Cooperative Review Meeting

January 9, 2008

Attendance:

Bob MilneBeltrami County

Tom CowellCrow Wing County

Bruce CoxClearwater County

Dennis HummitzschKoochiching County

Greg BernuCarlton County

Meeting called to order at 10:00 am

Motion by Greg to accept agenda as presented seconded by Dennis.

Motion by Tom approve minutes, second by Bruce.

Review Task List

SFMS Web Site Review

Conference Call – Dan Simonds

  • Audit – June 2, 2008 – Tentatively scheduled
  • Activity maps review and get to Dan. Updates to Dan by end of April – include winter harvest and spring planting

Procedure Review

The following procedures were reviewed and updated:

  • LD- P2Statement of Operational Commitments
  • LD-OP1Roads Management
  • LD-OP4Field Emergency Preparedness & Response
  • LD-OP5 Forest Chemical Decision Matrix
  • LD-OP6Forest Renewal
  • LD-OP8Recreation Management
  • LD-OP10Fuel, Chemical & Waste Management

Plan for next meeting:

Next Meeting: February 14, 2008 10:00 am Beltrami County NRM Office

Agenda: Owners of each review each procedure

Review SFMS procedures changes/new.

Motion to adjourn by Tom Cowell. Second by Bruce Cox. All in favor. Motion approved

Tasks (Sorted by date) / Responsible Parties / Benchmarks
Contact Becker County about participation / Bob Milne / November 30, 2007
Complete
Activities Maps
  • Send to Bob
  • Have Beltrami, Crow Wing, Koochiching, Carlton
  • Bob will check with Dan Simonds to see when it is needed
/ All Land Commissioners, Bob Milne / December 31, 2007
Contact Dan Simonds about Lead Certification Representative / Bob Milne / November 3, 2007
Complete
Chemical Application
  • Change owner from Jason Brey to Tom Cowell
/ Bob Milne / November 3, 2007
Complete
Legal and Regulatory Compliance
  • Follow up on Legal Registry maintenance with St. Louis County
/ Bruce Cox / December 31, 2007
  • Send out information on Advisory Committee
/ Tom Cowell / November 3, 2007
Complete
Contact SIC - Tim O’Hara
  • Bruce Cox is representative
  • Group membership to SIC
  • $1,000 fee?
  • Billing individually?
/ Bruce Cox / November 30, 2007
Complete
Insert reference to wetland notification form in contractor procedure and post form on SFMS site. / Bob Milne / November 30, 2007
Complete
Monitoring, measurement and reporting
Project Planning Database
  • Develop plan to get reports from project planning database to meet monitoring matrix requirements (Joanne then Rose)
  • Contacted John Powers and Mary Magnuson. RFP developed
Blandin Foundation is developing RFP / Bob Milne and Bruce Cox / November 30, 2007
Complete
Chemical Application
  • Check list of FSC chemicals (transline, velpar,…)
/ Tom Cowell / November 30, 2007
Complete
Training
  • Training Spreadsheet complete for all counties.
  • Beltrami Complete
/ All Land Commissioners / November 30, 2007
Follow-up on tatum guide for field staff and internal audit forms. / Dennis Hummitzsch / December 31, 2007
Chemical Application
  • Review WPS and signage
/ Tom Cowell / December 31, 2007
Research and Participation
  • “Research and participation” database must be complete with current activities. On-going updates
/ All Land commissioners / December 31, 2007
Legal and Regulatory Compliance
  • Introduce and demonstrate access to legal registry to all staff .
/ All Land Commissioners / December 31, 2007
Outreach, public lands, native peoples
  • Must initiate and/or continue contact with native communities
/ All Land Commissioners / December 31, 2007
Internal Audit Review
  • Implement LD-MS6
Beltrami / All Land Commissioners / December 31, 2007
Completed
  • Review LD-PS2 – 10 year re-inventory cycle should be considered and procedure modified.
/ All Land Commissioners / December 31, 2007
  • Review Cruise requirements form – all items are considered important?
/ All Land Commissioners / December 31, 2007
  • Review safety equipment responsibilities for land department staff and field operators.
/ Milo Rasmussen / Greg Bernu / December 31, 2007
Completed
Plans
Submit any available resource management plans to be posted on SFMS Website / All Land Commissioners / December 31, 2007
Pre-work checklist / Bob Milne / December 31, 2007
Desired Future Forest Conditions – send form out / Bob Milne / December 31, 2007
Completed
LD-OP2Harvest Management review / Bruce Cox / January 9, 2008
LD-OP4 Field Emergency Preparedness & Response / Greg Bernu / January 9, 2008
All procedures Reviewed
Completed Review and Uploaded to website:
  • LD- P2Statement of Operational Commitments
  • LD-OP1Roads Management
  • LD-OP4Field Emergency Preparedness & Response
  • LD-OP5 Forest Chemical Decision Matrix
  • LD-OP6Forest Renewal
  • LD-OP8Recreation Management
  • LD-OP10Fuel, Chemical & Waste Management
/ All land Commissioners / February 14, 2008
Reviewed Procedures Completed
Core Training Spreadsheet - rename to include Procedure Reference / Debra / Completed
Legal Registry - Version 00: Created February, 2005. Change to V 08, Updated January 2008. / Bob Milne / Completed
If Possible, remove calendar and announcement - / Debra Tweet / February 28, 2008
Send out RFP for Project Plan Database status of RFP from Blandin / Bob Milne / Completed
  • Forms – reload so Julie F. is not owner
/ Debra Tweet / February 28, 2008
  • Update contact list
/ Land Commissioners Review and forward to Debra Tweet / February 28, 2008
Links to SFMS public page from county web sites
/ Land Commissioners / February 1, 2008
Home – public page needs to be redesigned for easy access. Further discussion / Land Commissioners / February 14, 2008
Bad link(s) Threatened & Endangered Species Resources / Chip Lohmeier / February 1, 2008