MinutesBoard of Public WorksSeptember 20, 2017
Present: Robert P. Kennedy, Kumar Menon, Mike Avila, and Lyndsey Richards. DeWayne Nodine, Angela Erpelding, Amber Diaz, James Woodruff, Nick Jarrell, Doug Robertson, Russell Garriott, Eric Steinman, Megan Flohr, Michelle Nelson, Ron Sheppard, Mike Kiester, Ezra Broman, Chris Ravenscroft, Patrick Zaharako, Kira Blacketor, Seth Weinglass.
1. / Approval of Board of Public Works Minutes for the week of September 13, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
2. RECEIVE BIDS: Resolution #76376, Water Pollution Control Plant 3 Junction Vent.
Bidder / AmountOttenweller Contracting / $76,413.00
Engineer's Estimate / $90,000.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
3. RECEIVE BIDS: Resolution #0153A, Till Road Improvements.
Bidder / AmountBunn, Inc. / $445,175.00
Primco, Inc. / $584,372.24
R.L. McCoy / $631,556.00
Engineer's Estimate / $314,900.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
4. RECEIVE BIDS: Resolution #0223S, 4800 Old Mill Road Sidewalk Improvements.
Bidder / AmountBomack Construction / $23,660.00
Co-State Construction
Hipskind Concrete
Key Concrete
Malott Contracting / $19,775.58
Smitty’s Concrete Services / $26,785.00
Engineer's Estimate / $20,460.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
5. RECEIVE BIDS: Resolution #12417, Maysville Road Widening.
Bidder / AmountBercot, Inc.
Brooks Construction / $5,563,319.00
Bunn, Inc
City Lights & Signals
E & B Paving / $5,586,239.08
Fox Contractors
Michiana Contracting
Primco, Inc. / $5,991,442.11
Shambaugh & Son
Wayne Asphalt
Engineer's Estimate / $5,707,521.00
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
6. / Improvement Resolution: #0198S, 4001-4011 South Wayne Avenue Curb & Sidewalk Improvements.Discussion by Ezra Broman.
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
7. / Improvement Resolution: #104-9-20-17-1, Approval of Tax Sale Agency Agreement.Discussion by Seth Weinglass.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
8. / Approval of Joint Funding Agreement between the City of Fort Wayne and U.S. S Geological Survey, United States Department of the Interior for operation and maintenance of a streamgage on the St. Mary's River at Rockford, Ohio. Compensation for services performed shall be $11,120.00.Discussion by Patrick Zaharako.
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
9. / Approval of Joint Funding Agreement between the City of Fort Wayne and the U.S. Geological Survey, United States Department of the Interior for operation and maintenance of five streatmgages near the Fort Wayne area located on the St. Joseph River, Junk Ditch, St. Mary's River, Maumee River, and Cedar Creek near Cedarville, IN. Compensation for services performed shall be $40,900.00.Discussion by Patrick Zaharako.
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
10. / Approval of Agreement between the City of Fort Wayne and Greater Fort Wayne, Inc. for Economic Development Support Services. Compensation for services performed shall not exceed $50,000.00.Discussion by Patrick Zaharako.
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
11. / Approval of Shared Utility Duct Bank Agreement between the City of Fort Wayne, Frontier North Inc., Comcast and Zayo Group for Work Order #12417, Maysville Road Utility Duct System.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
12. / Approval of Sanitary Sewer Contract #2017-S-0282, Summer Wind Section II between the City of Fort Wayne and S.W. Development to construct a local sanitary sewer system. This project is privately funded and located inside the City.Discussion by DeWayne Nodine.
RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
13. / Approval of Subdivision Plat for Secondary Plat of Crystal Bay at Cherry Hill. The plat consists of 18 lots and is located in St. Joseph Township, Section 14.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
14. / Approval of Change Order #1 & Final between the City of Fort Wayne and Primco, Inc. for Resolution #0102C, North Clinton Street Pavement Rehabilitation Phase II, decreasing the original contract price by $52,244.66. Including this Change Order the final contract price will be $2,315,273.26.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
15. / Recommendation from Transportation Engineering to award Resolution #0157U, Public Sidewalk Curb Ramp Package to Key Concrete in the amount of $309,224.00.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
16. / Recommendation from Transportation Engineering to award Resolution #0204S, 2017 Miscellaneous Construction Package South to Key Concrete in the amount of $295,850.00.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
17. / Recommendation from Transportation Engineering to award Resolution #0218S, Forest Ridge Sidewalk Connection to MS Concrete in the amount of $41,201.00.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
18. / Approval of Construction Contract for Resolution #0010R, Greenway-Pufferbelly Trail from Fourth Street to State Boulevardbetween the City of Fort Wayne and Crosby Excavating in the amount of $602,651.50.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
19. / Approval of Construction Contract for Resolution #0154A, Getz Road and Constitution Drive Intersection Improvementsbetween the City of Fort Wayne and EB Paving in the amount of $222,677.00RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
20. / Approval of recommendation from Transportation Engineering Services to accept the work performed by Primco, Inc for Contract #0102C, North Clinton Street Pavement Rehabilitation Phase II as an integral part of the City’s Transportation system.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
21. / Approval of recommendation from Transportation Engineering Services to accept the work performed by E & B Paving for Contract #0099A, Wallen Road Widening as an integral part of the City’s Transportation system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
22. / Approval of recommendation from City Utilities Engineering to accept the work performed by Pyramid Excavating for Contract #2017-W-0050, Harrison Lakes Section II as an integral part of the City’s water distribution system.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
23. / Approval of recommendation from City Utilities Engineering to accept the work performed by Culy Contracting for Contract #76215, 2016 General Manhole Rehab as an integral part of the City's Sanitary Sewer system.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
24. / Approval of recommendation from City Utilities Engineering to accept the work performed by Bunn Excavating for Resolution #76298, 3RPORT Working Shaft Area Site Improvements as an integral part of the City's Sanitary Sewer system.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
25. / Approval of City Utilities 2014 Sewer State Revolving Funds (A disbursements) in the amount of $30,789.00 for the week of September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
26. / Approval of City Utilities 2014 Sewer State Revolving Funds (B disbursements) in the amount of $1,322,722.00 for the week ended September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
27. / Approval of City Utilities 2016 Sewer State Revolving Funds (A disbursements) in the amount of $1,341.00 for the week of September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
28. / Approval of City Utilities 2016 Sewer State Revolving Funds (B disbursements) in the amount of $2,205.00 for the week ended September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
29. / Approval of City Utilities Accounting Claims in the amount of $447,518.82 for the week of September 13, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
30. / Approval of City Utilities Accounting Claims in the amount of $1,932,473.51 for the week of September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Kumar Menon, Utility Director
SECONDER:Mike Avila, Board Member
AYES:Kennedy, Menon, Avila
31. / Approval of Civil City Accounting Claims in the amount of $3,943,765.18 for the week of September 20, 2017.RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Avila, Board Member
SECONDER:Kumar Menon, Utility Director
AYES:Kennedy, Menon, Avila
Meeting adjourned at 9:16 a.m.
______
Robert P. Kennedy, Chairman
______
Kumar Menon, Member
ATTEST:______
Lyndsey Richards, Clerk
______
Mike Avila, Member
City of Fort WaynePage 1Updated 9/21/2017 12:59 PM