Commission Meeting 6 July 5, 2017
MINUTES
BOX ELDER COUNTY COMMISSION
JULY 05, 2017
The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operational Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 4:45 p.m. on July 05, 2017. The following members were present:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla R. Young Clerk
The following items were discussed:
1. Agenda Review/Supporting Documents
2. Commissioners’ Correspondence
3. Staff Reports – Agenda Related
4. Correspondence
The Administrative/Operational Session adjourned at 4:55 p.m.
The regular session was called to order by Chairman Hadfield at 5:00 p.m. with the following members present, constituting a quorum:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla Young County Clerk
The prayer was offered by Commissioner Scott.
The Pledge of Allegiance was led by Attorney Stephen Hadfield.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF JUNE 21, 2017 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER SCOTT, SECONDED BY COMMISSIONER SUMMERS AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT NO. 1
ADMINISTRATIVE REVIEW/REPORTS/FUTURE AGENDA ITEMS – COMMISSION
Fourth of July Activities – Commissioner Summers
Commissioner Summers reported the Commissioners participated in parades and community celebrations for the Fourth of July.
FORMER AGENDA ITEMS FOLLOW-UP – COMMISSIONERS
Job Launch Tour – Chairman Hadfield
Chairman Hadfield announced an event called 25,000 Job Launch Tour that will be held on July 17, 2017 from 11:00 a.m. to 1:00 p.m. at the USU Building. He stated it is a great opportunity to help expand jobs with existing businesses and create jobs with new businesses.
2017 Law Enforcement Torch Run – Chairman Hadfield
Chairman Hadfield read a thank you letter from the Special Olympics regarding the 2017 Law Enforcement Torch Run. The letter thanked the county and the county Sheriff’s office for their help and support.
FIRM – Commissioner Summers
Commissioner Summers explained FIRM stands for Foundation for Integrated Resource Management. It is a non-profit group that works together to do things such as when roads are closed, sage grouse issues, and working with BLM when decisions are being made.
MOTION: Commissioner Scott made a motion to join FIRM. The motion was seconded by Commissioner Summers and unanimously carried.
Fire Update- Commissioners
Commissioner Summers reported there are currently 7-8 fires within the county burning between 24,000 to 30,000 acres. There is a ban on fireworks in the unincorporated area. He encouraged citizens to be careful as the grasses are very high and dry this year.
PRESENTATIONS/REQUESTS/CONCERNS
PLEAA 4X4 Roads and Trails – Glen Olsen
Glenn Olsen stated he, along with others present, represent People Accessing Public Lands.
They have worked with the State Parks, Forest Service, and BLM doing different trail projects. He stated Box Elder County is in need of a good map systems for Off Highway vehicles. There is not a detailed map that can tell people where the trails are and there is limited signage. He stated with the help of the group and possible grants they could provide mapping and signage. He explained once a trail gets a name or a number, it goes on the GPS log. It is a lot harder for it to be closed since it is documented. He directed the public to PLEAA.org for more information regarding their group.
Chairman Hadfield said he feels there is a need for the mapping services. He encouraged them to work with the Sheriff’s Department and Search and Rescue to show the trails, especially out west.
Commissioner Scott stated Box Elder County has a lot of area that gets used and it would be good to have a documented trail system. The only concern he has is to be sure trails and signage are on public Right of Ways and not private land.
High Country Estates Right-Of-Way Dedication to Box Elder County – Lauren Tree
Lauren Tree, Homeowners Association Chair of the High Country Estates Subdivision and Natalie Erickson, Vice Chair explained the developer of the subdivision intended to have the roads deeded to the county. He was told they could not be addressed or considered until most lots were sold. The subdivision has two remaining lots out of the twenty seven-lot subdivision. They are finding it is a financial and logistical burden to continue to keep the roads. They asked the Commission to accept the roads with the condition the subdivision will bring them up to county standards. They have been working with Bill Gilson of the Road Department, Scott Lyons with the Community Development Department, and Engineer Brent Slater. They have a list of action items to be completed. Their proposal is to pay the county a lump sum for the fog seal approximately $7,000-$8,000 and the association will take care of all the driveways, swale work, and culverts. Engineer Brent Slater has recommended grading the lots so water will flow away from roads. They do not have the funds at the moment for that project but can over time.
Commissioner Scott asked what the distance of the roads are. He has some concern to take over roads that are substandard. As long as the roads are brought up to compliance and are signed off by the Road Department and the Engineer he would be okay with it.
MOTION: Commissioner Scott made a motion to allow staff to work with the Homeowners Association to work out all the details of the contract. The motion was seconded by Commissioner Summers and unanimously carried.
CONTRACTS AND AGREEMENTS
Agricultural Lease Contract #17-26 on Parcel 04-068-0016 – Tom Kotter
Auditor Tom Kotter stated they have prepared the lease contract on parcel #04-068-0016. Proper noticing was given and a public hearing was held in the last Commission meeting.
MOTION: Commissioner Summers made a motion to approve contract #17-26. The motion was seconded by Commissioner Scott and unanimously carried.
