Britton-Hecla School District 45-4

Britton-Hecla School District 45-4

August 8, 2016

Board Meeting

The regular meeting of the Board of Education, Britton-Hecla School District 45-4, Marshall County, Britton, SD was held on Monday, August 8, 2016 President Nick Fosness called the meeting to order at 6:00 P.M. Board members present were Mandy Carlson, Arlin Elsen, Nick Fosness, Ryan Furman, Josh Hawkinson, and Kurt Zuehlke. Board Member Troy Knecht was absent. Superintendent Steve Benson, Business Manager Cathy Telin, HS Principal Carrie James, Elem Principal Kyla Richter, Faculty Members Christina Bosse and Jennifer Carlson and G&R Representatives Dave Heibult and Paul Doohen were, also, in attendance.

AGENDA: Motion by Carlson, second by Zuehlke and carried to adopt the agenda with the deletion of item 7F surplus items and addition of items 16A accept letter of resignation and 16B open enrollment application.

RECEPTION OF VISITORS: Christina Bosse, Jennifer Carlson, Dave Heibult, and Paul Doohen

PRESENTATION: G&R representatives Paul Doohen and Dave Heibult presented on the Design Build Procedures for possible future improvements.

REPORTS: The NESC report was discussed.

CONFLICTS DISCLOSURE: No conflicts.

CONSENT AGENDA ITEMS: Motion by Elsen, second by Furman and carried to approve the consent agenda items as follow: July 11th board meeting minutes, financial reports, payment of bills as presented and charge them to their respective budget accounts, Kayla Hastings as Trust & Agency Trustee, withdrawal from the SILDI consortium for 2017-18 school year, milk pricing agreement from Avera PACE Land O Lakes Dairy Pricing; bussing request from Groton Area and Langford Area School Districts for pick up points, Asbestos Agreement with Veblen Asbestos Inc for 2016-17, amended the 2016-17 school calendar to move PT Conference from Feb 21, 2017 to Jan 31, 2017 and school will be in session on Feb 21st.

JULY 2016 / GENERAL / CAP OUT / SPED / PENSION / CAP PROJ / FOOD SER / OST/DE / TRUST &
FUND / FUND / FUND / FUND / FUND / FUND / FUND / AGENCY
BGNG BALANCE / 1,030,465.92 / 731,596.23 / 398,844.39 / 646,806.65 / 3,333.71 / 108,886.70 / -8,145.05 / 157,458.74
Revenue:
Local / 129,882.50 / 3,594.59 / 1,427.41 / 667.39 / 25.11 / 5,255.66
County / 2,419.07
State / 41,259.00
Federal / 24,018.87 / 13,309.16
Total Revenue / 197,579.44 / 3,594.59 / 1,427.41 / 667.39 / 0.00 / 13,334.27 / 0.00 / 5,255.66
Total to be Accounted / 1,228,045.36 / 735,190.82 / 400,271.80 / 647,474.04 / 3,333.71 / 122,220.97 / -8,145.05 / 162,714.40
BILLS / 128,126.83 / 123,982.59 / 6,443.66 / 13,446.90 / 227.00 / 17,806.51
PAYROLL / 180,958.18 / 17,639.95 / 2,461.66
ENDING BALANCE / 918,960.35 / 611,208.23 / 376,188.19 / 647,474.04 / 3,333.71 / 108,774.07 / -10,833.71 / 144,907.89

CLAIMS APPROVED: Britton-Hecla School District, July Payroll, General Fund Salaries-114096.48; SpEd Salaries-10578.53; OST/DE Fund Salaries-1644.50; AFLAC, cancer/disability ins-1307.13; Britton Trust and Agency, cafeteria plan-2225.72; Delta Dental, dental ins-946.40; First Savings Bank, Health Savings Plan-300.00; Guardian -488.68; Horace Mann Life Insurance, TSA-4283.00; SD Supplemental Retirement Plan-1475.00; Washington National Insurance Co, cancer ins.-22.80; EFTPS-Income Tax, S.S. & Med.-41163.94; SD Retirement System-retirement contributions-22527.61;

