Instructions to Vendors

APPLICATION FOR VENDOR EMPANELMENT

FOR

LPG GAS STOVES

INSTRUCTIONS TO VENDORS

1.  Vendors are requested to carefully study all the terms and conditions of the empanelment offer before filling up the form. In case of doubt written clarifications should be obtained but this shall not be a justification for late submissions of the bid or request for extension of due date. Offers should strictly be in accordance with the specified terms and conditions and specifications.

2.  Before filling the Annexure–II, vendors are advised to read the details in each column and accordingly provide correct, complete and precise information in the designated column or space provided therein. In case the space provided is insufficient and additional space is required, a separate sheet may be attached.

3.  Please fill the forms neatly, clearly in Block Capital Letters.

4.  Wherever block options are given and vendor to choose the option, please put tick (√) mark in the box most appropriate to the vendor. If more than one Box is found to be appropriate to the Vendor, then the Vendor may tick (√) all such boxes under each head. Ensure that selections are not contrary.

5.  Do not leave any column blank. If the particular item is not pertaining to the Vendor, please write “Not applicable” or “NA”.

6.  Incomplete, partially complete, not clearly filled forms or forms giving incorrect information are liable for rejection without any consideration.

7.  Submission of Application does not automatically guarantee Empanelment, BPCL also does not take any responsibility for loss of any form in transit, mail etc. No queries on phone or otherwise shall be entertained regarding status of the Empanelment offer. In case BPCL needs any further information from Vendor, the same will be communicated to the Vendor.

8.  BPCL reserves the right to call for additional information or / and check, verify the information provided and statements made in the application. BPCL also reserves the right to inspect the premises / facilities to confirm the manufacturing / delivery / storage / quality control capabilities mentioned in the Application.

9.  BPCL reserves the right to reject any or all applications without assigning any reason whatsoever. BPCL’s decision shall be final on all matters.

10.  All the enclosed documents along with the covering letter will form part of the application.

11.  Vendors shall return the completed sets duly signed and stamped at the bottom of each page in token of having read, understood and accepted the conditions.

12.  All entries in the documents shall be written in permanent ink or typewritten and there shall be no cutting / correction or over writing. Corrections if any should be attested under the full signature of the Vendor.

13.  When person signing the documents is not the sole proprietor or Partner, or Director of the firm, original Power of Attorney or a notary certified copy thereof authorizing such person to act and sign on behalf of the Vendor shall also be enclosed with the application form.

14.  It shall be understood that every endeavor has been made to avoid errors which can materially affect the basis of empanelment and the successful Vendor shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

15.  Vendors shall submit their offers without any deviations or counter conditions or subjective conditions. Offers received with deviations / counter conditions / subjective conditions shall be liable to be rejected and no further correspondence on this issue by the Vendor shall be entertained.

Vendor’s signature on the documents is considered as total acceptance of the terms & conditions and hence “acceptance” need not be mentioned on each page of the application.

16.  Acceptance Of the Offer By the Corporation :

a.  Any terms and conditions attached / printed overleaf of the Vendor’s offer will not be binding on BPCL.

b.  The Corporation reserves the right to reject any and / or every application without assigning any reason whatsoever and / or empanel one or more Vendors and / or carry out negotiations with any Vendor in the manner considered appropriate by the Corporation. Corporation also reserves the right to reject any Un-workable offer received by them.

c.  Vendors may have to attend the concerned office of the Corporation for discussions / clarifications if required at their own cost, in respect of their application without any commitment from the Corporation.

17.  Applications submitted after the due date and those not in the format or not in conformity with the prescribed terms and conditions or specifications shall be summarily rejected and no further correspondence / enquiries shall be entertained on the issue. The Corporation shall take no responsibility for documents received late due to postal delay and no claims on this account shall be entertained.

18.  All empanelment documents shall be submitted in sealed covers, boldly super scribed on the outer cover with closing date / time and sent by Registered Post / Courier so as to reach at the below mentioned address or drop in the Application box kept in Beyond LPG Section, Bharat Bhavan III, Ground Floor before the closing due date / time.

