For questions or concerns, please contact us at: Trinity College, Office of Campus Life, Hamlin Hall (3rd Floor), x2305
Monday-Friday 8:30 AM-4:30 PM. You may also refer to our website at: www.trincoll.edu/studentlife/campuslife
IMPORTANT: PLEASE READ THE INSTRUCTIONS CAREFULLY TO BE ADVISED OF ALL CHANGES MADE TO THE UPCOMING HOUSING LOTTERY PROCESS.
Dear Resident,
These are the instructions for the upcoming housing lottery. We understand that this can be a confusing process, especially for first-year students who have not yet gone through it before. The Residential Staff (RAs and Area Coordinators) are a terrific resource and they will be conducting programs geared for first-years to answer any questions.
Lottery numbers will be posted before you return from Spring Recess so that residents can make informed choices. They will be posted on your Trinity College personal portals at my.trincoll.edu. The ranges per class are:
Class 2012: 1 - 613
Class 2013: 614 - 1177
Class 2014: 1178 - 1815
When considering your lottery number, please bear in mind that many residents have the same overall housing rating and at some point the element of randomness will enter into your lottery number calculation.
Example: There are over 200 students from the class of 2014 who have an overall rating of C- . Therefore these 200+ students will be assigned lottery numbers randomly within that range. It is possible that one resident will have a number 200 numbers higher than their roommate.
In addition, please be advised that the lottery numbers will be posted prior to any changes made by the SGA Appeals Committee. Therefore, LOTTERY NUMBERS ARE SUBJECT TO CHANGE. If you wish to appeal your current room rating (see explanation on page 7) and your appeal is found to be valid by the SGA Housing Committee, your lottery number will be adjusted, not your room rating. The change is applied to the current year only and will not be carried over to next year.
As we get closer to the event, please keep apprised of any announcements from the Office of Campus Life on the Trinity Today that might contain last minute changes or pertinent information. At the end of this document there is also a handy calendar of dates to remember.
Sincerely,
Amy DeBaun / Susan SalisburyDirector of Campus Life / Associate Director for Residential Life
2011-2012 ROOM SELECTION LOTTERY INSTRUCTIONS
The following pages explain in detail the policies and procedures for the 2009 Spring Housing Lottery. Please read the instructions carefully in order to be fully prepared.
THE LOTTERY
The Spring Lottery for returning students is scheduled over a 2-day period. Rising seniors will select housing on Thursday May 5th . Rising juniors and sophomores will select housing on Friday May 6th . The Lottery for all classes will be held in Mather Hall, 2nd floor. Registration will be held in the Washington Room. Please note when your lottery number will be called as outlined below. We will not begin the next grouping of numbers until the time listed on the schedule. After the last quad room and triple room per gender is independently selected, a 15-minute break will occur each time (independently per gender) to provide participants the opportunity to adjust their plans to secure a room.
Thursday, May 5th
# 1 - 200 ……….. 9:00 a.m.
# 201 - 400 ……….. 10:30 a.m.
# 401 - 613 (or last senior number)… 12:00 p.m.
Friday, May 6th
# 614 - 858 ………. 8:00 a.m.
# 859 - 1059 ………... 9:00 a.m.
# 1060 - 1260 …………10:00 a.m.
#1261 -1461 ………… 11:30 a.m.
#1462 -1662 …………. 1:00 p.m.
#1663 -1811 (or final number)…………2:30 p.m.
ELIGIBILITY FOR PARTICIPATION
To be eligible for the Spring Lottery, an individual must be a full time matriculated Trinity College undergraduate who intends to enroll full-time in a campus-based program for the following fall term. (Note: The full-time enrollment stipulation may be waived if space is available for undergraduates who receive permission from the Associate Director of Housing or the Director of Campus Life.)
Prospective participants must meet all the requirements below in order for their lottery number to be disseminated and to be allowed to participate in the Room Selection Lottery on May 5th or May 6th 2011. If your lottery number has been withheld, you may contact the Office of Campus Life to determine the reason and to find out if the situation can be rectified. The requirements to receive a lottery number and participate are as follows:
· Students must have made substantial payment, as determined by Student Accounts.
· Per Connecticut statute, any student living in campus housing must be vaccinated against Meningococcal disease.
· Students must be registered for fall classes. Registration for fall classes is April 18th – 26th.
· Students who have notified the International Programs Office of their intention to study away for the fall term are not permitted to participate in the lottery. Students scheduled to study away in the spring will sign a ½ year contract.
· Any students who have received special assignments prior to the lottery are not permitted to participate in the lottery. This includes students who have assignments based upon medical need, students enrolled in “the Fred”, RAs, and Pride leaders who have accepted positions for 2011-2012 academic year, students who have been accepted to live in Ogilby, and any other student(s) who have accepted a special assignment.
STUDENTS WHO WANT TO LIVE OFF CAMPUS
Students who wish to live off campus are required to apply by filling out the “Application to Live Off Campus” form which can be found on the Campus Life website (link below). Be advised that living on campus is a requirement and that recent housing situations have allowed the College to permit a certain number of students to move off campus. However the number of students allowed to move off campus will be determined by how many students apply to live off campus and plan to study abroad in the fall. Submitting an application to live off campus does not guarantee permission to move off campus.
http://www.trincoll.edu/StudentLife/HousingDining/Policies/Pages/Withdraw-from-Housing.aspx
STUDENTS WHO ARE STUDYING ABROAD
Students who are studying abroad in the fall will not be allowed to participate in the housing lottery in May. Those of you who are abroad during the fall will receive an email from the Office of Campus Life in September asking you to send us your housing preferences. We will do our best to assign you to the housing that you prefer. Please be advised we cannot guarantee you will receive the housing you prefer. Assignments will be made based on availability and assignments will be made in lottery number order. The assignment process will begin in late October and continue into January. You will receive your housing assignment via email prior to re-opening in January.
