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Executive Committee

Meeting Minutes1

September 5, 2001

EXECUTIVE COMMITTEE MINUTES

Wednesday, September 5, 2001

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
D. Thiele, Vice-Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:

Councillor M. Phair.*

R. Garvey, Acting City Manager.

A. Sinclair, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the September 5, 2001 meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the August 22, 2001 Executive Committee meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R.Noce:

That items D.2.a., E.1.a., E.2.b., E.2.c., E.4.b. C, E.4.f., E.4.h. C, and the in private item E.2.e., be exempted for debate; and

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Properties Under-Assessed by More than 10% (L. Langley).

That the revised due date of November 21, 2001 be approved. / Planning & Dev.
Due: Nov. 21, 2001

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CJune 30, 2001 Projected Year-end Operating Results.

That the Executive Committee recommend to City Council:

That the August 14 , 2001 Corporate Services Department report be received for information.

E.2.d.Ratification of Memorandum of Agreement with the Association of Civic Employees.

  1. That this report remain In Private as it pertains to collective bargaining as per S.24(1)(c) Freedom of Information and protection of Privacy Act.
  2. That the Executive Committee ratify the recommended settlement between the City of Edmonton and the Association of Civic Employees.
  3. During the term of the Collective Agreement, those persons who have been authorized to bargain are authorized to enter into and execute ancillary agreements regarding clarification and interpretation of the collective agreement and minor modifications to contractual provisions which do not have substantial financial impacts.
/ Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CLetter Dated July 25, 2001 from Leo Hradoway Re: Tax Roll Account No. 7539604 .

That the Executive Committee recommend to City Council:

That the request for a rebate of a portion of the 1997 and 1998 taxes be denied.

E.4.c.CNotice of Intention to Designate the Canadian Consolidated Rubber Company Building located at 10249 – 104 Street as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

1.That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the July 3, 2001 Planning and Development Department report) to the owner of the property occupied by the Canadian Consolidated Rubber Company Building, located at 10249 - 104 Street in accordance with Section 22 of the Historical Resources Act.

2.That the General Manager of the Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Canadian Consolidated Rubber Company Building.

3.That funding of $199,000 for this project be provided from the Heritage Reserve Fund over a three year period commencing in 2002.

E.4.d.CNotice of Intention to Designate the Birks Building located at 10113 – 104 Street as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the June 7, 2001 Planning and Development Department report) to the owner of the property occupied by Birks Building, located at 10113-104 Street in accordance with Section 22 of the Historical Resources Act.
  1. That the General Manager of Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Birks Building.
  2. That funding of $300,000 for this project be provided from the Heritage Reserve Fund and paid over a three year period commencing in 2002.

E.4.e.CNotice of Intention to Designate the H. V. Shaw Building located at 10229 – 105 Street as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

1.That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the June 27, 2001 Planning and Development Department report) to the owner of the property occupied by H. V. Shaw Building, located at 10229 - 105 Street in accordance with Section 22 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be thereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate H.V.Shaw Building.

3.That funding of $158,500 for this project be provided from the Heritage Reserve Fund over a three year period commencing in 2002

E.4.g.CRequest to Establish a Business Revitalization Zone (“BRZ”) within the area of 34 Avenue from 91 Street to 103 Street. 

That the Executive Committee recommend to City Council:

That the August 14, 2001 Planning and Development Department report be received for information.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R.Noce:

That the Executive Committee hear from the following delegation:

E.4.f. Recommendation from the Names Advisory Committee.

J. Wacko, Urban Land Stantec Consulting Ltd.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Naming of Tarna Lake (A. Bolstad).

“It has just been brought to my attention that Council’s Executive Committee adopted “Tarna Lake” as the official name of the water body that has been historically known as Poplar Lake in Northeast Edmonton. Executive Committee apparently made this decision in 1983, when it was busily naming Lake District neighbourhoods and landmarks after various places in Europe. In doing so, it effectively ignored 100 years of local history, where the name Poplar Lake was used for this water body and a nearby cemetery.
I would appreciate it if the Names Advisory Committee, in consultation with affected stakeholders such as Genstar Land Development, would have another look at this matter and report back to Executive Committee with its recommendation. / Planning & Dev.
Due: Oct. 31, 2001
D.1.a. cont’d
Planning & Dev.
Due: Oct. 31, 2001

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Financial Services for Community Leagues (A. Bolstad). 

R. Garvey, Acting City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

That the August 14, 2001 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Quasi-Judicial Tribunals 2002 Recruitment. 

D.H. Edey, City Clerk, answered the Committee’s questions.