19.  General:

• No unsolicited correspondence will be entertained while the empanelment is under finalization.

• The terms “BPCL” “The Corporation” and “The Company” in the appropriate context means Bharat Petroleum Corporation Limited, the Company registered under Company’s Act 1956 and includes its successors and assignees.

• The terms “BIS” in the appropriate context means Bureau of Indian Standards.

• The term “IS” in the appropriate context means Indian Standards.

• The term “OITC” in the appropriate context means Oil Industry Technical Committee.

• The term “OMC” in the appropriate context means Oil Marketing Companies viz. M/s .Indian Oil Corporation Limited, M/s. Hindustan Petroleum Corporation Limited and M/s .Bharat Petroleum Corporation Limited.

• The term “CPSU” in the appropriate context means Central Public Sector Undertaking.

• The term “PSE” in appropriate context means Public Sector Enterprise.

ANNEXURE I

TERMS AND CONDITIONS FOR EMPANELMENT FOR SUPPLY OF LPG STOVES.

1.  The LPG stoves are to be manufactured in strict conformity with IS-4246 Latest. The design drawings duly approved by BIS, material specifications and thermal efficiency parameters are to be furnished along with the Application Form.

2.  The standard models would be allowed as per technical specifications below:

Sr.No. / Package / Economy / Premium / Standard / Standard
1. / Model Names (By manufacturers) / MODEL 1 / MODEL 1 – OVAL / MODEL 1 – OVAL / MODEL 1 – OVAL
2. / PACKING (corrugated box) / 7-in-1 / 5-in-1 / 4-in-1 / 2-in-1
3. / No.of Burners / 2 / 2 / 3 / 4
4. / Standard Body Size by vendors. / 625 mm x 300 mm x 60 mm / 650 mm x 330 mm x 50 mm / 765 mm x 350 mm x 50 mm / 505 mm x 520 mm x 50 mm
5. / Stove Body Thickness (SS) / 0.6 mm / 0.6 mm / 0.7 mm / 0.7 mm
6. / Pan Support - MS / Powder Coated (260 gm) / Powder Coated (260 gm) / Powder Coated (390 gm) / Powder Coated (520 gm)
7. / Gas Pipe / 16 guage MS pipe / 16 guage MS pipe / 16 guage MS pipe / 16 gauge MS pipe
8. / Gas Cock / Brass (minimum 80 gms) / Brass (minimum 80 gms) / Brass (minimum 80 gms) / Brass (minimum 80 gms)
9. / Mixing Tube - ALUMINIUM / Big – 140 gms & small 120 gms / Big – 140 gms & small 120 gms / Big – 160 gms & small 140 gms / Big – 160 gms & small 140 gms
10. / Burner Top (Brass) / Big – 150 gms / 130 gms / Big – 150 gms / 130 gms / Big – 150 gms / 130 gms / Big – 150 gms / 130 gms
11. / Leg Bush (Rubber) / 40 mm high / 40 mm high / 40 mm high / 40 mm high
12. / Gas Knob / Bakelite / Bakelite / Bakelite / Bakelite
13. / DIP (TRAY) SS / NO / SS / SS / SS
14. / Thermal Efficiency / 68% & above / 68% & above / 68% & above / 68% & above

3.  In addition to the above, manufacturers would be allowed to include one / two additional models of their choice for each of the categories of hotplates (i.e. 2 burners, 3 burners & 4 burners), the minimum specifications for which will be as under :

• Stainless Steel Stove body Guage – not less than 0.7 mm
• Brass top burners – Big Burner not less than 150 gms and small burner not less than 130 gms.
• Gas Cock (valve) – not less than 80 gms each.
• Aluminium mixing tube – Big not less than 120 gms & small not less than 110 gms.
• All other specifications as per BIS standards IS – 4246 latest.
• Thermal Efficiency – 68% and above.

4.  It is obligatory on the part of successful Vendor to ensure BIS Licence No., Batch No. and other mandatory details as per BIS requirement are mentioned on the Gas stoves.

