South Western Ontario Project of the Year

Judging Guidelines

This application form is provided by PMI South Western Ontario Chapter (SWOC) to the POY competition entrants to assist them in submitting their entries, and to help them specify performance in the various areas of the Project.

The first nine categories are those defined by the Project Management Institute in the

Guide to the Project Management Body of Knowledge. The last three categories are those added by PMI SWOC to emphasize the work of the Project Manager and Project Team. They also reflect the interests of the client/owner/sponsor.

HOW TO USE THE PROJECT REVIEW CHECKLIST:

Please refer to the Project Entry Checklist for details of all the categories listed on the Project Entry Form. In your nomination document, describe and explain the actions and occurrences under each of the appropriate headings. Few Projects have reportable items under every heading, and your report can simply list N/A for such items where you do not have an entry.

This section provides the opportunity to go into greater detail than might be suitable in the earlier Narrative Description. The entries need not be lengthy, and should be factual.

Project

Project Manager

Project Sponsor

Contact Name/email/Phone


PART ONE

The Nine Knowledge Areas

of PMI’s Guide to the Project Management Body of Knowledge

PROJECT INTEGRATION MANAGEMENT – includes the processes required to ensure that the various elements of the project are properly coordinated.

Project Plan Development
Project Plan Execution
Integrated Change Control

PROJECT SCOPE MANAGEMENT – includes processes to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

Initiation
Scope Definition
Scope Planning
Scope Verification
Scope Change Control

PROJECT TIME MANAGEMENT – includes the processes required to ensure timely completion of the project.

Activity Definition
Activity Sequencing
Activity Duration
Schedule Development
Schedule Control

PROJECT COST MANAGEMENT – includes processes to ensure that the project is completed within the approved budget.

Resource Planning
Cost Estimating
Cost Budgeting
Cost Control

PROJECT QUALITY MANAGEMENT – includes processes to ensure that the project will satisfy the needs for which it was undertaken.

Quality Planning
Quality Assurance
Quality Control

PROJECT HUMAN RESOURCE MANAGEMENT – includes processes to make effective use of the people involved with the project.

Organizational Planning
Staff Acquisition
Team Development

PROJECT COMMUNICATIONS MANAGEMENT – includes processes to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.

Communication Planning
Information Distribution
Performance Reporting
Administrative Closure

PROJECT RISK MANAGEMENT – systematic process for identifying, analyzing, and responding to project risk. Includes maximizing the probability and consequences of positive events and minimizing the probability and consequences of adverse events to project objectives.

Risk Management Planning
Risk Identification
Qualitative Risk Analysis
Quantitative Risk Analysis
Risk Response Planning
Risk Monitoring and Control

PROJECT PROCUREMENT MANAGEMENT – includes processes to acquire goods and services to attain project scope from outside the performing organization.

Procurement Planning
Solicitation Planning
Solicitation
Source Selection
Contract Administration
Contract Closeout

PART TWO

PMI SWOC Review Areas

PROJECT MANAGER PERFORMANCE – includes practices and actions in planning, organizing, leading and operating the Project and Team processes.

Role Definition
Administrative Management
Problem Solving
Team Leadership
Performance Assessment

PROJECT TEAM PERFORMANCE – includes practices and actions in defining tasks, completing assignments and working together.

Schedule Management
Cost Management
Problem Solving
Conflict Management
Collaboration
Communication

PROJECT EVALUATION – includes establishment, overall management and outcome of the Project.

Project Evaluation Standards
Stakeholder Participation
Project Controls
Projection Evaluation
Evaluation Results
ADDITIONAL COMMENTS:

Please contact the POY Committee if you need assistance in completing the Entry Form.

Jain Mahabir Ph.D MBA B.Sc PMP

Project Manager

SWOC Project of the Year

CONTACT: Jain Mahabir or Maria Matyiku

519-435-4161 905-214-9730