INDIAN INSTITUTE OF SCIENCE
BANGALORE - 560 012
TENDER DOCUMENT
FOR
PROVIDING JOB CONTRACT
AT
STUDENTS’ MESS
Tender No. : R(SH)/MESS/2009-1641 Dated 04.05.2009
Issued to
M/s…………………………………….
……………………………......
……………………………......
………………………………………
STUDENTS’ HOSTELINDIAN INSTITUTE OF SCIENCE
BANGALORE – 12 / / Telephone No. : 2293 2399 / 2427 /
2293 2428 / 2620
Tele Fax : 23602436
Email :
IMPORTANT INSTRUCTIONS
1) This Tender Document contains 24 Pages.
2) Read the tender documents carefully before filling.
3) Sign each page with seal.
4) PART ‘A’ should contain
a) Profile, with all relevant signed documents as mentioned in Terms and Conditions (General) in Page No.3
b) EMD
Sealed cover with superscription “TENDER FOR JOB CONTRACT SERVICES AT STUDENTS’ MESS, IISc.” PART ‘A’ .
5) PART ‘B’ should contain only Commercial Bid.
Sealed the cover with superscription “COMMERCIAL BID FOR STUDENTS’ MESS, IISc.” PART ‘B’.
6) Put PART ‘A’ and PART ‘B’ in separate sealed covers and put both the sealed cover in one cover addressed to The Chairman, Council of Wardens, Students’ Hostel, Indian Institute of Science, Bangalore-560 012 with superscription on the cover as “TENDER FOR JOB CONTRACT SERVICES AT STUDENTS’ MESS, IISc., BANGALORE”, No. R(SH)/MESS/2009-1641 dated : 04.05.2009 and send it to us and it should reach before the last date.
7) Application forms can be downloaded. Completed application should be accompanied by Demand Draft for Rs. 1000/-, drawn in favour of “The Registrar, Indian Institute of Science, Bangalore – 12”, towards the cost of the Tender Documents.
Application without the prescribed fee will not be considered.
Assistant Registrar (Hostel).
CONTENTS OF TENDER DOCUMENT
Sl. No. Particulars Page Numbers
1. Scope of Work 1
2. Job Specifications 1-2
3. Terms & Conditions (General) 3-7
4. General Definitions 8
5. Manpower 9
6. Job Description of various staff in Mess 10-13
7. General Terms & Conditions
as part of Agreement 14-17
8. Other Conditions 18
9. Penalty Clause 19
10. Part ‘A’- Profile of the Tenderer 20-21
11. List of Materials 22
12. Part ‘B’- Commercial bid 23-24
Assistant Registrar (Hostel)
1. SCOPE OF WORK :
There are three messes in Students’ Hostel. The Institute reserves the right to award the job contract for the mess.
To prepare food and serve breakfast, lunch, evening snacks and dinner for Students, Guests, and visitors of IISc. As per menu suggested by Mess Committee Mess Supervisors and also to maintain the mess and its surroundings clean. The workers have to work under the guidence of Mess Supervisors. The workers will work in Kitchen and Dining Hall, in coordination with other Mess Staff of IISc. Cleaners are not used for kitchen work.
2. JOB SPECIFICATIONS:
1. To provide breakfast, lunch, evening tea/coffee with snacks and dinner. The number of boarders will be at an average of 600, which may vary between 10 to 20%.
2. The food has to be prepared in clean, hygienic and safe conditions as per the menu.
3. The workers should have worked in large canteens, hotels, messes for a period of two years and should have the knowledge and aptitude of preparing food both vegetarian and non vegetarian.
4. The kitchen, dining hall, hand wash area, dish wash area etc. will be washed with water and soap solution and moped, after every meal (breakfast, lunch, snacks and dinner) and will be disinfected once in a month or as and when required.
5. The garbage collected from the kitchen, dining halls, dish wash area will be disposed off every morning through Institute garbage van in closed bins by separation of bio-degradable waste from non-biodegradable waste. The surroundings shall be kept clean and hygienic.
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6. High quality of hygiene, sanitation and safety will be maintained at kitchen and dining halls. All the surrounding area of the mess premises should be cleaned and washed daily.
7. The mess will be opened at 6-00 a.m. by collecting key from the Security office and will be closed by 10-00 p.m. and key should be deposited at Security office on all seven days of the week. Any changes in the timings will be as approved by the concerned authorities.
