BAYER PROPERTIES, L.L.C.

POSITION SUMMARY

TITLE:Office Administrator/Citadel

REPORTS TO:General Manager

POSITION/PURPOSE:

Individual will be responsible for the daily management of office operations, required around and in the office.

PRINCIPAL JOB ACTIVITIES:

  • Guest Relations/Gift Card Sales – Includes the daily selling of gift cards; daily balancing of cash & credit card receipts for gift card deposit; preparation of daily deposit; monitoring all gift card inventory (cards, sleeves, boxes, receipt paper, deposit slips, etc.)
  • Receptionist Duties – Answer incoming telephone calls; greeting walk-in visitors and assisting them with general information (mall directories, directions, telephone numbers, etc.); maintain office supplies and equipment (includes ordering & keeping inventory); maintain telephone system (including but not limited to updating greetings for holiday and special promos); setting up conference room for meetings.
  • Administrative Responsibilities – Assisting all Property team members with correspondence and reports; maintaining tenants and property management files; monthly delinquent letters to tenants; welcome letters to new merchants; assist in collecting sales reports; processing timely payments of invoices; send daily In/Out reports to Bayer Corporate; maintain PTO report for Property staff. Prepares customer complaint response for General Manager Signature within 72 hours.
  • Merchant Information – Maintain merchant information such as emergency contacts, merchant ID numbers for gift cards, email addresses, new merchant phone numbers, updated insurance certificates and other required contract compliance.
  • Tracking Property Website – Weekly review of the property website to ensure accurate information (new tenants added, former tenants removed, spelling/grammatical errors, updated promos and events, etc.);
  • Accountings Responsibilities – Responsible for data input/coding and submission of all invoices and related documents. Reconcile, distributes and replenishes the petty cash. Handles miscellaneous income and construction deposits. Assist in inputting account information for the budget, as delegated by the General Manager, prepares the property budget package and assist in other areas as needed.
  • Human Resources – Provide current updates to Company Policies and Procedures to management staff, provide employee handbook, code of ethics, and other benefit related information to new hires and acts as liaison with Corporate Benefits Administrator. Maintains and updates Property staff emergency contact information, MOD schedules and distributes to management staff.
  • Marketing/Events – Assist on-site management with center events, promotions, and sponsorships as needed. Assist with completion and submission of all reports and surveys associated with center events, promotions and sponsorship.

REQUIREMENTS:

  • High School Diploma
  • Prefer 2+ years experience as an Administrative Assistant in fast paced environment
  • Cash handling experience a plus
  • Excellent oral and written communication skills
  • Superior interpersonal skills with keen attention to detail
  • Available to work weekends, holidays, and extended hours as necessary
  • Manage time effectively in order to accomplish goals and meet deadlines
  • Able to handle multiple tasks simultaneously
  • Exhibit high motivation and willingness to do whatever it takes to get the job done
  • Must be proficient in Microsoft Word, Excel, and Outlook.

APPLICATION LINK:

Please click link below to apply