"Let's Get Connected"
Exhibitor Package
November 21 & 22, 2013
Victoria Inn Hotel & Convention Centre
1808 Wellington Avenue Winnipeg, Manitoba
"Let's Get Connected"
1. SHOW SPONSOR
Manitoba Non Profit Housing Association
200A—1215 Henderson Highway Winnipeg, MB R2G 1L8 T: 204.797.6746 F: 204.336.3809
BOARD OF DIRECTORS
Menno Peters, President
Laurie Socha, Vice President
Laura Devlin, Secretary
Kay Garrity, Treasurer
Lawrence Poirier, Director
James Friesen, Director
Joanne Schmidt, Director
SUBCOMMITTEE CHAIRS
VIPs Dignitaries & Speakers - Menno Peters, Laurie Socha & Dianna Mae Hocaluk
Program & Education- Laura Devlin
Displayers - Kay Garrity
Sponsorship - Helmut Epp
Awards - Joanne Schmidt
Marketing - Nadine Delisle
Venue Liaison & Logistics - Dianna Mae Hocaluk
Conference Manager—Shirley Tillett
2. CONFERENCE ACTIVITIES
General Sessions & Exhibitors — Wellington Room Presentations - Embassy Rooms
3. DISPLAY DATES AND HOURS
Thursday, November 21, 2013 — Friday November 22, 2013 8:00 am Thursday — 1:30 pm Friday
4. MOVE-IN / MOVE-OUT
MOVE-IN:
6:00 am—7:00 am Thursday, November 21, 2013
MOVE-OUT
1:30 pm Friday, November 22, 2013
5. DISPLAYER BADGES
Displayers receive up to four badges. Please provide their names on the registration form.
6. TABLE SELECTION & LAYOUT
All space has been allocated on a first-come, first-serve basis as qualified by date received and at the discretion of the Show Committee. The floor layout is an "open interactive concept". Tables are 8'long. Pipe and drapery is NOT available.
7. PARKING
Parking for displayers is free and available in the parking lot adjacent to the hotel.
8.BUSINESS SERVICES
Contact the Hotel Sales Office at 775-7651 and ask for Stephanie Enns, Sales Executive for business services required. Services available include photocopying, fax and mail service. Also, there is a "Work Center" located in the front lobby of the hotel. This work center offers the use of a computer and access to the internet.
9.DELIVERIES
Displayers are asked to deliver their materials via the north west comer entrance at the front of the hotel. This entrance leads directly to the Wellington Room.
Neither the Hotel nor MNPHA assume any responsibility for lost or damaged personal property or equipment. All items must be removed from the floor between 1:30—3:00 pm on Friday November 23. Upon completion of the conference, displayers are responsible for having all boxes and items left at the hotel returned to their location of business.
10.STORAGE OF MATERIALS
Boxes of materials must be stored under the tables. Should you require additional space, please contact the Conference Manager.
11. ELECTRICAL/POWER CORDS & BARS
Electrical outlets are available for your use. Arrangements must be made prior to the show by indicating your requirements on the displayers registration form. On the day of move-in contact the Conference Manager for assistance. Displayers must provide their own extension cords (25') and power bars.
12. DISPLAY TABLES
8' tables with white linen table cloths, skirting and two chairs are available for your use. Arrangements must be made prior to the show by indicating your requirement on the exhibitor registration form. On the day of move-in contact the Conference Manager for assistance.
13.ACCESSIBILITY
The Victoria Inn Hotel & Convention Centre is fully accessible.
14.WASHROOMS
Washrooms are off the hallway adjacent to the Embassy Rooms and down the hall from the Wellington Room.
15.COATCHECKS
Complimentary coat checks are available off the hallway adjacent to the Embassy Rooms and within the Wellington Room.
16.HOTEL REGULATIONS
All displays are subject to the following conditions:
•approval from the City of Winnipeg Fire Department as required,
•when taping, tacking or stick-ems are to be used on any surface and permission must be obtained from the Banquet Manager or Banquet Supervisor,
•damage charge may apply where permission was not obtained from the Banquet Manager or Banquet Supervisor
•doorways may not be obstructed in any way at any time.
17.INSURANCE/SAFETY
Neither the Conference Sponsor, Conference Manager nor The Hotel assume any liability for loss or damage to displayed products, equipment, materials or third parties. It is recommended that displayers secure a minimum of $2,000,000 coverage protecting all display material and equipment from damage, theft and general liability. All displayers must be able to provide proof of insurance if requested.
18.SELLING OF GOODS
The conference is not licensed for the purpose of direct sales.
19.AVAILABILITY TO CONFERENCE DELEGATES
Tables must be open for the full duration of the conference.
20.FOOD & BEVERAGE
Conference Meal Packages are available for $50.00. Purchase can be made via the Dispiayer Registration Form. The Victoria Inn Hotel & Convention Centre food and beverage services include Chicago Joe's Restaurant & Lounge featuring coffee, snacks and full menu service.
21.INTERNET SERVICE
Internet/wireless is available within the hotel. Arrangements must be made prior to the show by contacting Stephanie Enns, Sales Executive at 775-7651.