Council Services Committee Minutes

January 28, 2008

Present:
B. Anderson, T. Caterina, E. Gibbons, R. Hayter, B. Henderson, D. Iveson,
K. Krushell, K. Leibovici, L. Sloan.

Absent:

J. Batty, S. Mandel, A. Sohi, D. Thiele.

Also in Attendance:

D. H. Edey, City Clerk

C. Card, Office of the City Clerk

A. Kotyk, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor B. Anderson called the meeting to order at 9:30 a.m.

Councillors J. Batty, K. Krushell, S. Mandel, A. Sohi and D. Thiele were absent.

A.2.Adoption of Agenda

Moved K. Leibovici:

That the January 28, 2008, Council Services Committee meeting agenda be adopted with the following changes:

Replacement report:

E.1.2008 Common Travel Plans

Amendment Moved L. Sloan:

And the following additions:

E.7.Fuel Allowance

E.8.Water Cooler

Carried

For the Amendment: B.Anderson, T.Caterina, E.Gibbons,R.Hayter, B. Henderson, D. Iveson,
K. Leibovici, L. Sloan.

Absent:J. Batty, K. Krushell, S. Mandel, A. Sohi,

D. Thiele.

Motion, as Amended, put:

That the January 28, 2008, Council Services Committee meeting agenda be adopted with the following changes:

1.Replacement report:

E.1.2008 Common Travel Plans

2.Additions:

E.7.Fuel Allowance

E.8.Water Cooler

Carried

For the Motion

as Amended: B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Leibovici, L. Sloan.

Absent:J. Batty, K. Krushell, S. Mandel, A. Sohi,

D. Thiele.

A.3.Adoption of Minutes

Moved R. Hayter:

That the May 17, 2007,Council Services Committee meeting minutes be adopted.

Carried

For the Motion: B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Leibovici, L. Sloan.

Absent:J. Batty, K. Krushell, S. Mandel, A. Sohi,

D. Thiele.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.3., E.4., E.5., E.6., E.7.and E.8.

Councillor K. Krushell entered the meeting.

E.REPORTS

E.1.2008 Common Travel Plans

D. H. Edey, City Clerk, made a presentation and answered the Committee’s questions. A. Kotyk, Office of the City Clerk, answered the Committee’s questions.

X.1.Expenses Related to Council Initiatives

Moved L. Sloan:

That the Chair and Administration report back to Council Services Committee meeting on the process for payment ofCouncillor expenses related to Council initiatives. / City Manager
Due: May 12/08

Carried

For the Motion: B.Anderson,T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Krushell,
K. Leibovici, L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

Moved K. Krushell:

That the 2008 Common Travel Plans outlined in Attachment 1 of the January 18, 2008, Office of the City Manager report 2008CMC003 be approved.

Amendment Moved L. Sloan:

That the following be added at the end of the sentence:

with the following changes:

  1. An expense of $1,500 for Councillor R. Hayter’s trip to the Yellowhead Highway Associationmeeting be added.
  2. An expense of $500 for Councillor B. Henderson’s trip to the Inter-City Forum on Social Policy meeting to be held in Leduc be deleted.
  3. Expenses for each of the Councillors attending the FCM Board meeting to be held in Jasper be reduced by $200.

Carried

For the Amendment: B.Anderson, T.Caterina, E.Gibbons,
R.Hayter, B. Henderson, K. Krushell,
D. Iveson,K. Leibovici,L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

Motion on Item E.1., as Amended, put:

That the 2008 Common Travel Plans outlined in Attachment 1 of the January 18, 2008, Office of the City Manager report 2008CMC003 be approved with the following changes:
  1. An expense of $1,500 for Councillor R. Hayter’s trip to the Yellowhead Highway Association meeting be added.
  2. An expense of $500 for Councillor B. Henderson’s trip to the Inter-City Forum on Social Policy meeting to be held in Leduc be deleted.
  3. Expenses for each of the Councillors attending the FCM Board meeting to be held in Jasper be reduced by $200.
/ City Manager

Carried

For the Motion

As Amended:B.Anderson, T.Caterina, E.Gibbons,
R.Hayter, B. Henderson, D. Iveson, K. Krushell,
K. Leibovici, L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.2.Office of the Councillors’ 2008 Furniture Plan

D. H. Edey, City Clerk, answered the Committee’s questions.

Moved E. Gibbons:

That the Furniture Plan outlined in Attachment 1 of the January 18, 2008, Office of the City Manager report 2008CMC004 be approved.

Amendment Moved K. Leibovici:

That the following be added at the end of the sentence:

with the following changes:

That for Councillor K. Leibovici, under the “Furniture” column, the word “Three” be deleted and the corresponding amount be amended to “$1,000.”

