Jackson Trap
Statement of work
Scope:
The USDA Animal Plant Health Inspection Service, Plant Protection and Quarantine (PPQ) requires the purchase of:
Jackson Trap Bodies (see Attachment 2)
Hanging Wires
Trap Inserts
Lure Clips
The traps will be used primarily for the surveillance and monitoring program associated with several pests including fruit flies.
Background:
The Jackson Trap is utilized in a variety of insect monitoring programs for highly destructive insects. The goal of APHIS-PPQ is to define the extent of these infestations or potential infestations and limit artificial spread beyond the infested area through quarantine and an active regulatory program. PPQ regulates movement of host material from infested areas to other areas of the United States for a variety of pests and monitors this movement using the Jackson Trap. This program is an effective Federal-State partnership that prevents the establishment of exotic insects in areas of the United States that are not contiguous to current regulated States and counties. In order to carry out this program’s objective, PPQ requires Jackson Traps to conduct insect presence surveys to support decision-making for program activities.
Objective:
The Fruit Fly Program and several other PPQ programs utilize theJackson Trap in conjunction with semiochemicalsto effectively monitor populations. Without the requested traps and parts, effectively defining infestations might not be possible and the ultimate cost of an eradication or control could exceed millions of dollars should this trap not be available.
Contractor’s Duties:
Delivery of product(s):
FOB destination to:
USDA APHIS PPQ
22675 N. Moorefield Rd
Bldg 6420
Edinburg, TX 78541
Package Markings:
The following shall be displayed on a side wall of each carton:
Agency: USDA APHIS PPQ
Item:______
Quantity:______
Contract No.: ______
Contractor Name: ______
The following instructions shall be printed on 4 vertical sides of each carton with all characters being 3/8 inch high (Corresponding information may be hand written but must be legible):
This side up ↑
DO NOT CRUSH
STORE IN A COOL DRY PLACE
Production date: ______Lot No.:______
Packaging:
Trap Bodies:
The Jackson Traps shall be positioned so no more than 1,000 trap bodies are contained per container. The container shall be sized to produce a snug fit and strength to withstand shipping, handling and stacking to the height of five (5) feet without crushing the containers at the bottom of the stack.
Trap Inserts:
The JacksonInserts shall be positioned so no more than 500 trap inserts are contained per container. The container shall be sized to produce a snug fit and strength to withstand shipping, handling and stacking to the heights of four (4) +/- 6 inches feet without crushing the containers at the bottom of the stack. The inserts must not be double stacked when shipped.
Material shall be packed for shipment in such a manner that shall insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation.
Material Safety Data Sheets (MSDS) shall be provided to the USDA.The Contractor shall provide a material Safety Data Sheet (MSDS) for the adhesive material and provide one (1) copy in each packaging container.
APHIS will require two options to prevent adhesive from spreading outside the required areas.
Option 1 Face to Face:
The inserts will be placed sticky sides together so that two adhesives sides are stuck together. The inserts must be able to be separated by field staff without damage.
Option 2 Folded:
The inserts will be folded upon themselves at the required fold line. The inserts must be able to be separated by field staff without damage.
PPQ will specify which option, Face to Face or Folded is needed at the time of ordering. This may require multiple awards depending on Contractor’s Ability to meet the options.
Hanging Wires
Material shall be a 12 gauge soft iron galvanized wire. The material shall be pliable enough to bend easily by hand, yet rigid enough not to break during frequent use, or under harsh environmental conditions.
See isometric drawing for specifications.
Hanging wire packaging:
The Hanging Wires shall be packaged in groups (rubber band #32) and or other grouping mechanism) of no more than 25 and evenly group and distributed in boxes weighing no more than 30 pounds.
LURE CLIP
Material shall be of 16 gauge non-corrosive wire.
See isometric drawing for specifications.
Specifications Jackson Trap Bodies:
Jackson Trap Bodies shall be made of white, bleached sulphate, solid paperboard, 0.024 inch (60.69 mm) minimum thickness, with 0.001 inch polyplastic coating on both surfaces. It is essential that the traps be capable of withstanding outdoor weather for a period of 90 calendar days.
The trap body shall be 5 inches (12.7 cm) long by 3 ¾ inches (9.524 cm) wide on each of the three sides. One side shall be flame welded to a ½ inch (1.27 cm) wide flap that is lapped over the outside of the adjoining side. The joint shall be positioned at the top of the trap. The flame welded joint must be waterproof, and shall withstand constant exposure to direct sunlight and temperatures of 120°F (49°C) or more.
In addition to the fold creases for forming the triangle shaped trap, there shall be a fold crease along the crease along the center of the bottom so the trap can be folded flat for packaging and storage.
An insert shall be installed parallel to the inside bottom surface. The insert shall fit tight enough in the trap to prevent sliding out when exposed to wind and weather.
The outer side panels shall be imprinted with black letters that are a minimum of 1/8 inch (.3175 cm) high.
The trap body will have an option of two printed statements on one side as follows:
Side 1 – Option 1Government
Insect Trap
Please Do Not Disturb
CAUTION
TOXIC MATERIAL / Gobierno
Trampa de Insectos
Favor de No Molestar
PRECAUCION
MATERIAL TOXICO
Side 1 – Option 2
Government
Insect Trap
Please Do Not Disturb / Gobierno
Trampa de Insectos
Favor de No Molestar
APHIS may need to have printing on side 2 which is varied, depending on the current needs. Current options for side will include either option from side 1 or:
Side 2 Option 3Date
1)______
2)______
3)______
4)______
5)______/ Date
6)______
7)______
8)______
9)______
10)______
With option 3, sizing and spacing is critical to accommodate legible writing with wide markers by field staff. In the example above we use 18 point font but font may be larger as appropriate and the numbered lines adjusted for appropriate sizing for the trap. The above is only an example and APHIS will require an example of what will be printed prior to production.