Students who are studying abroad in the spring may participate in the housing lottery in May. However, be advised that you will only contract for housing for one semester. All students studying abroad in the spring will be required to vacate their housing by noon on December 23, 2011. There will be no exceptions. Students who withdraw from studying abroad after selecting housing at the lottery will still be required to vacate their housing and will be placed on the housing waitlist.
CANCELLATION DEADLINE AND CANCELLATION FEE
In order to ensure that students who select rooms in the lottery have the intention of residing in those rooms in the fall there are cancellation deadlines to be aware of. This is very helpful in making sure that all vacancies are known well in advance of move-in and that students who do not yet have a room are not waiting for a space to occur. The cancellation deadline is May 4, 2011 at 4:00 p.m. Any student who withdraws from housing between May 4, 2011 and June 30, 2011 will receive a $500 room cancellation fee on their student account. Any student who withdraws from housing between July 1, 2011 and July 31, 2011 will receive a $750 room cancellation fee on their student account. After July 31, 2011 any student who withdraws from housing will receive a $1000 room cancellation fee on their student account. It is therefore very important that you keep the Office of Campus Life promptly informed if you do not plan to take the room you selected in the lottery. Students who select housing and subsequently withdraw from Trinity College will be charged the room cancellation fee.
STEPS IN THE RESIDENCE SELECTION PROCESS
1. Read All Enclosed Materials Carefully
The information contained in this packet is lengthy so that it can provide you with the information you need to be an informed participant in the room selection process. No amount of printed material, however, can answer every question. So please call our office or stop by if you have questions.
2. Determine Your Room Rating
Contained at the end of this memo are the 2010-2011 room ratings. The Student Government Association – Housing Committee determines these ratings. The SGA Housing Committee will review appeals of these ratings if they are submitted to the SGA by Wednesday, April 6th. The housing rating appeal form is located on the SGA web site:
http://trinitysga.com/cms/senate/housing/
Their decisions are final and cannot be mitigated by the Office of Campus Life. (Note: there is more information regarding room rating and the appeal process contained later in this document.)
3. Think About Applying For One of the Special Interest Residential Options Prior to the Room Selection Lottery
If you are interested in a more involved residential experience at Trinity there are several options open to you.
Philosophy
The mission of the Health and Wellness residence hall is to provide students with a living environment that supports and promotes living a healthy lifestyle. Residents that choose to live in the Health and Wellness community will learn effective strategies for staying healthy and improving their own health. The residence hall community will offer workshops that will cover a variety of health topics including: emotional health, spiritual health, intellectual health, physical health, social health, environmental health, and financial health. The programs and events offered to the residents will help them gain knowledge outside of the classroom about issues like nutrition, exercise, healthy cooking, sustainability, and many other interesting topics. This residence hall will support healthy living, promote respect among the residents, and will support students that abstain from any substance. This is a substance-free residence hall.
What Makes This Hall Unique
The Health and Wellness residence hall will have a very different feel. The lounges will be used to support the healthy lifestyle mission. One lounge will have large comfy pillows and yoga balls perfect for meditation. Another lounge will be equipped with a television and couches perfect for a movie night which gives people a nice alternative to going out to parties. The third lounge can be used as a study space or a programming space. We are also open to suggestions. We hope to coordinate with other residence halls on campus like Praxis (the community service residence hall) and Wiggins (the green living residence hall) to do some programming and lead community initiatives.
Is This For Me?
Are you someone that lives a healthy lifestyle? Are you trying to live a substance free lifestyle? Do you want to live with people that share your personal wellness philosophy? Do you want to be part of a community that is just getting going and you are looking for a place to fit into the Trinity College community? This may be the place for you.
How to Apply
Fill out an application to live in the Health and Wellness residence hall. After the applications are read you will be called in to interview for a spot. Deadline to apply is April 15th. The application can be found at:
http://www.trincoll.edu/StudentLife/HousingDining/FocusedCommunities/Pages/HealthWellness.aspx
If You Have Any Other Questions Please contact Geralyn Dias at for more information.
Philosophy
The mission of the Green Living residence hall is to provide students with the opportunity to live in an environment that adopts green living strategies that save money and minimize impact on the environment. Through programs and workshops residents will develop an understanding of what it means to live in an environmentally responsible way. Living in this residence hall gives students the practical application of their knowledge while learning from one another what it means to create a sustainable living environment. Individuals living in this residence hall will also be able to share their knowledge with the Trinity College community through events and campus wide initiatives.
What Makes This Hall Unique
This is a living-learning community and a unique living experience. So while you will be having a residential life experience you will also be learning about sustainability. In your small house you will be working with your housemates to implement some general things to lower your impact on the environment. You may recycle, try to conserve energy, utilize natural light, change to low-flow shower heads, and use a drying rack for your laundry. You may try a few different things. Being part of this community is a wonderful opportunity to make a difference for our planet and in the Trinity College community.
Is This For Me?
Are you interested in green living? Are you passionate about taking care of the environment? Are you willing to adjust to a new way of living to help the planet? Do you want to be part of a community that is just getting going and you are looking for a place to fit into the Trinity College community? This may be the place for you.
How to Apply?
Fill out an application to live in the Green Living residence hall. After the applications are read you will be called in to interview for a spot. Deadline to apply is April 15th. Please find the application at: http://www.trincoll.edu/StudentLife/HousingDining/FocusedCommunities/Pages/Green-Living.aspx