Carried

For the Amendment:B.Anderson, T.Caterina, E.Gibbons,
R.Hayter, B. Henderson, D. Iveson,
K. Krushell, K. Leibovici,L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

Motion, as Amended, on Item E.2., put:

That the Furniture Plan outlined in Attachment 1 of the January 18, 2008, Office of the City Manager report 2008CMC004 be approved with the following changes:
That for Councillor K.Leibovici, under the “Furniture” column, the word “Three” be deleted and the corresponding amount be amended to “$1,000.” / City Manager

Carried

For the Motion

as Amended:B.Anderson, T.Caterina, E.Gibbons,
R.Hayter, B. Henderson, D. Iveson, K. Krushell,
K. Leibovici,L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.3.Office of the Councillors’ Artwork

Councillor B. Anderson made a presentation.

A. Kotyk, Office of the City Clerk, made a presentation. D. H. Edey, City Clerk, answered the Committee’s questions.

Moved L. Sloan:

  1. That Option 1 as outlined in the January 23, 2008, Office of the City Manager report 2008CMC005 be approved for the Councillors’ Boardroom and Meeting Rooms A and B, and the Councillors’ Lounge.
  2. That Administration identify whether any suitable art is available in the City’s inventory for Meeting Rooms A and B, and the Councillors’ Lounge, and if so, report back to the Council Services Committee.
/ City Manager
Part 1 Rescinded
May 12, 2008
Due: May 12/08

Carried

For the Motion:B.Anderson, E.Gibbons, R.Hayter, B. Henderson,
D. Iveson, K. Krushell,L. Sloan.

Opposed:T. Caterina, K. Leibovici.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.4.2007 Budget Update

D. H. Edey, City Clerk, answered the Committee’s questions.

Moved L. Sloan:

  1. That the January 22, 2008, Office of the City Manager report 2008CMC012 be received for information.
  2. That Administration provide the Office of the Councillors’ “Budget vs. Actual Summary” for the previous year to Council Services Committee in January of each year.
/ City Manager
Due: Jan. 01/09

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Krushell,K. Leibovici,
L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.5.Computer Costs per Councillor’s Office

D. H. Edey, City Clerk, answered the Committee’s questions.

Moved K. Krushell:

That the January 18, 2008, Office of the City Manager report 2008CMC006 be received for information. / City Manager

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons,
R.Hayter, B. Henderson, D. Iveson, K. Krushell,
K. Leibovici,L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

Progress Report on Apple Mac Computers

Moved D. Iveson:

That Administration provide a progress report on whether Apple Mac computers will be made available toCouncillors. / Corporate Svcs.
Due: May 12/08

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Krushell,
K. Leibovici, L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.6.City Councillors’ Attendance at Meetings

Councillors B. Anderson and K. Krushell made presentations.

Moved D. Iveson:

That the verbal report be received for information. / City Manager

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Krushell, K. Leibovici,

L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi, D. Thiele.

E.7.Fuel Allowance

D. H. Edey, City Clerk, answered the Committee’s questions.

Moved T. Caterina:

That the verbal report be received for information. / City Manager

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Leibovici, L. Sloan.

Absent:J. Batty, K. Krushell, S. Mandel, A. Sohi,|
D. Thiele.

E.8.Water Cooler

D. H. Edey, City Clerk, answered the Committee’s questions.

Moved K. Leibovici:

That Administration:
1.Survey staff from the Office of the Councillors on the options for usage of the water cooler, bottled water and other bottled beverages.
2.Provide an environmental impact assessment report on alternative sources. / City Manager
Due: May 12/08

Carried

For the Motion:B.Anderson, T.Caterina, E.Gibbons, R.Hayter,
B. Henderson, D. Iveson, K. Krushell, K. Leibovici,
L. Sloan.

Absent:J. Batty, S. Mandel, A. Sohi,D. Thiele.

R.NOTICES OF MOTION

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 11:15 a.m.

______

ChairCity Clerk

Council Services CommitteeMinutes | January 28, 2008, nr1 of 8

INDEX

COUNCIL SERVICES COMMITTEE MEETING MINUTES

JANUARY 28, 2008

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

E.REPORTS

E.1.2008 Common Travel Plans

X.1.Expenses Related to Council Initiatives

E.2.Office of the Councillors’ 2008 Furniture Plan

E.3.Office of the Councillors’ Artwork

E.4.2007 Budget Update

E.5.Computer Costs per Councillor’s Office

X.1.Progress Report on Apple Mac Computers]

E.6.City Councillors’ Attendance at Meetings

E.7.Fuel Allowance

E.8.Water Cooler

R.NOTICES OF MOTION

S.ADJOURNMENT

Index - Council Services CommitteeMinutes | January 28, 2008, nr