ATTACHMENT NO. 2 – CONTRACT #17-26
Agricultural Lease Contract #17-27 on Parcel 07-094-0008 - Tom Kotter
Auditor Tom Kotter stated they have prepared the lease contract on parcel #07-094-0008. Proper noticing was given and a public hearing was held in the last Commission meeting.
MOTION: Commissioner Summers made a motion to approve contract #17-27. The motion was seconded by Commissioner Scott and unanimously carried.
ATTACHMENT NO. 3 – CONTRACT #17-27
Agreement for Animal Control Services Contract #17-25 – Rebecca Dilg/Commission
Commission Secretary Rebecca Dilg explained Contract #17-25 is a renewal for animal control services that Brigham City provides for strays to be picked up. The contract is identical to previous years.
MOTION: Commissioner Summers made a motion to approve Contract #17-25 an Agreement for Animal Control Services. The motion was seconded by Commissioner Scott and unanimously carried.
ATTACHMENT NO. 4 – CONTRACT #17-25
ORDINANCES
Ordinance #457 – 5550 West Road Vacate in Riverside – Scott Lyons
Community Development Director Scott Lyons stated Ordinance #457 is regarding a road vacate. It vacates a small portion of 5550 West in Riverside. A public hearing was held last Commission meeting and staff was instructed to prepare the ordinance.
MOTION: Commissioner Scott made a motion to approve Ordinance #457. The motion was seconded by Commissioner Summers and unanimously carried.
ATTACHMENT NO. 5 – ORDINANCE #457
Ordinance #458 Text Amendment to Section 3-2-080-2.1 – Scott Lyons
Community Development Director Scott Lyons stated their office received a request from a developer to change the frontage requirement of 250 feet per lot to 175 feet. A public hearing was held at the Planning Commission meeting and some comments were received from residents opposed to it. The Planning Commission has evaluated the request and feels it is an acceptable proposal.
MOTION: Commissioner Summers made a motion to approve Ordinance #458 amending Section 3-2-080-2.1 of the Land Use Management code. The motion was seconded by Commissioner Scott and unanimously carried.
ATTACHMENT NO. 6 – ORDINANCE #458
Anderson Small Subdivision – 1 Lot Subdivision – Scott Lyons
Community Development Director Scott Lyons explained the Anderson Small Subdivision is located in Bothwell at 9845 W 11600 N. It splits off 5.55 acres and meets zoning requirements. The plat has been signed off by all the necessary departments.
MOTION: Commissioner Scott made a motion to approve the Anderson Small Subdivision. The motion was seconded by Commissioner Summers and unanimously carried.
WARRANT REGISTER – COMMISSIONERS
The Warrant Register was signed and the following claims were approved for payment: Claims 130068, 103071 through 103107 in the amount of $703,917.06 with claims 103069 and 103070 voided. Claims 103030 through 103067 in the amount of $217,422.34 with claim numbers 102960, 103050, and 103062 voided.
PERSONNEL ACTIONS/VOLUNTEER ACTION FORMS – COMMISSIONERS
Department / Employee Name / Compensation Change / Effective DateBookmobile / John Kaiserman / New Employee/Sub Driver / 06/27/2017
Detective / Jacqueline Potter / Step Increase / 07/13/2017
Corrections / Joshua Hansen / Termination / 06/26/2017
Corrections / Ashley Sorensen / Transfer to Transportation / 06/27/2017
Corrections / John Kevin Ward / Step Increase / 07/07/2017
Court Security / Clark Richards / Step Increase / 07/12/2017
Transportation / Sandra Barfuss / Transfer to Corrections / 06/27/2017
Weed Department / Wyatt Freeze / Cell Phone Allowance / 06/26/2017
Weed Department / Heather Hutchinson / Cell Phone Allowance / 06/26/2017
Weed Department / Nikki Jensen / Cell Phone Allowance / 06/26/2017
Weed Department / Dayton Nicholas / Cell Phone Allowance / 06/26/2017
Weed Department / Langston Petty / Cell Phone Allowance / 06/26/2017
Weed Department / Kaylee Rapp / Cell Phone Allowance / 06/26/2017
Weed Department / Sarah Smith / Cell Phone Allowance / 06/26/2017
CLOSED SESSION
Strategy session to discuss the character, professional competence, or physical or mental health of an individual
MOTION: At 5:56 p.m. a motion was made by Commissioner Scott to move into a closed session to discuss personnel items. The motion was seconded by Commissioner Summers and unanimously carried.
MOTION: At 6:24 p.m. a motion was made by Commissioner Summers to reconvene into regular commission meeting. Commissioner Scott seconded the motion. The motion carried unanimously and regular commission meeting was reconvened.
ADJOURNMENT
A motion was made by Commissioner Scott to adjourn. Commissioner Summers seconded the motion, and the meeting adjourned at 6:25 p.m.
ADOPTED AND APPROVED in regular session this 2nd day of August 2017.
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Jeff Hadfield, Chairman
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Stan Summers, Commissioner
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Jeff Scott, Commissioner
ATTEST:
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Marla R. Young, Clerk