SUMMONS tothe Annual Parish Meeting followed by a meeting of EARBY TOWN COUNCIL to
be held on Monday 24th April 2017 at 7.30pm in The Parish Rooms, Victoria Road, EARBY
AGENDA
Annual Parish Meeting
Welcome
The Chairman, Cllr. C Tennant welcomes all to the Annual Parish Meeting.
Annual Parish Meeting
The Annual Parish Meeting is a meeting of the electorate, not a meeting of the Council.
It is an opportunity for the residents to meet with the Council and to hear about the achievements of Earby Town Council in the past year and its plans for the future.
There is plenty of opportunity for residents to ask questions during the meeting.
Cllr. Tennant closes the Annual Parish Meeting.
Meeting of Earby Town Council
1.Welcome
The Chairman,Cllr. Tennant welcomes all to the meeting.
2.Attendance, Apologies and Non Attendance
To record accept or otherwise, attendance, apologises for absence and non-attendance.
Attending Cllrs:
Apologies from Cllrs:
Absent Cllrs:
3.Declarations of Interest/s
Members are reminded of the legal requirements concerning the declaration of interests.
A Member must declare a pecuniary interest which he/she has in any item on the
agenda.
A Member with a pecuniary interest in any item may not participate in any
discussion of the matter at the meeting and must not participate in any vote taken on the
matter at the meeting.
In addition it is suggested that a Member with a pecuniary interest leave the room where the meeting is held while any discussion or voting takesplace.
4.Public discussion
Members of the public present to be offered the opportunity to address council on any relevant subject not already on the agenda.
Usual maximum time allotted 15 minutes.
Any questions for council to be sent via post or email to the clerk a week before the meeting.
5.Friday Surgery
Cllr Cocker to bring to Councils attention items of special note from the report from the Friday Surgeries.The report having previously been issued to councillors.
6.Police business
To report on issues of concern and forward selected ones to the West Craven Police Team.
a)Anti Social Behaviour
To discuss the recent increase in the above, including the “open” dealing/supply and smoking of cannabis, particularly amongst the younger members of the community and to agree what action can be taken by this council or other agencies.
7.Planning: to consider and comment on the following:
Applications
Town and Country Planning Act 1990
APPLICATION: 17/0119/HHO
PROPOSAL: Full: Erection of a pitched roof in place of existing flat roof on a two storey extension, demolition of link building and erection of a sun room, attached garage and porch.
AT: Hodge Syke House, Birch Hall Lane, Earby BB18 6JX
FOR: Mr & Mrs Tim & Lynne Smith
CONSULTATION Deadline: Please send your comments by:14th April 2017, late comments agreed.
Town and Country Planning Act 1990
APPLICATION: 17/0153/VAR
PROPOSAL: Full: Variation of condition 5 of planning permission 16/0756/REM to use timber style fencing and stone walls during construction.
AT: Land to Rear of 8 Birch Hall Lane, Earby
FOR: YLBD Ltd Shay Farm, Tosside, Skipton BD23 4SJ.C/o Bluebird Design Salterforth BB18 5SR.
CONSULTATION Deadline: Please send your comments by: 26th April 2017.
Town and Country Planning Act 1990
APPLICATION: 17/0135/FUL
PROPOSAL: Full: Conversion of barn to dwelling.
AT: Sweetpea Farm, Standridge Clough Lane, Earby BB18 6LA
FOR: Mrs Gillian Ma’har
CONSULTATION Deadline: Please send your comments by: 3rd May 2017.
Town and Country Planning Act 1990
APPLICATION: 17/0188/HHO
PROPOSAL: Full: Conversion of garage into bedroom annex and store, raise roof and insert windows and balcony.
AT: 1 Skipton Road, Earby BB18 6PX
FOR: Mrs Vicky King
CONSULTATION Deadline: Please send your comments by: 11th May 2017.
Delegated List
The latest list has been circulatedby the clerk to all councillorsvia email.
Council will discuss items pertinent to Earby and the clerk to be notified should a councillor wish to highlight a decision for such discussion.
If none the list will be deemed to be accepted.
8.Minutes
To accept and approve as an accurate representation the minutes of the previous council meetings held on Monday 27thFebruary, Monday 27thMarch 2017 & Thursday 6th April 2017.
9.Update of ongoing issues from previous minutes
Verbal update from clerk and councillors on any matters from the above.
10.Reports from meetings with other organisations
To receive for information purposes verbal or written reports from councillors or the clerk on any such meetings they have attended.
These should be notified to the clerk in advance of the agenda so that they can be listed; in the case of written reports, these should be sent to the clerk so that they can be circulated to all councillors prior to the meeting.
11.Finance
At this point in proceedings the Chairman Cllr C Tennant will present the 2016/17 financial year end spending figures for all Council Committees and those for the Capital Programmes. These will be shown as compared to budget amounts allocated and will be excluding VAT which Council reclaims at six monthly intervals in each financial year – 1st April to 31st March.
