Application Pack for Employment

Application Pack for Employment

Children Change Colombia, Development House,

56 - 64 Leonard Street, London, EC2A 4LT

Tel: 020 7549 0225

Registered Charity:1075037

JOB DESCRIPTION

JOB TITLE
PLACE OF WORK / Fundraising and Finance Assistant (FFA)
Development House (Old Street, London)
REPORTS TO / Executive Director
HOURS PER WEEK
CONTRACT
SALARY
CLOSING DATE FOR APPLICATIONS
INTERVIEW DATE / 17.5 hours per week(ideally five half-days)
Permanent
£21,781 per annum pro-rata
05-06-2016
08-06-2016

Introduction:

Children Change Colombia is the UK's largest charity working exclusively in Colombia. We work with children whose rights to a safe, happy childhood, and a fulfilling future, are threatened by poverty, inequality and violence. We believe that, with a knowledge of their rights and the confidence to assert them, children can transform their own lives, their communities and Colombia itself.

Key Responsibilities:

As Fundraising and Finance Assistant you will be the first contact point for all donor enquiries and will be responsible for managing the administration behind our fundraising and our finances, including managing our database of contacts. You will also provide support with updating our website and coordinating the production of our newsletter. You will have the energy and passion to manage this wide-ranging role and be a crucial part of our small team.

Responsibilities:

Fundraising and Communications

•Act as the first contact point for all donor enquiries

•Manage our donor data-base including developing and improving methods for entering donations.

•Ensure donations are thanked in accordance with CCC’s thank you policy

•Coordinate fundraising mail-outs

•Coordinate production and mailing of newsletters, Christmas Appeal and Events invitations

•Maintain, and upload content to, CCC’s website.

•Support events when required

•Provide online analytics reports to team

Financial

•Support the grant transfer process in the UK

•Enter donations on the data-base (Online Giving, Payroll Giving, BACS, CAF Disbursements, Cheques, Cash, Charity Vouchers, Credit cards & Standing orders)

•Batch and bank donations

•Revise batches when necessary

•With the Finance Manager (FM), reconcile the database with accounting software (Quickbooks)

•Under the supervision of the FM, manage quarterly and event Gift-Aid claims

•Ensure all invoices are signed off by the Executive Director (ED), paid and filed

•Drawing, managing and reconciling the petty cash

•Manage CCC’s PayPal account

•Destroying credit card information older than 18 months

•Address any banking queries or problems with donations

•Prepare paperwork and be in the office for CCC’s annual audit

Governance

•Under the supervision of the ED, ensure all manuals are up-to-date and made available to staff.

•Under the supervision of the FM, ensure CCC’s legal and financial obligations are met in the UK (insurance renewed and updated each year; annual returns, annual accounts, staff/trustee changes sent to Charity Commission and Company’s House; etc.)

General Admin

•Coordinate volunteers, including recruit and manage FR intern (with Events and Community Fundraiser)

•Ensure filing and archive systems are up-to-date and confidential when appropriate

•Answering the phone and meeting needs of enquirers

•Manage ordering of office supplies

•Attend Development House tenant representative meetings and write minutes to share with the team

•Ensure effective maintenance of office equipment: computers, printers, scanner etc.

•Keep annual leave and sick leave records updated

•In keeping with CCC’s Child Protection Policy, process all staff, trustees and volunteer CRB checks

•Provide support for the recruitment process when required

•Admin support to the ED when required e.g. on managing relations with the Board of Trustees

•Other administrative, financial, communications or fundraising tasks as required by the ED within the current level of responsibility of the post.

PERSON SPECIFICATION
Description of the knowledge, experience and skills/abilities required to be effective in the job. Linked to recruitment requirements.
Essential / Desirable
Knowledge: Specific knowledge, may be acquired through education, qualifications or life/work learning
Knowledge of Colombia
Skills/Abilities: Transferable skills and abilities required by the job
Strong numeracy skills
Ability to plan, prioritise and manage a varied workload in a pressured environment
Excellent knowledge and experience of Word, Excel, the internet, and preferably a database
Strong written and verbal communication skills
Fluent English (written and spoken)
Spanish speaker
Enthusiasm and ability to work effectively in a team and independently.
Experience: Previous relevant experience, work or life
Office management skills gained through experience as an office administrator, PA or related areas
Experience of fundraising
Children Change Colombia’s aims and objectives: Understanding of, and commitment to, the aims and objectives of Children Change Colombia
An interest in International Development and / or Latin America
Commitment to Equal Opportunities and the aims of Children Change Colombia
Annual Leave / 20 days per year (pro-rata)
Probationary Period / 3 months

Post applied for:

Personal Details

First Name: / Surname:
Address:
Post Code:
Telephone: / Mobile:
Email: / Fax:

Do you need a work permit to work in the UK?Yes  No 

If you need a work permit are there any limitations/conditions on the work permit e.g. a visa with limited duration? Yes  No 

If yes, please give details:

Education

Please list educational qualifications, working backwards from the most recent.

Institution / Dates attended / Qualifications gained

Training

Please list any training you have received which is relevant to the job you are applying for.

