FEHW

INTERNATIONAL TRAVEL PROCESS

For all International Travel requests, the following process must be followed.

Please note that a minimum of 28 days’ notice for approval is required. Failure to do so may result in your travel being declined. No travel should be booked prior to the approval process being completed. Please provide a copy of your passport to before travelling.

This process outlines the steps that are required to gain approval for all International Travel. Please ensure each stage is completed.

Step 1

Complete INT01 - OVERSEAS TRAVEL_RESEARCH_CONFERENCE AUTHORISATION FORM at least 28 days prior to travel to allow adequate consideration of the business case. Include approximate costs and work order code. Click here to download the form: INT01 Form

Step 2

Complete INT02 – OVERSEAS WORK/TRAVEL CHECKLIST/DECLARATION. Click here to download the form: Checklist Declaration

Refer to Foreign Travel Advice

Prior approval must be obtained to claim travel and subsistence expenses which are reimbursed via payroll Travel and Subsistence Guide

Step 3

Complete the RISK ASSESSMENT by placing an x in High, Medium or Low within the Risk Profile column ensuring each Risk Area is included

Click here to download the form: Risk Assessment Profiling

Step 4

The forms completed in Steps 1-3 should be signed by your Line Manager, scanned and forwarded to Anne Hollinshead () together with a copy of your passport. If approved the forms are sent to the Dean and the International Centre for final approval. You will be notified of the outcome

Once you have received notification of approval of International Travel, please email the Finance Team who will then make the travel bookings and daily allowance claim (if applicable) for you

Step 5

Staff must register the business trip online with the University’s Insurance Broker, Arthur J. Gallagher (AJG), via their ‘TravelCert’ website or by smartphone app and do so in good time before the date of the outward journey. If you do not register your trip with the Broker, insurance cover may not be provided.

https://www.wlv.ac.uk/staff/services/finance/departmental-services/insurance--inventory/business-travel-insurance/

Policy on International Travel by Employees

University Travel Policy

FEHW INTERNATIONAL TRAVEL PROCESS - July 2016 v0.4