Proposed: Council to receive, discuss and approve the above to the 31st March 2017.
To consider approve or otherwise the following:-
(a)That a professional and independent risk assessorbe appointed to carry out a full reviewof all Councils current insured assets, as well those soon to be acquiredand that they be given authority to update or prepare new ones as required. That all current and any new risk assessments been transferred to the Zurich Ltd Local Councils Advisory Servicetemplates, as part of this review process. With the fee for this work been covered from within the under spend in the insurance premium provision in the 2017/18 Administration budget.
(b)To consider and accept or otherwise the proposed settlement claim arising from September 2016 flash floods which affected a large part of the Councils Parish Rooms property.
The Vice Chairman Councillor V Cocker will brief Councillors on this matter, prior to any discussion or decision, since she has been dealing with Mr James Moulson of Vericlaim UK Ltd, who have been appointed by Zurich Municipal Ltd to act as their Loss Adjuster”
(c)Bills presented for payment:
Cheque / Payee / Details / Amount £ + VAT / Budget & VATD/D / Xln business services / Telephone/Internet / 47.73 / AD 7.89
S/O / S. Cumpstey / April Payment / 100.65 / PR Nil
S/O / S. Schollick / AprilPayment / 667.93 / AD Nil
S/O / K. Thompson / April Payment / 258.50 / PT Nil
* / K Thompson / Additional Hours - Benches / 17.00 / EN Nil
D/D / Bridge Bus. Solutions / PAYE Agency – Month 01 / 20.50 / AD Nil
HMRC / PAYE - Tax & NI Month 01 / 200.86 / AD Nil
Woodland Trust / Fence & Gate - Anne’s Wood / 375.00 / EN Nil
C. Tennant – Repay / Diesel for Hayter Mower / 24.98 / PB 4.16
C. Tennant – Repay / S&J Distribution (Supplies) / 194.30 / PT 32.39
C. Tennant – Repay / Avast - Anti-Virus (2 years) / 49.99 / AD 8.33
C. Tennant – Repay / Avast – Cleanup (2 years) / 34.99 / AD 5.83
D/D / npower / Electric – Colne Rd Toilets / 35.79 / PT 1.70
QNo8360 / Asburn Heating / Radiators Front Office Floods / 1830.00 / FO 305.00
VIT13500 / Belfor UK Ltd / VAT Only Drying Out Floods / 00.00 / PR 1052.32
D/D / npower / Electric Parish Rooms Floods / 910.86 / PR 151.81
British Gas / Electric Front Offices / 92.64 / FO 4.41
Cheshire Turf Machines / Full Service of Hayter Mower / 664.98 / PB 110.84
* / Pendle BC / Repair to “Springy” Spring / 191.16 / PB 31.86
Keybury Security Ltd / 2017/18 Door Access Service / 92.14 / PR 15.36
CarrsBillington (CBAL) / 1 x 8mm Quick Link Floods / 1.00 / UV 0.17
(CBAL) / 3 x Leather Gloves Floods / 28.80 / FO 4.80
(CBAL) / 2 x H/D Hasp & Staples / 16.08 / FO 2.68
(CBAL) / Total Payment = £45.88
* / Robertshaws – Sough / New Clutch Cable, Mower CR / 29.74 / AL 4.96
M. Horsfield - Repay / Key Safe – 40 Keys & Tags / 33.59 / PR 5.60
* / Gledstone Gardens / 52 x Planters - 2017 Season / 1,591.20 / EN 265.20
* / Youcad Ltd / Plan Drawings - New Stores / 480.00 / CP 80.00
* / Robert Chapman / New Doorway – Front Office / 551.00 / FO Floods Nil
* / Brough Biomass / 5t Bulk Blown Wood Pellets / 1284.00 / PR 214.00
12.Youth Hostel
Standing Item:
Councillor D Haigh will update Council on progress made with the new lease which is been prepared for Council by Hall – Birtles, solicitors of Leyburn & Hawes.
13.Correspondence
To receive for information purposes items received since the last meeting that have not already been dealt with by the clerk or appear on the agenda.
These are to be found on the “press desk” and are listed below.
- Pendleside Hospice – Upcoming Events 2017.
- G Whitehead – Invitation to visit new CCTV Hub Tuesday 9th May 5pm – 7pm (3xCllrs).
- Earby Cricket Club – Match Ball Sponsorship request for the 2017 season.
- HAGS – Play, Sport & Fitness Equipment Sales Brochure.
- Pendle BC – Transfer of Bus Shelter Documents (To sign & return only)
The next meeting will be held on Monday 22nd May2017 at 7.30pm in the Parish Rooms and will be the Annual Meeting of Council.
DATED: 18th April 2017Chairman: C.P. Tennant
C.P Tennant
1