Institution / Dates attended / Nature of training

Salaried employment:

Organisation:

Job Title:
Dates:
Salary for this role : / 15k-20k  21k – 25k  26k – 30k  31k – 35k  36k – 40k  40k+ 
Responsibilities:
Learning from this experience:
Reason for leaving:

Organisation:

Job Title:
Dates:
Salary for this role: / 15k-20k  21k – 25k  26k – 30k  31k – 35k  36k – 40k  40k+ 
Responsibilities:
Learning from this experience:
Reason for leaving:

Organisation:

Job Title:
Dates:
Salary for this role: / 15k-20k  21k – 25k  26k – 30k  31k – 35k  36k – 40k  40k+ 
Responsibilities:
Learning from this experience:
Reason for leaving:

Please continue on another sheet if necessary.

Voluntary work:

Please describe voluntary work you have done, and how this relates to the job you have applied for.

Your suitability for the post:

Please use the space below to describe how your skills and experience are relevant to this role, making specific reference to skills and experience set out in the Person Specification. Please continue on a separate sheet if necessary.

Please continue on another sheet if necessary.

Languages:

Please describe your language skills

Language / Written / Spoken / Reading

Access to interview:

If you have a disability, then please tell us about any arrangements we may need to make to assist you should you be invited to interview.

Child Protection:

Please note that all applicants will be expected to accept and commit to Children Change Colombia’s Child Protection Policy.

This includes:

• Signing a personal declaration stating any criminal convictions, including spent convictions (see table overleaf)
• Providing the name and contact information of two character references they have known for no less than two years, excluding family members.

Successful candidates will be expected to comply with the following as a condition of employment:

• Signing and committing to Children Change Colombia’s Child Protection Policy
• Satisfactory clearance through a police check conducted by the Disclosure and Barring Service.

References:

Please give the names and addresses of two referees whom we can contact regarding both character and work experience in relation to your application. One should be your current or most recent employer.

Please note that we shall only take up references if you are the successful applicant. An offer of employment will only be made upon receipt of suitable references.

Name

/

Contact details

/

Your relationship to referee

Disclosure and Barring Service:

Because of the sensitive nature of the duties the post holder will be expected to undertake, you are required to disclose details of any criminal record. Only relevant convictions will be taken into account so disclosure may not be a bar to obtaining this position.

Please note. It is Children Change Colombia’s policy that every successful applicant will be subject to a full Disclosure and Barring Service check.

Declaration of Criminal Convictions

(declaration subject to the Rehabilitation Offenders Act 1974)

Do you have a prosecution pending or have you ever been convicted?

Yes  No 

If Yes, please provide details, including those prosecutions or convictions considered ‘spent’, dates, and declare any previous investigations or allegations made against you. These will be kept confidential by the designated Child Protection Officer at Children Change Colombia, who will assess whether they pose any risk or not in relation to child protection

Have you ever changed your name? Yes  No 

If Yes, please provide the following information below.

Previous name / Dates when known under this name / Address when known under this name

Signature:Date:

EQUAL OPPORTUNITIES MONITORING FORM

Children Change Colombia is committed to ensuringequality of opportunity in all its activities and working practices. All applications for employment will be judged on the merits of the applicant against published criteria.

To assist us in implementing and monitoring this policy we would be grateful if you would answer the following Equal Opportunities Monitoring Form. Your responses to this form will be treated in confidence; this sheet will be removed before any assessment of your application takes place. We use the forms for statistical purposes after the selection process to monitor the implementation of our equal opportunities policy. The completion of this form is entirely voluntary. If you choose not to complete it this will in no way affect your application.

JobTitle:…………………………………………. Date: ……………………………………….

1. Please state how you heard of the vacancy:
Newspaper (specify) / Word of mouth
Internet (specify website) / Other: (please give details below)
2. Please state your Gender:
Male / Female Other
3. Please indicate your age group:
16-21 / 22-29 / 30-39 / 40-49 / 50-59 / 60+
4. Please state your Ethnic Origin:
Please choose ONEsection from A to E, then  the appropriate box to indicate your cultural background.
A. White / B. Mixed / C. Asian or Asian British
British / White & Black Caribbean / Indian
Irish / White & Black African / Pakistani
White & Asian / Bangladeshi
Any other White background (please write below) / Any other Mixed background (please write below) / Any other Asian background (please write below)
D. Black & Black British / E. Chinese or Other Ethnic Group
Caribbean / Chinese
African
Any other Black background (please write below) / Any other background
(please write below)
English as first language / Other languages spoken (please list below)
English spoken
First language spoken

Thank you

Please return your completed application by email to

Closing date for application is Sunday 5thJune at midnight.

CHECKLIST FOR SUBMISSION OF APPLICATIONS TO CHILDREN CHANGE COLOMBIA:

1. Children Change ColombiaApplication Form

2. Equal Opportunities Form

3. Compliance /commitment to the Children Change Colombia Child Protection Policy

Children Change Colombia

Development House

56-64 Leonard Street

London

EC2A 4LT

Web:

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