8. Food is served through counters on self service basis. However, the used plates will be taken out from the dining tables through trolleys to the dish wash area.
9. After every meal (breakfast, lunch, evening tea and dinner) all the plates, cups, katoris, water glass, spoons, forks, knives etc., are to be cleaned in soap solution and hot water and dried and kept ready for next meal. All the vessels used for cooking also should be washed in soap solution and hot water and should be available for use for cooking the next meal. The cleaning material supplied should be of quality approved.
10. Food should also be served to the hostel rooms and to the health center for sick patients and sick boys in the room as and when required.
11. Dining hall should be washed with water and soap solution and mopped, after every meal.
12. Kitchen to be kept clean always and should be washed after cooking every meal with water and soap solution.
13. Water Coolers and purifier should be cleaned and maintained as per the instructions by the authority.
14. The tea spoons, table spoons, forks, knifes, stainless steel tumbler glass, katories should be counted once in a month and the contractor will be responsible for the loss of any items and make the loss if it is found shortage.
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3. TERMS AND CONDITIONS: (GENERAL)
1. Tenderer should be a registered and licensed contractor. Appropriate documents/Certificates issued from appropriate authorities should be enclosed to support this.
2. a) Tenderer should have a minimum five years experience in providing similar type of services. The tenderer should have worked with Government/Public Sector Undertaking/Large Private Sector Institutions and a Certificate of Performance should be enclosed duly indicating the period of contract and type of payment received.
b) The tenderer should have a minimum annual turnover of Rs.30,00,000 (Rupees Thirty Lakhs only) during the last five years.
3. The tenderer should have KST/CST/VAT/TIN/PAN Registration.
4. Tender should be accompanied with an EMD of Rs.50,000/- (Rupees Fifty Thousand only), by way of Cross Demand Draft drawn in favour of The Registrar, Indian Institute of Science, Bangalore-560 012. EMD will not carry any interest and the same will be refunded to the unsuccessful tenderer within 30 days from the date of tender opening or finalisation of the tender whichever is later. Any tender without EMD in PART-A will not be considered.
Only successful vendors EMD will be retained as a part of security deposit and is refundable after termination of the contract without any interest after deducting dues if any, to the Institute.
5. The tender document is non-transferable.
6. Tender covers consists of Part A & Part B:
Part- A
a) Profile of the Tenderer
b) Tender Documents
c) EMD
Part-B
a) Commercial Bid
Tenderer Assistant Registrar (Hostel)
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7. SUBMISSION OF TENDER:
The tender should be submitted under “Two Cover System”, the first cover is termed as part ‘A’ with Tender documents, profile of the tenderer, EMD of Rs.50,000/- (Rupees Fifty Thousand only) with superscription on the cover as “TENDER FOR JOB CONTRACT SERVICES AT STUDENTS’ MESS, IISc., BANGALORE” PART ‘A’ and the second cover is termed as Part ‘B’, sealed with “COMMERCIAL BID FOR JOB CONTRACT SERVICES AT STUDENTS’ MESS, IISc., BANGALORE” PART ‘B’. Both covers should be placed in a bigger cover with superscription “TENDER FOR JOB CONTRACT SERVICES AT STUDENTS’ MESS, IISc., BANGALORE” addressed to The Chairman, Council of Wardens, Students’ Hostel, IISc., Bangalore-560 012 and submitted before the last date.
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8. Quoted price should be inclusive of all taxes and duties. Rate of tax/duty should be indicated separately.
9. The offer should be valid for a period of atleast 60 days from the date of the tender opening.
10. The Contract will be for a period of two year, which could be extended further, on mutual consent of either party at the end of two year.
11. IISc., reserves the right to reject any or all the tenders, wholly or partly without assigning any reason thereof. In all matters pertaining to this tender, the decision of the Director, Indian Institute of Science, Bangalore, shall be final and binding.
12. All tenders and covers should bear the name and address of the tenderer and all the pages of the tender document must bear the seal and signature of the tenderer.
13. The tenderer should be prepared to come to IISc., to take part in discussions, if required at a short notice.
14. Pre-bid meeting: A pre-bid meeting would be held on 21st May 2009. The tenderers who require any clarifications of the tender documents are invited for the meeting.
15. The completed tenders should reach the Assistant Registrar, Students’ Hostel, Indian Institute of Science, Bangalore-560 012, on or before 25th May 2009 by 3.00 p.m.
16. Request for any further extension of the above deadline shall not be entertained. Delayed and/or incomplete tenders shall not be considered.
