CAEPAcademic Section Executive

Date: Thursday, March 3rd, 2016at 12 pm (ET)

Attended:Ian Stiell, Niran Argintaru, Jim Christenson, Brian Chung, Simon Field, John Foote, Eddy Lang, Kirk Magee,Garth Meckler, Paul Miller, Jeff Perry, Jenn Artz, Kelly Wyatt

Regrets:Jim Ducharme, Laura Hans, Natalie Le Sage, Zachary Levine, Rodrick Lim, Jill McEwen, Mark Mensour,Laurie Morrison, Rob Woods, Vera Klein

Meeting Minutes

  1. December meeting minutes - approved
  2. Update from Academic Section Working Groups

Research (Jeff Perry)

  • Research Committee – RWG Update
  • Board has approved the amalgamation of the Research Committee (RC) and Research Working Group (RWG) under the Academic Section, but merger won’t happen until after CAEP
  • New group will also have a new reporting structure
  • Most of the RWG members are comfortable with the amalgamation, but felt that there was an advantage to reporting directly to the Board rather than going through AS
  • Any concerns with this?

Will RC under AS require more effort because with grant and abstract process reviews, etc.?

  • JP: yes, more time for the one committee, but less time than the sum of the two working separately

Is the work overload seasonal?

  • JP: yes, to a certain extent but there are also some long-term projects (review of criteria for grants, abstracts, etc)
  • NCER (EM Research Network)
  • First network meeting will be heldin Banff, March 28th – 31st
  • 24 attendees have confirmed, and there will be several protocol presentations by junior investigators
  • Other activities
  • Abstract competition: 291 abstracts were accepted (4 plenary, 36 moderated posters, 104 lightning orals, 147 posters)

Leadership (Jim Christenson)

  • Held a meeting in February to look at recommendations from CAEP 2015. Will be focusing on two topics moving forward: developing a mentorship framework, and gender bias.
  • Leadership Forum at CAEP 2016 in Québec City
  • Tuesday, June 7th at 10am – 1pm
  • Will contact heads to ask what they want to see on the agenda (broad leadership strategies, or specific techniques)
  • Leadership Track at CAEP 2016 in Québec City
  • Three confirmed speakers:
  • Julien Poitras:Elements of leadership and a practical framework encouraging lifelong learning to develop leadership strength
  • Louise McNaughton-Filion: An interactive with small group interactionto practice some of the key leadership tools any ED leader can use
  • Michael Schull: A motivational personal story of a successful leadership journey to inspire and offer suggestions and support
  • Will develop future agendas based on feedback from the 2016 forum
  • CJEMauthor proofs for Leadership (Sinclair) Lang (Funding) manuscripts have been received and approved
  • Petrie (Governance) CJEMauthorproofhas been distributed to the panel for review and approval

Education Scholarship (Rob Woods)

  • Academic Symposium: registration is open [13], with ongoing publicity through CAEP Connects andSocial Media

Careers Panel (Lead: Rob Woods)

  • 2 surveys underway: training done and what training is recommended
  • First survey is complete, second one will be sent in a few weeks
  • Literature review summaries are being compiled

Impact Panel (Lead: Jason Frank)

  • Identifying people who have had impact on medical education
  • Next meeting will do frequency count, identify top 5 for the panelists to conduct interviews with

Publication Panel (Lead: Teresa Chan)

  • Have been doing all their panel work offline without CAEP support
  • Focus is on helping people to get published in medical education

ACTION: JA will ask Teresa to provide a panel update (DONE)

UPDATE FROM TERESA: Our 4 projects are coming along well.Everyone is done their literature review, and most teams are nearly done analyzing.We have a template and format for our consensus conference posters.We have our plan for our activity mostly worked out.The teams are also concurrently writing their papers, and we plan to have the papers mostly done by the time we arrive, leaving only the consensus conference participant data to be completed.

  • CAEP Cast, FEIs, GEMeS
  • Scheduled up to April:
  1. Environmental Scan
  • Revised manuscript submitted to CJEM on February 8th, 2016
  • Research E-Scan data analysis in progress (Émond/Artz)
  • Report cards need to be sent to the individual schools
  • What is the process for this, email with a follow-up call by Ian? TBD
  • Concern that Chiefs may not distribute this report card info to others
  • Will also start theE-Scan for the 12 pediatric sites, but first have to adapt the tool

ACTION: Ian and Jenn will devise plan for distributing the E-Scan report cards & marketing of the consultation service

ACTION: Garth, Ian, and Jenn will meet to edit the E-Scan tool for the pediatric sites (others invited to join too)

  1. Academic Consultation Service
  2. Research Consultation scheduled for May
  3. Follow-up to book with McGill (ongoing)
  1. Site Champions incentive program
  2. Formalized brochure – see PDF attachment
  3. All Executive members are expected to act as champions
  4. Eddy Langhas volunteered for Calgary
  5. John Foote has volunteered for Mount Sinai
  6. Any other volunteers?
  7. Provide Christina with staff list and she will confirm who is not a member, then you can start recruitment
  8. Feedback from John Foote: the definition statement is making people upset at his site, may impede recruitment
  9. Ian: It is being re-worded to adjust to member feedback, CAEP wants to help CCFPs to become certified
  10. This could be a good incentive for people to get more involved (in same way the Rural and Small Urban Section has recently re-formed)
  11. Niran: Resident Section is also working to recruit by advertising directly to residents; have seen some success from this

ACTION: John will provide the list of GTA chiefs

ACTION: Ian will meet with Jenn and Christina to move the Site Champion program forward

ACTION: All - provide Christina () with your staff list and she can identify those who aren’t members

  1. 2016 Elections ( not necessary
  2. All of the executive members have agreed to renew their terms.
  3. Last year had 3 new members. No new members for 2016 – no need for an election
  1. Academic Section Annual General Meeting at CAEP 2016

Saturday, June 4, 2016 in Québec City

  • 12:00 - 16:00 Academic Symposium on Education(pre-registration is required; free as part of Resident Program)
  • 16:00 - 17:00 Academic Section Reception
  • 17:00 - 18:30 Academic Section Annual Meeting

More information is available here:

  1. New Business

a)Rural and Small Urban Section

  • Suggestion to invite the chair to sit on the Academic Section Executive
  • Want to tear down silos and reinforce that thissection is inclusive
  • All are in agreement to invite the Chair to sit as an ex-officio

ACTION: Jenn will send an official invite to the Rural and Small Urban Section Chair

UPDATE: Etienne van der Linde has accepted the invitation

ACTION:Jenn will adjust the Academic Section Terms of Reference to reflect this new ex-officio position

b)Meeting of Chairs at AACEM

  • 5 Canadians attended meeting in Phoenix (Petrie, Lang, + 3 administrative managers of departments)
  • Want to try and get bigger Canadian turnout for Miami meeting next March – alternatively, can work with CAEP to make this happen internally
  • How much overlap is going on with Jim’s forum?

ACTION: Jim will add this to the Leadership Forum agenda

  1. Next Meeting: June 4th, 5 – 630 pm at CAEP 2016