GENESIS HOUSING ASSOCIATION

Summary Minutes of Board Meeting – Tuesday 22 March 2016 at 16h00

Atelier House, 64 Pratt Street, London NW1 0DL

ATTENDEES
Board Members
Charles Gurassa / CG / Independent, Non-Executive Chair / Present
Imani Douglas–Walker / IDW / Independent, Non-Executive Member / Present
Stephen East / SE / Independent, Non-Executive Member / Present
Elizabeth Froude / EF / Executive Director - Resources / Present
Neil Hadden / NH / Chief Executive / Present
Bruce Mew / BM / Independent, Non-Executive Member / Present
Colette O’Shea / COS / Independent, Non-Executive Member / Present
David Turner / DT / Independent, Non-Executive Member / Present
Eugenie Turton / ET / Independent, Non-Executive Member / Present
Other Attendees
John Carleton / JC / Executive Director - M&P / Present (non-merger items)
Laurice Ponting / LP / Executive Director - Communities / Present (non-merger items)
Hilary Milne / HM / Director of Governance & Compliance (minutes – merger) / Present
Daniel Sabel / DS / Interim Deputy Company Secretary (minutes – non-merger) / Present (Other Business session only)
STANDING ITEMS
1110 / Welcome & Apologies for Absence / ACTION
1110.1 / No apologies were received, although CG advised that DT would be late arriving.
1111 / Declarations of Interest
1111.1 / No new interests were declared by Members.
1112 / Minutes of the Previous Meeting
1112.1 / The Board approved the minutes of the meeting held on 24 November 2015.
The Chair signed the minutes as a true and accurate record of the business conducted.
1113 / Outstanding Actions Report
1113.1 / The Board noted progress made to date towards completion of outstanding actions.
1114 / Chairman’s Report
1114.1 / CG updated the Members on matters that had arisen and key events attended in the period since the last meeting.
1114.2 / The Board NOTED the contents of the report.
1115 / Chief Executive’s Report
1115.1 / NH updated the Members on activities and issues he had been involved in since the last meeting.
1115.2 / The Board NOTED the contents of the report.
1116 / Merger Progress
1116.1 / The Board discussed issues raised by the potential merger with TVHA.
1120 / Health & Safety
1120.1 / HM presented the report noting progress to date and future plans.
1120.7 / The Board NOTED the progress update.
1121 / Executive Director of Resources’ Report
1121.1 / EF introduced her report.
1121.5 / The Board:
a)CONFIRMED the use of gift aid for 2016/17;
b)NOTED the final position regarding the LINQ property disposals;
c)APPROVED the updated Aviva funding conditions;
d)NOTED the updated business priorities and Scorecard for 2016/17; and
e)NOTED the other areas of update regarding activities in the month within Resources.
1122 / Company Secretary’s Report
1122.7 / The Board:
a)NOTED the contents of the report; and
b)APPROVED the Risk Management Strategy and Risk Appetite Statement.
1123 / Executive Director of Markets & PortfolioReport
1123.1 / JC introduced his report.
1123.4 / The Board NOTED the contents of the report.
1124 / Executive Director of Communities’ Report
1124.1 / LP introduced her report.
1124.3 / The Board NOTED the contents of the report.
1125 / 2016/17 Budget
1125.1 / EF presented the draft budget 2015/16 for approval.
1125.5 / The Board APPROVED the 2016/17 Budget.
1126 / Section 106 Investment
1126.4 / The BoardAPPROVED the proposal
1127 / Brent House
1127.1 / This item was withdrawn from the agenda.
1128 / Safeguarding Strategy
1128.1 / The Board APPROVED the Safeguarding Strategy.
1129 / Governance Framework and Scheme of Delegations
1129.1 / HM presented a report which proposed changes to the GHA Governance Structure and Scheme of Delegations Handbook.
1129.4 / The Board:
a)APPROVED the proposed ammendments to the Governance Structure and Scheme of Delegations Handbook with the exception of section 5.2 (Scheme of delegation: Land Purchase and Capital Building Projects) with effect from 1 April 2016; and
b)AGREED toask the Assets Committee to make a recommendation to the Board as to whether the current approved purchase levels with regard to total scheme cost and cost of land (paragraphs 2.2 and 2.3 of Section 5.2) are sufficient or whether these need increasing.
1130 / Assurance framework report, for HCA compliance sign-off
1130.1 / The Board APPROVED the report on Genesis’ compliance with the HCA’s Governance and Financial Viability standard.
ITEMS FOR INFORMATION
1131 / AOB
1131.1 / No matters were raised.
1132 / Date of Next Meeting
1132.2 / The next meeting was scheduled for 16h00, 17 May 2016.
1132.3 / The meeting closed at 18.00 hrs.