17. The Tenders will be opened at 3.30 PM on 25th May 2009 at the Hostel Office. Representatives of the tenderers are welcome.
18. On the above date, only Part-A i.e., the Profile of the tenderer will be opened. Tenders will be short-listed based on the information provided in Part-A. Part-B submitted by the short listed tenderers will be opened at a later date under intimation to such tenderers.
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19. The Contractor shall fulfill all statutory requirements pertaining to minimum wages and other statutory benefits like ESI, EPF, MWA etc., and proper account of payments including minimum wages being made to the workers of the agency. The Contractor shall be solely responsible for any failure to fulfill the statutory obligations and shall indemnify the Institute against all such liabilities, which are likely to arise out of the agency’s failure to fulfill such statutory obligations.
20. Where counter terms and conditions, printed or cyclostyled conditions have been offered by the Contractor, the same shall not be accepted by the Institute, unless a specific written acceptance thereof is obtained.
21. If the Contractor fails to carry out the Jobs as per the terms and conditions agreed upon, he is liable for forfeiture of EMD/Security Deposit in additions to penalty.
22. The Contractor shall be solely responsible either for any injury, damage, accident to the workman employed by the agency or for any loss or damage to the equipment/property in the areas of work as a result of negligence/carelessness of its workers.
23. The workers employed by the Contractor shall wear uniform and name badge, which is provided by the Contractor and the agency, shall be responsible for the discipline of his workers. The workers are not employees of the Institute and shall not have any claim whatsoever on the Institute and shall not act detrimental to the interest of the Institute. The workers shall have to follow the security regulations as directed by Security and fire fighting of the Institute. Workers shall not form union or carry out trade union activities in the campus.
24. No accommodation will be provided in the campus for the workers and the Contractor shall make their own arrangements.
25. The Institute reserves the right to terminate the contract on 2 months notice, if the performance is not satisfactory. The Contractor can also terminate the contract by giving 2 months notice and clearing all the dues to the Institute, if he is not willing to continue the contract.
26. All the documentation in the tender should be in English.
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27. This tender document consists of 24 Pages.
28. Sub-letting/Sub contracting the work is not permissible under any circumstances.
29. Successful Contractor shall execute an agreement on a prescribed format.
30. The Tender should be complete in all respects.
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4. GENERAL DEFINITIONS:
1. IISc. or Institution means the Indian Institute of Science, Bangalore.
2. “Director”, means the Director of Indian Institute of Science or his authorized representative.
3. “Registrar” means the Registrar of Indian Institute of Science or his authorized representative.
4. “Students’ Mess” means Students’ Mess ‘B’ of Students’ Hostel, Indian Institute of Science.
5. “Tenderer” also means the contractor who would be the successful bidder.
6. The Chairman, CoW means, the Chairman, Council of Wardens, or his authorized representative.
Tenderer Assistant Registrar (Hostel)
85. MANPOWER:
The following minimum No. of Manpower specified category wise should be available daily in each mess as follows:
Manpower Required at various places / Category of Manpower / Mess B / Total Manpower Required to Mess ‘B’Shift I / Shift II
Kitchen
/Cooks
/ 3 / 3 / 6Kitchen Staff / 8 / 7 / 15
Dining Hall
/ Bearer / 13 / 12 / 25Washers / 4 / 3 / 7
General Cleaning
/ 4 / 4 / 8Stores
/Store Helper
/ 2 / 2 / 4Mess
/Supervisor
/ 1 / 0 / 1Total No. of Manpower
/ 35 / 31 / 66Job Description of each person is enclosed in page Nos. 10 to 13
Extra-manpower:
Cooks = 1 manday (Quote rates in Part ‘B’ only)
Kitchen Staff = 1 manday
Dining Hall Staff = 1 manday
If Extra manpower utilized, will be paid at Quoted rates in part ‘B’.
Tenderer Assistant Registrar (Hostel)
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SKILL REQUIREMENT AND JOB DESCRIPTION OF VARIOUS STAFF IN MESS
1. COOK:
Skills:
Ø Should have worked for atleast 5 years in a reputed hotel or large catering establishment.
Ø Should be specialized in South and North Indian dishes, both vegetarian and non-vegetarian dishes.
Ø Should have knowledge in preparing popular Chinese dishes and sweets.
Ø Should have Knowledge of operating various kitchen equipment and maintaining hygiene standards.
Ø Should be willing to work in shifts both straight and break shifts.