ROGIET COMMUNITY COUNCIL
11 Cwrt Morgan, Caerwent, Caldicot, Mons. NP26 5QZ. Tel: 01291 422089
Minutes of the Meeting of the Community Council held on Monday 9th January 2017 which commenced at 6.45.pm.in the Village Sports Hall.
Public Forum
Nicola Edwards attended to promote tourism within Monmouthshire on behalf of MCC in particular Chepstow Tourist Office. Funding is now a major source for concern due to a budget cut of £144,000. Down from £162,000 to £18,000 for 2016 – 2018. This has impacted greatly on the service they are now able to deliver
Whilst Chepstow Town Council are contributing £5,000. They are looking for support from a wider area and as such are approaching all the surrounding Community Councils to participate.
The Chepstow Office is looking for support to develop the centre to provide an Online Shop to include Booking Ticket Office a café and a Coach Tourism project. To operate a service of this kind would cost £65,000. A Destination Survey has been carried out and the outcome is awaited. .
Tourism generates 187 million in Monmouthshire with increasing high quality events being staged. Opportunities within the scheme could benefit Rogiet with the development of Severn Tunnel Junction and associated projects. Should RCC wish to seek further information it could be arranged.
Tracey Thomas from MCC had requested to attend to share with the community council some work MCC are currently exploring to identify potential options available to the authority, to find ways of reducing costs without service cuts or changes and create sustainability and growth. She stated the visit was very much a listening procedure at this stage. She provided details giving the rational/services in scope/vision for new delivery model/range of options (four principle options identified) and the timescale for implementation. Five year plan to set up the scheme. The project was very much one of collaboration. Further information would become available Lines of communication would be Tracey herself. Following the May elections the new administration would be consulted immediately.
09/2932 Present
Chairman - Cllr R Stallard
Vice Chairman - Cllr J Douglas
Community Councillors- S Evans, Mrs L Guppy & Mrs S Oliver Holland
Maria Edwards - MCC Tourism
Tracey Thomas - MCC Enterprise
Fiona Weaver - Resident
Clerk - Mrs M Williams
09/2933 Apologies
N/A
09/2934 Declarations of Interest
Cllr J Douglas - Caretaker
Cllr Mrs S Oliver Holland - MYS
09/ 2935 Chairman’s Address
Wished everyone a happy new year and hoped 2017 would be another successful year and that the community council could build on the growing community spirit.
09/2936 Minutes
It was resolved that the Chairman be authorised to sign the minutes of the monthly meeting held
on 12th December 2016 as a true and correct record of the meeting.
09/2937 Financial Matters and Schedule of Accounts
The Schedule of Accounts and Financial Matters dated 9th January 2017 were approved and signed by the Chairman.
Members received and approved the report of the meeting held by the Working Party on Monday 22nd November 2016, and noted the contents contained therein.
It was resolved that the Chairman be authorised to sign the minutes of the Precept Meeting held
On 6th December 2016, as a true and correct record of the meeting.
Draft Precept for 2017/2018 was reviewed and approved. Clerk to complete Precept Claim documentation.
Third quarterly accounts (October/December 2016) were duly approved.
STNP FC Email rec’d promising payment of £125.00 to cover balance of fees for September/October and November and December..
09/2938 To receive Action/Progress Report
Matters on-going
Future Maintenance of WWI Memorial
Arrangements in hand to set up a garden working party with Mencap, Chepstow in the New Year
Register of Interests
To be addressed in the New Year.
.
MCC Dog Fouling Initiative
Initiative on going. Regular updates from MCC Next meeting Thursday 26th January 2.30pm County Hall, Usk
Pedestrian access still available to the Countryside Park, therefore dog bins to remain in place. It should be noted that one bin post has been damaged during work on the new road bridge, to be reported to Sue Parkinson
Traffic Issues on Station Road/School Crossing
Situation on-going and to be re-visited in the New Year.
Still major issues on Barn Owl Road and Martin Way
Co-option onto R CC
Matter for consideration in the light of the forthcoming elections in May.
Over-use of open green space adjoining old school building development.
Unsatisfactory response rec’d from MCC – To be re-visited in the New Year
Situation has worsened and it was noted that the fence has been extended
Planning Issues
(Sabrina, Station Road) under investigation by MCC Matter on-going –to be chase in New Year
Notification rec’d from MCC – that in future no hard copies regarding planning issues will be made
available from MCC, notification of applications will be made by email but councils must refer to
website for details.
M4 Relief Road
Matter being progressed Public Local Inquiry will now be held on 28 February 2017 at the Lysaght
Institute, Orb Drive, Newport starting at 10.00.am. Prompt. A pre-Inquiry Meeting will be held on Friday 27th January 2017 at 10.am at Lysaght Institute.
Street Lighting
MCC contacted. Matter referred to Mr. Roger Joy, Street Lighting Engineer, for his attention and
response. Waiting up-date – no further information rec’d to-date. “Fix my Street Light” link in New
Year.
VSH/ Playing Fields Issues
STNP FC
Documentation required from FC with regard to their Public Liability Insurance and H & S Policy relating to the dugouts and barriers. Need for clarification (issue on-going) Situation to be addressed in New Year.
MUGA
Resident informed of the funding arrangements, he promised to order the materials and progress the work. He also suggested YC become involved to encourage ownership of the work being done. In the past YC had proposed a Graffiti project, they have been reminded several times, matter on-going. Further contact to be made. Need to progress matter in New Year
VHS Inventory & Streamlining of Council Store Room
Matter in abeyance, needs to be progressed when time allows.
Little Tigers Day Care
Little Tigers now up and running, few teething problems (clarification needed on cleaning)
Further problems with the boilers experienced last week. Matter reported and dealt with.
Awaiting further quote on windows.
MCC carried out a full inspection of the whole system. Matter now under discussion
Clerk liaising with LT to formalize arrangements, and drawing up a Formal
Agreement / Partnership - On-going
Playing Fields Car Park
Email rec’d from RH of MCC matters progressing but formalities have to be completed before charges can be implemented. Charges to commence asap. Will keep us informed. No further up-date
Any County Council issues
Request to be up-dated on MCC issues
Bridge to be taken down over Christmas period
Business rates debate in Assembly
Bus parking not being coordinated = 18mths
Police Report
Report covering the period 4th November – 5th December had been circulated to all members.
09/2939 Correspondence
Persona Associates - M4 Motorway Scheme
Welsh Government - M4 Motorway Scheme
“ “ - Statement by Government
Tracey Thomas MCC - Request meeting with CC’s & TC’s
MCC - Collection & recycling over holidays
MCC - Planning Dept – paperless arr
SLCC - 2017 Conference
Clerks & Councils Direct Mag
SYNOPSIS OF EMAILS Rec’d
MCC Press releases / Circulars/ Planning / Road Works / Closures etc. / General Information etc. Agendas / Minutes
One Voice Wales – information updates / training / general information / area committees
Misc information and circulars
NB All emails rec’d on the system for the period 13/12/2016 - 09/01/2017 circulated
09ours/2940 Planning Applications/Permission
None received
09/2941 Confirm Date of next Meeting
It was confirmed that the next monthly meeting of the Community Council would take place on Monday 13h February 2017 to commence at 6.45pm. Meeting closed at 9.35.p.m.
Signed: ______
Dated: ______
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