Cooperative Review Meeting
January 9, 2008
Attendance:
Bob MilneBeltrami County
Tom CowellCrow Wing County
Bruce CoxClearwater County
Dennis HummitzschKoochiching County
Greg BernuCarlton County
Meeting called to order at 10:00 am
Motion by Greg to accept agenda as presented seconded by Dennis.
Motion by Tom approve minutes, second by Bruce.
Review Task List
SFMS Web Site Review
Conference Call – Dan Simonds
- Audit – June 2, 2008 – Tentatively scheduled
- Activity maps review and get to Dan. Updates to Dan by end of April – include winter harvest and spring planting
Procedure Review
The following procedures were reviewed and updated:
- LD- P2Statement of Operational Commitments
- LD-OP1Roads Management
- LD-OP4Field Emergency Preparedness & Response
- LD-OP5 Forest Chemical Decision Matrix
- LD-OP6Forest Renewal
- LD-OP8Recreation Management
- LD-OP10Fuel, Chemical & Waste Management
Plan for next meeting:
Next Meeting: February 14, 2008 10:00 am Beltrami County NRM Office
Agenda: Owners of each review each procedure
Review SFMS procedures changes/new.
Motion to adjourn by Tom Cowell. Second by Bruce Cox. All in favor. Motion approved
Tasks (Sorted by date) / Responsible Parties / BenchmarksContact Becker County about participation / Bob Milne / November 30, 2007
Complete
Activities Maps
- Send to Bob
- Have Beltrami, Crow Wing, Koochiching, Carlton
- Bob will check with Dan Simonds to see when it is needed
Contact Dan Simonds about Lead Certification Representative / Bob Milne / November 3, 2007
Complete
Chemical Application
- Change owner from Jason Brey to Tom Cowell
Complete
Legal and Regulatory Compliance
- Follow up on Legal Registry maintenance with St. Louis County
- Send out information on Advisory Committee
Complete
Contact SIC - Tim O’Hara
- Bruce Cox is representative
- Group membership to SIC
- $1,000 fee?
- Billing individually?
Complete
Insert reference to wetland notification form in contractor procedure and post form on SFMS site. / Bob Milne / November 30, 2007
Complete
Monitoring, measurement and reporting
Project Planning Database
- Develop plan to get reports from project planning database to meet monitoring matrix requirements (Joanne then Rose)
- Contacted John Powers and Mary Magnuson. RFP developed
Complete
Chemical Application
- Check list of FSC chemicals (transline, velpar,…)
Complete
Training
- Training Spreadsheet complete for all counties.
- Beltrami Complete
Follow-up on tatum guide for field staff and internal audit forms. / Dennis Hummitzsch / December 31, 2007
Chemical Application
- Review WPS and signage
Research and Participation
- “Research and participation” database must be complete with current activities. On-going updates
Legal and Regulatory Compliance
- Introduce and demonstrate access to legal registry to all staff .
Outreach, public lands, native peoples
- Must initiate and/or continue contact with native communities
Internal Audit Review
- Implement LD-MS6
Completed
- Review LD-PS2 – 10 year re-inventory cycle should be considered and procedure modified.
- Review Cruise requirements form – all items are considered important?
- Review safety equipment responsibilities for land department staff and field operators.
Completed
Plans
Submit any available resource management plans to be posted on SFMS Website / All Land Commissioners / December 31, 2007
Pre-work checklist / Bob Milne / December 31, 2007
Desired Future Forest Conditions – send form out / Bob Milne / December 31, 2007
Completed
LD-OP2Harvest Management review / Bruce Cox / January 9, 2008
LD-OP4 Field Emergency Preparedness & Response / Greg Bernu / January 9, 2008
All procedures Reviewed
Completed Review and Uploaded to website:
- LD- P2Statement of Operational Commitments
- LD-OP1Roads Management
- LD-OP4Field Emergency Preparedness & Response
- LD-OP5 Forest Chemical Decision Matrix
- LD-OP6Forest Renewal
- LD-OP8Recreation Management
- LD-OP10Fuel, Chemical & Waste Management
Reviewed Procedures Completed
Core Training Spreadsheet - rename to include Procedure Reference / Debra / Completed
Legal Registry - Version 00: Created February, 2005. Change to V 08, Updated January 2008. / Bob Milne / Completed
If Possible, remove calendar and announcement - / Debra Tweet / February 28, 2008
Send out RFP for Project Plan Database status of RFP from Blandin / Bob Milne / Completed
- Forms – reload so Julie F. is not owner
- Update contact list
Links to SFMS public page from county web sites
/ Land Commissioners / February 1, 2008
Home – public page needs to be redesigned for easy access. Further discussion / Land Commissioners / February 14, 2008
Bad link(s) Threatened & Endangered Species Resources / Chip Lohmeier / February 1, 2008