), but each applicant will not be restricted to only working within a single Congressional District or Sub-District. Statewide or regional programs also select which Congressional District their project will primarily be located in, but each applicant will not be restricted to only working within a single Congressional District or Sub-District.
Box 5: Indicate the area where the program will take place. Enter the municipalities (i.e. Village or City) that will primarily be served by the project and the counties where those primary municipalities will be located. Also enter the appropriate Congressional andLegislative District(s) information.
Box 6: Check the appropriate applicant type box under which funds are being requested. If this is a joint application, check the appropriate type of applicant for the lead applicant.
Box 7:Type the name and title of the Certifying Official and date. Please sign in blue ink. The Certifying Official for a unit of general localgovernment is the chief elected official. The Certifying Official for a non-profit or publichousing authority applicant is the official authorized by the governing body to sign applications forstate and federal funding. If the Certifying Official for a non-profit or public housing authority is notthe Board President or Board Chair, attach the authorizing documentation of the governing body that allows the designated certifying official to sign the application.
2014 APPLICATION FOR THE
NEBRASKA AFFORDABLE HOUSING PROGRAM
Nebraska Department of Economic Development (NED)
PART I. GENERAL INFORMATION
Pre-application Number (if applicable): 14-TF-
TYPE OR PRINT ALL INFORMATION
1. APPLICANT IDENTIFICATION / 2. APPLICATION PREPARER INFORMATIONName: / Name:
Contact: / Address:
Address: / City/State/Zip:
City/State/Zip: / Phone:
Phone: / Fax:
Fax: / Email:
Email: / Application Preparer (check one)
Tax ID: / Local Staff Out-of-State Consultant
Duns #: / In-State Consultant Non-Profit Organization
Economic Development District
Other
3. RENTAL ACTIVITIES (check all that apply) / 4. DISTRICT INDICATOR-(Select only ONE)
Congressional District 1
Congressional District 2 (Outside of Omaha City Limits)
Congressional District 3 (West)
Congressional District 3 (Central)
Congressional District 3 (Northeast)
Congressional District 3 (Southeast)
Construction costs for newly constructed units
Rehabilitation
Acquisition
Demolition
Single Family - # of units / % AMI
Duplex - # of units / % AMI
Multi-Family - # of units / % AMI
High units OR Low units & Fixed OR Floating
5. SERVICE AREA
Area to be served [each municipality and each county]. Please list: / 6. TYPE OF APPLICANT
Unit of Local GovernmentLocal Housing Authority
Non-Profit 501(c)(3) Non-Profit 501(c)(3) CHDO
Non-Profit 501(c)(4) Non-Profit 501(c)(4) CHDO
Nebraska Legislative District(s)
Nebraska Congressional District(s)
7. CERTIFYING OFFICIAL:
To the best of my knowledge and belief, data and information in this application is true and correct, including any commitment of local or other resources. The governing body of the applicant has duly authorized this application. This applicant will comply with all Federal and state requirements governing the use of NAHP funds.
Signature in blue ink:Typed Name and Title: / Date Signed:
Address/City/State/Zip:
SUBMIT THE ORIGINAL (BINDER CLIPPED and TWO-HOLE PUNCHED) AND FOUR COPIES OF THE ENTIRE APPLICATION TO:
Nebraska Department of Economic Development
Division of Community and Rural Development
301 Centennial Mall South-PO Box 94666
Lincoln, NE 68509-4666
Part II. Funding Summary Instructions
- Enter the dollar amounts into the appropriate boxes in the funding summary table.
- Describe ALL other funds, including funds provided by the lenders, builders, etc.
- If you have any questions about Activity Codes direct them to DED.
- Support activities are activities that are only allowed to be funded with NAHP in conjunction with primary activities. Support activities include, but are not limited to: infrastructure costs, relocation, demolition, and homeowner rehabilitation.
- The Part II. Funding Summary should correlate with the Part III. Project Budget & Financing.
The Department reserves the right to non-select an application at any point during the review process if the applicant does not have thefull funding commitment of all other key investors prior to application due date.