MinutesBoard of Public WorksSeptember 20, 2017

Present: Robert P. Kennedy, Kumar Menon, Mike Avila, and Lyndsey Richards. DeWayne Nodine, Angela Erpelding, Amber Diaz, James Woodruff, Nick Jarrell, Doug Robertson, Russell Garriott, Eric Steinman, Megan Flohr, Michelle Nelson, Ron Sheppard, Mike Kiester, Ezra Broman, Chris Ravenscroft, Patrick Zaharako, Kira Blacketor, Seth Weinglass.

1. / Approval of Board of Public Works Minutes for the week of September 13, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

2. RECEIVE BIDS: Resolution #76376, Water Pollution Control Plant 3 Junction Vent.

Bidder / Amount
Ottenweller Contracting / $76,413.00
Engineer's Estimate / $90,000.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

3. RECEIVE BIDS: Resolution #0153A, Till Road Improvements.

Bidder / Amount
Bunn, Inc. / $445,175.00
Primco, Inc. / $584,372.24
R.L. McCoy / $631,556.00
Engineer's Estimate / $314,900.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

4. RECEIVE BIDS: Resolution #0223S, 4800 Old Mill Road Sidewalk Improvements.

Bidder / Amount
Bomack Construction / $23,660.00
Co-State Construction
Hipskind Concrete
Key Concrete
Malott Contracting / $19,775.58
Smitty’s Concrete Services / $26,785.00
Engineer's Estimate / $20,460.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

5. RECEIVE BIDS: Resolution #12417, Maysville Road Widening.

Bidder / Amount
Bercot, Inc.
Brooks Construction / $5,563,319.00
Bunn, Inc
City Lights & Signals
E & B Paving / $5,586,239.08
Fox Contractors
Michiana Contracting
Primco, Inc. / $5,991,442.11
Shambaugh & Son
Wayne Asphalt
Engineer's Estimate / $5,707,521.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

6. / Improvement Resolution: #0198S, 4001-4011 South Wayne Avenue Curb & Sidewalk Improvements.

Discussion by Ezra Broman.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

7. / Improvement Resolution: #104-9-20-17-1, Approval of Tax Sale Agency Agreement.

Discussion by Seth Weinglass.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

8. / Approval of Joint Funding Agreement between the City of Fort Wayne and U.S. S Geological Survey, United States Department of the Interior for operation and maintenance of a streamgage on the St. Mary's River at Rockford, Ohio. Compensation for services performed shall be $11,120.00.

Discussion by Patrick Zaharako.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

9. / Approval of Joint Funding Agreement between the City of Fort Wayne and the U.S. Geological Survey, United States Department of the Interior for operation and maintenance of five streatmgages near the Fort Wayne area located on the St. Joseph River, Junk Ditch, St. Mary's River, Maumee River, and Cedar Creek near Cedarville, IN. Compensation for services performed shall be $40,900.00.

Discussion by Patrick Zaharako.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

10. / Approval of Agreement between the City of Fort Wayne and Greater Fort Wayne, Inc. for Economic Development Support Services. Compensation for services performed shall not exceed $50,000.00.

Discussion by Patrick Zaharako.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

11. / Approval of Shared Utility Duct Bank Agreement between the City of Fort Wayne, Frontier North Inc., Comcast and Zayo Group for Work Order #12417, Maysville Road Utility Duct System.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

12. / Approval of Sanitary Sewer Contract #2017-S-0282, Summer Wind Section II between the City of Fort Wayne and S.W. Development to construct a local sanitary sewer system. This project is privately funded and located inside the City.

Discussion by DeWayne Nodine.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

13. / Approval of Subdivision Plat for Secondary Plat of Crystal Bay at Cherry Hill. The plat consists of 18 lots and is located in St. Joseph Township, Section 14.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

14. / Approval of Change Order #1 & Final between the City of Fort Wayne and Primco, Inc. for Resolution #0102C, North Clinton Street Pavement Rehabilitation Phase II, decreasing the original contract price by $52,244.66. Including this Change Order the final contract price will be $2,315,273.26.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

15. / Recommendation from Transportation Engineering to award Resolution #0157U, Public Sidewalk Curb Ramp Package to Key Concrete in the amount of $309,224.00.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

16. / Recommendation from Transportation Engineering to award Resolution #0204S, 2017 Miscellaneous Construction Package South to Key Concrete in the amount of $295,850.00.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

17. / Recommendation from Transportation Engineering to award Resolution #0218S, Forest Ridge Sidewalk Connection to MS Concrete in the amount of $41,201.00.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

18. / Approval of Construction Contract for Resolution #0010R, Greenway-Pufferbelly Trail from Fourth Street to State Boulevardbetween the City of Fort Wayne and Crosby Excavating in the amount of $602,651.50.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

19. / Approval of Construction Contract for Resolution #0154A, Getz Road and Constitution Drive Intersection Improvementsbetween the City of Fort Wayne and EB Paving in the amount of $222,677.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

20. / Approval of recommendation from Transportation Engineering Services to accept the work performed by Primco, Inc for Contract #0102C, North Clinton Street Pavement Rehabilitation Phase II as an integral part of the City’s Transportation system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

21. / Approval of recommendation from Transportation Engineering Services to accept the work performed by E & B Paving for Contract #0099A, Wallen Road Widening as an integral part of the City’s Transportation system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

22. / Approval of recommendation from City Utilities Engineering to accept the work performed by Pyramid Excavating for Contract #2017-W-0050, Harrison Lakes Section II as an integral part of the City’s water distribution system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

23. / Approval of recommendation from City Utilities Engineering to accept the work performed by Culy Contracting for Contract #76215, 2016 General Manhole Rehab as an integral part of the City's Sanitary Sewer system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

24. / Approval of recommendation from City Utilities Engineering to accept the work performed by Bunn Excavating for Resolution #76298, 3RPORT Working Shaft Area Site Improvements as an integral part of the City's Sanitary Sewer system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

25. / Approval of City Utilities 2014 Sewer State Revolving Funds (A disbursements) in the amount of $30,789.00 for the week of September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

26. / Approval of City Utilities 2014 Sewer State Revolving Funds (B disbursements) in the amount of $1,322,722.00 for the week ended September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

27. / Approval of City Utilities 2016 Sewer State Revolving Funds (A disbursements) in the amount of $1,341.00 for the week of September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

28. / Approval of City Utilities 2016 Sewer State Revolving Funds (B disbursements) in the amount of $2,205.00 for the week ended September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

29. / Approval of City Utilities Accounting Claims in the amount of $447,518.82 for the week of September 13, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

30. / Approval of City Utilities Accounting Claims in the amount of $1,932,473.51 for the week of September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Kumar Menon, Utility Director

SECONDER:Mike Avila, Board Member

AYES:Kennedy, Menon, Avila

31. / Approval of Civil City Accounting Claims in the amount of $3,943,765.18 for the week of September 20, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Kennedy, Menon, Avila

Meeting adjourned at 9:16 a.m.

______

Robert P. Kennedy, Chairman

______

Kumar Menon, Member

ATTEST:______

Lyndsey Richards, Clerk

______

Mike Avila, Member

City of Fort WaynePage 1Updated 9/21/2017 12:59 PM