Lanark Grammar School

Parent Council Constitution

  1. Objectives of the Parent Council
  2. The objectives of the Parent Council are:
  3. To work in partnership with the school.
  4. To promote partnership between the school, its pupils and all its parents.
  5. To develop and engage in activities which support the education and welfare of the pupils.
  6. To communicate the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.
  7. Membership of the Parent Council
  8. The membership will be a minimum of 3 parents/carers of children attending the school.
  9. The maximum size will be 25 parents of children attending the school.
  10. Any parents of a child at the school can volunteer to be a member of the Parent Council. In the event that the number of volunteers exceeds the number of places set out in the constitution then the Parent Council will consider reviewing their structure.
  11. Co-option to the Parent Council
  12. A Parent Council may co-opt up to 10 people to assist it with carrying out its functions.
  13. The number of parent members on the Parent Council must always be greater than co-optedmembers.
  14. Selection of Chair/Postholders on the Parent Council
  15. The Chair, Vice-Chair, Secretary and Treasurer (if required) will be re-selected by the Parent Council on an annual basis at the Annual General Meeting.
  16. The Parent Council will be chaired by a parent of a child attending Lanark Grammar School. If the child ceases to be a pupil, a new Chair will be agreed at the next meeting.
  17. Reporting/Meeting Arrangements
  18. If 50 parents of the Parent Forum request a special general meeting to discuss issues falling within the Council's remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Forum at least 2 weeks' notice of the meeting and, at the same time, advertise notice of the matter, or matters, to be discussed at the meeting.
  19. The Annual Meeting will be held in August or September, at the start of the school year. The meeting will be advertised at least 2 weeks in advance. The meeting will include:
  20. a report on the work of the Parent Council
  21. selection of the new Parent Council as required
  22. discussion of issues that members of the Parent Forum may wish to raise
  23. approval of the accounts and appointment of accountant to verify accounts annually as a true and complete record
  24. The Parent Council will meet at least twice in every school term. Should a vote be necessary tomake a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.
  25. Any five members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week's notice of date, time and place of the meeting.
  26. If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing by the Chair or designated representative to the members.
  27. Minutes of Meetings
  28. Copies of the minutes of all meetings will be available from the school office and posted on the school's website.
  29. Meetings of the Parent Council shall be open to all parents, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the headteacher, or his or her representative, can attend.
  30. Funds

(This section of the constitution will only apply if the Council decides to have fund raising capability)

7.1.The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other Parent Council member.

7.2.The Treasurer will keep an accurate record of all income and expenditure, and will provide a full account for the Annual Meeting. The Parent Council accounts will be examined by a suitable qualified person.

7.3.The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.

7.4.Should the Parent Council, cease to exist, any remaining funds will be used at the discretion of the Parent Council.

  1. Changes to the Constitution
  2. The Parent Council may changes its constitution with a majority agreement from members of the Parent Council.
  3. A copy of the revised constitution must be sent to the local education authority along with a list of Parent Council postholders.

24 April 2017