Assembly Or Records to Be Submitted to the Office Of

ASSEMBLY OR RECORDS TO BE SUBMITTED TO THE OFFICE OF

CONSTRUCTION AND CONTRACT ADMINISTRATION (OCCA) IN THE FINALS

PACKAGE

Every Final submitted to OCCA will be include the following 3 files in separate

envelopes or other enclosed type files.

1 - Miscellaneous File - which will include in order:

· CAARS Final Backup Diskette

· One (1) copy of the Final Documentation Submittal Form

· One (1) Copy of the Project Personnel Roster

· One (1) Copy of the Overrun- Underrun Report (If necessary)

· One (1) copy of each Statement of Estimated Quantities Plan Sheet (s)

necessary to determine (P) Plan Quantity Pay Items.

· All Change Orders (If any)

· All Work Orders (if any)

2 - Special Contract Requirements File - which will include in order:

· One (1) copy of the Final Voucher Date Tracking Form with Certified mail

tags stapled to bottom of form.

· Two (2) copies of the Final Voucher & Certificate of Final Contract

Acceptance with original signatures on both copies.

· One (1) copy of the Minnesota State Witholding Tax Form IC-134;

· One (1) copy of the Federal Form PR-47 Statement Of Materials And

Labor.

· One (1) copy of the Final Inspection Report by Construction Standards

Engineer.

· One (1) copy of the Material Certification Exceptions Summary Form.

· One (1) copy of the signed Final Contract Time Certification Form with

Final Contract Date Log stapled to back of form, showing all Contract

start, stop, and other pertinent dates. (See section 5-591.340 Contract

Time for examples).

3 - Final Contract Time File – All Contract Time documents will be

submitted in one envelope or enclosed type file labeled “FINAL

CONTRACT TIME FILE”. ( See section 5-591.340 CONTRACT TIME for

examples)

This includes one copy each of the following:

· All Working Day Statements.

· All Change in Construction Status Reports.

· All Time Extension Memos Change in Construction Status Reports

· All Revision of Working Day Memos.