GENERAL FUND: ABDO-Library Books-359.10; Aberdeen American News- Subscription-485.64; ASBSD -Dues And Fees-50.00; Avera Marshall County Medical Clinic-DOT Physical-125.00; B E Publishing-License-250.57; Barnes & Noble Inc.-Library Books-2,051.66; Blick Art Materials-Supplies-93.01; Book Systems-Library System-990.00; Britton Journal-Publishing-599.74; Britton Lumber And Home Center-Supplies-143.52; Carolina Biological Supply-Supplies-211.13; Carson-Dellosa Publishing, Inc.-Supplies-36.92; CDJ Electric, Plumbing & Htg-Labor-3,826.44; Cengage Learning-Supplies-1,031.25; City Of Britton-Water & Sewer-310.58; Cole Papers-Supplies-1,059.14; Connecting Point-Computer Licenses-30,618.34; Coop Educational Service Agency #8; Supplies/Texts-302.22; Custom Woodworking-Supplies-688.50; Davis Publications-Supplies-95.65; Demco-Supplies-651.07; EBSCO-Periodicals-1,015.30; First Savings-ACH Fee-27.95; Flinn Scientific-Supplies-522.66; Full Circle Ag-Trans Motor Fuel-504.76; Gamble Music Company-Supplies-97.60; Golden West-Mainatenance-664.00; Goodheart-Willcox Publisher-Supplies-166.19; Gopher-Supplies-1,109.16; Goverlan Inc-Computer Licenses-160.00; Great Plains Lutheran High School-Region Golf Share-25.92; Hauff Mid-America Sports-FB Supplies-1,579.80; Hicks Equipment-Supplies-4.95; Hillyard-Supplies-943.32; Holland Bros. Oil-Labor-76.40; Holland Napa Auto Parts-Other Supplies-11.99; Houghton Mifflin Harcourt-Workbooks-230.16; House Of Glass-Supplies-209.18; Imprest Account-Reimbursement: (Postage: Purchase Power-35.82; Fees: HASBO-10.00; Supplies: Wells Fargo-1097.09; Repairs: Fargo 3D Sales-154.95)-1,297.86; Infobase Learning-Computer Licenses-431.60; Innovative Office Solutions-Supplies-5.76; IXL Learning-IXL Math Site License-550.00; James, Carrie -Trans Motor Fuel-45.15; Jones School Supply-Supplies-40.72; Jostens-Yearbooks-3,595.26; JW Pepper-Supplies-194.99; Lakeshore Learning Materials-Supplies-474.80; Learning Resources-Supplies-127.16; Learning Wrap Ups-Supplies-70.37; Matheson Tri-Gas-Supplies-1,583.83; McGraw Hill School Education-Textbooks-27,709.00; Meyer Hardware Hank-Supplies-140.96; Mid-West 3D Solutions-Electronic Texts-1,425.00; Nasco-Supplies-1,092.59; NCS Pearson-License Successmaker-2,794.98; NE Educational Services Coop-Assessment-215.00; Northside Implement- Supplies-1,807.46; Nova Fire Protection-Annual Inspection-220.00; Ochsner, Megan -Background Ck Reimb-43.25; Office Depot-Supplies-11.79; Omnitron Electronics-Supplies-840.37; Otter Tail Power-Electricity-5,005.46; Pearson Education-Software-7,319.54; Pearson Education-Textbooks-2,618.46; Perma-Bound-Texts-1,059.58; Pitsco-Supplies-926.57; Pro Tuff Decals-FB Supplies-149.85; Purchase Power-Postage-91.16; Really Good Stuff-Supplies-359.76; Reliastar Life Ins Co-Life Ins-74.03; Renaissance Learning-Star Rdg/Math Sunset-8,031.30; Scholastic-Classroom Subscriptions-2,519.28; School Specialty-Supplies-377.74; School Specialty/Classroom Direct-Supplies-39.13; SD Teacher Placement Center-Fees-420.00; SHI International Corp-Software Licenses-5,551.61; Southeast Area Cooperative-Distance Learning Fees-5,000.00; Sunshine Label-Supplies-21.76; Supreme School Supply-Supplies-191.90; Symens, Stephanie -Coaches Fees-35.00; SYNCB/Amazon-Supplies-1,087.46; Time For Kids-Classroom Subscriptions-517.68; Trend Enterprises-Supplies-14.33; Trugreen-FB Field Maintenance-611.00; United Art And Education-Supplies-111.56; US Games-Supplies-39.51; Venture Communications-Telephone-545.34; Vernier Software & Technology-Supplies-18.00; Weber Body Shop-Labor-60.00; Wellmark Blue Cross Blue Shield-Health Ins-26,931.34; William H. Sadlier, Inc.-supplies-121.23; Woodwind & Brasswind-Supplies-884.00; Fund Total: 166,780.30