The second side may be needed to mirror side 1 option 1 or 2 depending on APHIS needs.
Contractorsmay be requested to submit an example of what they intend to printprior to production. APHIS reserves the right to require adjustments as necessary to all printing.
APHIS may require different printing on either side of the trap as program needs change.
Specifications Jackson Trap Inserts:
Face to Face Inserts shall be made of white, bleached sulphate paperboard, 0.040 inches minimum thickness, with 0.001 inch polyplastic coating on both sides.
The inserts shall be a parallelogram shape and measure 6 ¼ inches (15.875 cm) on the long sides, by 3 11/16th inches (98.366 cm) the parallel sides. The width dimensions may be slightly adjusted to insure a tight fit in the trap body. The acute angel shall be 71°. A crease may be placed in the center of the insert to allow a 180° fold when required.
Folded Inserts shall be made of white, bleached sulphate paperboard, 0.024 inches minimum thickness, with 0.001 inch polyplastic coating on both sides.
The inserts shall be a parallelogram shape and measure 6 ¼ inches (15.875 cm) on the long sides, by 3 11/16th inches (98.366 cm) the parallel sides. The width dimensions may be slightly adjusted to insure a tight fit in the trap body. The acute angel shall be 71°. A crease may be placed in the center of the insert to allow a 180° fold when required.
Adhesive:
Field service trials have been conducted by PPQ personnel testing various adhesives for use on Jackson Traps. It has been determined, as a result of the tests, the only adhesive acceptable for use is:
“Stickem Special Hold Fast Formula”:
Seabright Enterprises, LTD
4026 Harlan Street
Emeryville, CA 94608
Adhesive application:
A uniform coating of insect adhesive shall be applied to the one side of each insert at the rate of 1.5 grams, +/- (1/8) gram. The adhesive shall be applied so none is deposited outside the griddedarea surfaces identified on the enclosed drawing. The adhesive shall be applied in a manner which prevents deposition outside of the designated area. Adhesive applied near the parallel sides of the insert must within (1/8) inch to the cut edge +/- (1/8) inch.
The critical nature of the fruit fly survey trapping programs prohibits the use of alternative adhesive materials. Following application of the adhesive, each trap shall be prepared for storage to prevent the adhesive coated surfaces from contacting non-adhesive surfaces.
Quality Control Inspection of Traps:
During the manufacture of the balance of the traps, the Contracting Officer’s Representative (COR) or representative authorized by her/him may elect to inspect and monitor production of the traps at the production facility.
Additionally, testing may be conducted to ensure traps meet specifications. The testing may include industry standard procedures described in the Technical Association of Pulp and Paper Industry (TAPPI) as Method T-491 OM 85, and other tests designed to evaluate the adhesive coating, sizing, tensile strength, liquid holdout, and weather-ability of the paperboard product used. Overall, quality of the assembled trap will be evaluated.
First Article Procedures Inserts and Trap Bodies:
The USDA may request first article testing in two phases after the award of the contract. First article approval may be waived fully or in part by the Contracting Officer (CO).
Phase 1:
After receiving approval/notification from the CO of award the Contractor will first submit twelve 8 inches by 8 inches paperboard samples which will represent the trap or inserts, with-in 20 working days of notification of award to:
USDA APHIS PPQ
Attn: Paper Board Testing
CPHST Otis Laboratory
1398 W. Truck Rd.
Buzzards Bay, MA 02542
Testing will be conducted to determine if the standards have been met (described elsewhere). Within 20 working days after the Government received the first article, the CO or Contract Administrator (CA)shall notify the Contractor, in writing, of the conditional paper board, approval or disapproval. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements for the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor.
Phase 2:
After successfully submitting the approved or conditionally approved paperboard samples that met the first article phase 1 testing, Contractor shall then submit twelve (12) Jackson Trap Insertswith adhesive or (12) Jackson Trap Bodieswithin 20 working days from the date of approval of the paperboard samples, for first article tests. Shipping documentation shall contain government procurement number and the item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this requirements document. Samples should be submitted to:
USDA APHIS PPQ
Attention: Paper Board Testing
CPHST Otis Laboratory
1398 W. Truck Rd.
Buzzards Bay, MA 02542
Within 30 working days after the Government received the phase 2 first article, the CO shall notify the Contractor, in writing, of the approval, conditional approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contract from complying with all requirements for the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor.
A site visit may be arranged to the production facility to ensure the trap produced conforms to specification.
Should any cases of production over-runs or slight dimensional changes caused by lot quantity procurement from cutting of base material be identified, the Contracting Officer (CO) or Contract Administrator (CA) shall be made aware. Appropriate course of action will be directed after consideration of the Government needs and how they may fit them.
Quality Assurance and Quality Assurance Surveillance:
The Contractor may be asked to provide a written copy of its quality control program utilized in the manufacturing process to ensure compliance with the specifications. If asked, the Contractor must provide written documentation of their quality control or quality assurance programs.
The government may periodically test samples of the traps after receipt at its choosing to ensure they are compliant with the terms of the contract.