5.  After initial review of the application submitted by the Vendor, technical team from BPCL shall be inspecting the facilities of the vendor. If BPCL finds it necessary, a 3rd party inspection can be taken up for sample of hotplates.

6.  BPCL reserves the right to empanel the LPG Stove manufacturers for a particular model of LPG Stoves as decided by them. No correspondence in this regard will be entertained.

7.  Delivery of goods is to be made at the premises of Bharatgas distributors situated at various locations in different states in India.

8.  Corporation reserves the right to cancel the empanelment of a manufacturer before the expiry of the contract in case it is established that the LPG Stove manufacturer has been indulging in malpractices / manufacturing and supplying of LPG Stoves not meeting the BIS specifications or violating the agreed terms and conditions or such other grounds considered by the Corporation to be in contravention of the terms and conditions of the empanelment offer.

ANNEXURE II

DETAILS OF THE MANUFACTURER

1. Name of the Firm / Company :

2. Full Postal Address with Pin Code :

Office :

Factory :

Tel No. (Office) :

(Factory) :

Fax No. Office) :

(Factory) :

MARKET STANDING & FINANCIAL CAPABILITY

3. Constitution of the firm :

a. Sole Proprietor :

b. Partnership–Registered before the

Registrar of firms :

Unregistered

c.  Pvt. Ltd. Co

d.  Public Ltd. Co.

e.  Joint Sector

f.  State Government Undertaking

g.  Central Government Undertaking

h.  Co-operative Society

Certified copy of Partnership Deed / Memorandum of Articles of Association to be enclosed.

4.  Name & Address of the Proprietor / Partners /

Directors with % of share holding as per format

Below:

4a. Details of Proprietor / Partners / Directors in the Format below. Additional sheet may be attached if needed.

Sr.No. / Name & Position held in Organisation / Address & Phone No. / Experience (No. of years)
1.
2.

4b. Whether any collaboration (Either Financial or Technical with foreign or indigenous firm. Yes / No.

If Yes, give particulars of the Collaborator as per the following.

Sr.No. / Name of the firm / Address, Tel. No, Fax No. Mobile No. & Contact Person / Details of Collaboration

5. Date & Year of Establishment / Registration :

(Certified copy of the registration, Certificate

issued by Registrar of Firms / Companies

to be enclosed)

6.  Registration / Licence No.

Date & Validity

a. Under Companies Act :

b. Under Partnership Act :

c. NSIC :

d. DGTD :

e. ISI / BIS :

f. ISO :

g. DGS & D :

h. Central Excise Dept. :

i. State Sales Tax :

ii. Central Sales Tax :

iii. Sales Tax Exemption status :

i. EPF / ESIC (for contract labour) :

Copies of registration certificates for all above to be enclosed.

7. Capital Investment (` in crores) :

8. Income Tax Clearance Certificate (ITCC) : Year ITCC Date

No. and Date for the last 3 years No.

(07/08, 08/09 & 09/10)

Xerox copies of ITCCs and audited P & L a/c for the last 3 years to be enclosed.

9. a. Name of Bankers & Full address :

b. Whether the unit has gone to BIFR :

(If yes, provide details)

In case of 9a and 9b, please also attach payment of challans for the last one financial year.

10.  Bankers’ Certificate indicating Credit

Worthiness (in value of the firm to be

Enclosed in a separate sealed cover :

11. Annual Turnover in the last 3 years along :

with audited Balance Sheet

2007-2008

2008-2009

2009-2010

INFRASTRUCTURE FACILITIES & ORGANISATIONAL SET UP

12. Range of products :

(Technical specifications for each model to be provided as per format given in para 2 of Annexure I. You may attach extra sheet if required)

12a. Brand Name of product :

(Brand registration certificate to be attached)

13. Production Capacity of LPG Stoves :

14. Year of commencement of LPG stove :

Production and year wise details

15. Weekly off of the unit :

16. No. of persons employed : Office Factory

Skilled