CAPITAL OUTLAY FUND: Apple Inc-IPad Pro-709.00; Century Business Products-Copier Lease-2,669.23; Cole Papers, Inc.-Vacuums-8,366.89; Connecting Point-Projector-2,730.66; Golden West-Ruckus Access Points Licensed-2,986.00; Hauff Mid-America Sports-VB Uniforms-1,100.00; Huff Construction-Elem Bathrooms Improvements-117,272.00; Kriech Construction-Demolition Of Kidder Gym-17,000.00; Lifeline-AED’s -5,000.85; Phonak-Mic, Roger Touchscreen/Roger-2,525.39; School Specialty-Laminator-2,169.69; Sterling Computers Corp-Computers-25,740.00; SYNCB/Amazon-Scrubber-429.32; Wells Fargo-Commons Area Furniture-2,278.88; Wells Fargo-Copier Lease-1,026.85; Fund Total: 192,004.76

SPECIAL EDUCATION: Provider-13,664.76; Provider-17.02; Provider-5,443.66; Fund Total: 19,125.44

FOOD SERVICE FUND Sunset Colony-Meals-5,708.50; Westwood Colony-Meals-3,660.20; Fund Total: 9,368.70

FUEL/GAS BIDS: Opened and reviewed sealed bid for fuel/gas:

Full Circle Ag -- .12 profit margin

Motion by Elsen second by Zuehlke and carried to accept fuel/gas bid from Full Circle Ag.

COLONY MEALS BIDS: Opened and reviewed sealed bids for meals at Sunset Colony and Westwood Colony:

Westwood Colony for Westwood meals - $1.40/breakfast and $2.20/lunch

Sunset Colony for Sunset Colony meals -$1.40/breakfast and $2.20/lunch

Motion by Hawkinson, second by Elsen and carried to accept Sunset’s bid for Sunset Colony meals and Westwood’s bid for Westwood Colony meals.

SCHOOL PHOTOGRAPHER: Opened and reviewed proposals for school photos:

Tyra Gefroh Photography-Ping Pong Pkg-20.00/pkg and Sports Pkg-18.00/pkg

Tailfeather Photography- Ping Pong Pkg-26.00/pkg and Sports Pkg-26.00/pkg

Steen Photography- Ping Pong Pkg-22.50/pkg and Sports Pkg-29.00/pkg

Motion by Carlson, second by Furman and carried to accept proposal from Tyra Gefroh Photography for 2016-17 school photos.

LANE CHANGES: Motion by Elsen, second by Hawkinson and carried to approve salary increases for lane changes as per negotiated agreement to Larry Telkamp-$1000 for Masters and to Amy Pierson-$1000 for BA+25

VOLUNTEERS: Motion by Carlson, second by Furman and carried to approve several athletic volunteers and academic volunteer for 2016-17 school year. A complete list of volunteers is on file in the business office.

CONTRACTS: Motion by Zuehlke, second by Hawkinson and carried with Furman abstaining to vote to approve teaching contract to Kari Furman in the amount of $45624.00 for 2016-17 and to amend Stacy Bennett’s contract to add cheer coach for fall season in the amount of $1242.00 and for the winter season in the amount of $1242.00.

ANNUAL REPORT: Motion by Elsen, second by Carlson and carried to approve 2015-16 Annual Report.

ADOPT BUDGET: Motion by Elsen, second by Furman and carried to adopt the published preliminary budget as the Official 2016-17 Budget with the addition to Capital Outlay revenue: 215110000-Operating Transfer In-$3333.71 and expenditures: 21111000549-Equip other than computers-$3333.71 and Capital Project expenditure: 418110000605-Operating Transfer Out-$3333.71 and means of finance: surplus funds of $3333.71 and to set mill levies for 2016-17 school year for General at 1.568-Ag, 3.687-OO, 7.630-Other/Utilities; Cap Out at $1,323,009.00, and SpEd at $400,000.

RESIGNATION: Motion by Hawkinson, second by Carlson and carried to accept letter of resignation from Holli Hagen as a 2016-17 school year para effectively immediately.

OPEN ENROLLMENT APP: Motion by Carlson, second by Hawkinson and carried to deny open enrollment application FY17-8A due to state boundaries.

PRINCIPAL REPORTS: Received Principals’ reports from Mrs. James and Mrs. Richter: Mrs. Richter reported on playground equipment and fencing and evaluation workshop. Mrs. James’s report included 7-12th registration on Aug 16, fall sports practices to begin, and an impressive CTE Conference attended by some staff members.

SUPERINTENDENT REPORT: Mr Benson’s superintendent report included: Open House on Tuesday, Aug 16th at 3:00 to 7:00, Joint Conference, regular schedule for watering for FB practice field, Holton Engineering surveyed the property where the Kidder Gym was located for correct legal description

NEXT REGULAR BOARD MEETING DATE: Next regular board meeting is Monday, September 12th at 6:00 p.m. in the BH Board Room.

ADJOURNMENT: Motion by Zuehkle, second by Elsen and carried to adjourn at 7:47 p.m.

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Nick Fosness, Chairman Cathy Telin, Business Manager