MOVED D. Thiele:

1.That the testing criteria set out in Attachment 4 of the August 28, 2001 Office of the City Manager (City Clerk’s Office) report, be approved;
2.That only the applicants selected by Executive Committee for interviewing be tested under Council Policy C478;
3.That Executive Committee indicate, when selecting applicants for interviewing, whether or not Board Administrations should check references for those applicants; and
4.That the results of the testing and the reference checks be made available to Executive Committee at the time that applicants are interviewed. / City Manager
Due: To be
determined
E.1.a. cont’d
City Manager
Due: To be
determined

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.City’s Storage Data System. 

R. Garvey, Acting City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

That the August 16, 2001 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2.c.Sole Source Request for Microsoft Software Licensing and Maintenance 2001 – 2004. 

R. Garvey, Acting City Manager, answered the Committee’s questions.

Councillor M. Phair entered the meeting.

MOVED A. Bolstad:

1.That Administration enter into a sole source contract for three years with Microsoft Canada for the licensing and ongoing maintenance of Microsoft software, in the amount not to exceed $4.5 million.
2.That CompCanada Atlas be selected as the Value Added Reseller for the supply of Microsoft Products. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.h.CFringe Theatre Request for Financial Support.

R. Garvey, Acting City Manager, made a presentation.

R. Garvey, Acting City Manager; and W.D. Burn, General Manager, and R. Larson, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

That City Council consider a $2 million funding request from Fringe Theatre Adventures for redevelopment of its theatre, contingent on matching funds from the other two levels of government.

LOST

FOR THE MOTION: B. Smith.

OPPOSED:A. Bolstad, R. Noce, D. Thiele.

MOVED A. Bolstad:

That the August 14, 2001 Asset Management and Public Works/Corporate Services Department report be referred back to the Administration to discuss with Fringe Theatre Adventures to clarify the redevelopment plan and report back to the Executive Committee. / Asset Mgmt. & Public Works
Corporate Svcs.
Due: To be
determined

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.b.CStrategy on Funding Sources for the Heritage Reserve Fund. 

MOVED B. Smith:

That the Executive Committee recommend to City Council:

  1. That the annual base funding for the Heritage Reserve Fund be increased by $416,000 starting in 2001.
  2. That the Planning and Development Operating Budget Revenues for development and building permits be increased by $416,000.
  3. That payment to designated historic resources will, in the future, be spread over three (3) years.
  4. That Mayor Smith write a letter to the Minister of Community Development for matching funds for the City of Edmonton’s Historic Resource Management Program to protect Edmonton’s historic resources.
  5. That Mayor Smith write a letter to the Minister of Canadian Heritage requesting additional funds or tax incentives for the City of Edmonton’s Historic Resource Management Program to protect Edmonton’s historic resources.

L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.f.Recommendation from the Names Advisory Committee. 

J. Wacko made a presentation and answered the Committee’s questions.

M. Lawrence, Planning and Development Department, answered the Committee’s questions.

MOVED A. Bolstad:

1.That three roads located in the Donsdale Neighbourhood be named as “Drysdale Run”, “Downey Way”, and “Decker Way”.
  1. That a cul-de-sac located in the Blackmud Creek Neighbourhood be named “Brennan Court”.
  2. That two roads located in the Blackmud Creek Neighbourhood be named “Blackmore Way” and “Bailey Way”.
  3. That a cul-de-sac located in the Terwillegar Towne Neighbourhood be numbered.
  4. That the Names Advisory Committee reconsider the use of the Telford name in light of the name being recognized by the City of Leduc and report back with recommendations for the two roads referred to in the Terwillegar Towne Neighbourhood.
  5. That two roads located in the Glastonbury Neighbourhood be named “Goodspeed Lane” and “George Close”.
  6. That one road located in the Rutherford Neighbourhood be named and the remaining roads be numbered.
/ Planning and Dev.
Due: Oct. 31, 2001

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

MOVED R. Noce:

That the Executive Committee meet in private.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Executive Committee met in private at 11:17 a.m.

MOVED R. Noce:

That the Executive Committee meet in public.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Executive Committee met in public at 11:32 p.m.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.e.Labour Relations Update – Pension Dispute Update.

MOVED R. Noce:

  1. That this report remain In Private as it pertains to an employee relations matter as per Section 24 (1)(c) of the Freedom of information and Protection of Privacy Act.
  2. That the Executive Committee approve the recommendation as set out in Attachment 1 of the August 16, 2001 Corporate Services Department report.
/ Corporate Svcs.
Due: Oct. 31, 2001

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

  1. ADJOURNMENT

The meeting adjourned at 3:32 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1

September 5, 2001