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South Central KY Area Meeting Agenda 6/11/17
(Revised on 5/2017 posted on sckana.net)
Call to order 1:00 by Vice-chair
Serenity Prayer Group
Twelve Traditions read by MWBR
Purpose and Scope read by JFT
Concepts read by HOL
Service Prayer read by 24 Group
Executive Committee Roll Call:
Chairperson A 4th miss/loc P&P AL
Vice-Chair P P.I. V
Secretary Resigned Vacant Activities V
Treasurer AL Literature V
RCM P Outreach V
RCMA A H&I P
KRCNA 31 Chair A
Home Group Roll Call: (record if group being represented is not voting)
DIU P NTF inactive
HJF A TSG Rep
HOL P WDR inactive (4th miss)
JFT P J2F P
LTP AL MWBR P
H&N P 24 Group P
2nd Consecutive meeting attended for any new home groups joining the ASC Yes/No ______
2nd Consecutive meeting attended for any home group returning to the ASC
Yes/No DIU
Voting Members Established 8_ Quorum needed is 4
2nd Consecutive meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No
3rd Consecutive (or more) meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No Chair, WDR, NTF
Recognition of any new home groups attending or returning to the ASC Yes/No
Minutes from previous meeting read by: Acting Sec/MWBR
Motion to accept as read w/amendments Yes
Motion to accept by H&N seconded by DIU
Amendment reads: H&I was present, NTF has actually missed 8 meetings.
vote 8-0-0 Pass/Fail w/amendments
Treasurer Report: AL/RS
Motion to accept as read: yes w/amendments:
Motion to accept by: 24 Group seconded by MWBR
Amendment reads: ______
Vote9-0-0 Pass/ Fail vote reflects the late arrival of Treasurer
GSR Report/Donations/Discussion: (Policy states rotate the order to report monthly) (* indicates 1stgroup reporting at January ASC meeting)
* DIU P/RS $______NTF A inactive
HJF A/NR $______TSG Rep/RS $______
HOL P/RS $______WDR A inactive
JFT P/RS $20.00 cash J2F P/RS $______
LTPP/RS $10.00 cash MWBRPR/S $20.00 ck#1016
H&NP/RS $______24 Group P/RS $______
Total Group Donations $50.00
RCM/RCMA Report Regional Minutes yes/no submitted
***(Region meets in odd months only and rotates to each area location)***
Subcommittee Reports: (* indicates 1st Subcommittee that reported at the January 2016 ASC, changes monthly)
*P&P P/RS PI______
Activities ______Literature______
Outreach ______H&I P/RS
KRCNA 31 Chair A/NR
Break For 15 Minutes (per policy) at: 1:34
Call back to order at: 1:44 by V-Chair
Re-establish voting members 8 (LTP arrived after the break vote changed to 9)
Groups not represented after the break N/A
Money Expenditures/Transactions for Today’s Business:
Starting Balance $567.18 (prudent reserve $500.00)
Operating Balance $67.18 (minus PR)
Fixed Monthly Bills
Combined Communications $17.50 ck# 259
Total Monthly Expenses $17.50
Expenses as requested:
Secretary______
P&P______
Literature______
H&I______
PI______
Activities______
Outreach______
RCM $14.20 reimbursement for travel ck#258
P.O. Box ______paid annually, due June 2017
Rent ______paid annually, due June 2017
Domain Fee (sckana.net)______$12.00 paid annually, due July 2018
Site 5 Website Host $214.80 paid annually due July 2019
Malware Protection______$49.92 paid annually dueJuly 2017
Misc. ______
(Site5website budgeted at$8.95 per month discount for a 24 month renewal)
Total Requested Expenses: $14.20
Total monthly and requested ASC expenditures for today $31.70
Income:
Group Donations $50.00
Activities______
Literature ______
Misc.______
Income Total: $ 50.00 (7thTradition will be added at the close of business)
Old Business: (includes voting on any motions pending from ASC/Region)
RCM discussed web hosting cost, has already been addressed as reported by V-Chair
Election of Trusted Servants:
Trusted Servants Service Terms reviewed monthly by ASCSecretary
(Open the nominations for terms ending within 2 months so the position can be closed and voted on)
ASC Positions Vacant: , PI, Literature, Outreach, Activities, Secretary (resigned)
Area positions with nominations open: RCMA, PI, Literature, Outreach, Activities, Secretary, P&P, Treasurer, Chair
Nominations from the floor for: Secretary/Chelle T. by DIU2nd by JFT (needs resume) goes back to the groups
______
Motion to close nominations for: nomination is going back to the groups
Motion by: 2nd by
Vote to close nominations Vote to elect Y / N
Regional Positions Vacant: V-Chair, RDA Nominations open for: Treasurer/ Mark S. has been nominated
Regional nominations made from the floor: none
Regional nominations/resumes going back to the groups: Mark S. for Regional Treasurer
New Business: (includes new motions going back to the groups from ASC/Region)
Letters of Concern follow-up discussion for Chairperson’s failure to perform duties
Motion 5-17-01 read: to add clarification note for abstention vote to be a non-factor to be added to our policy motion #5-17-01 passed 9-0-0
Motion #11-16-01 motion submitted by P&P Chair seconded by H&N/ reads as follows: to remove the Spiritual Retreat language and change the floating prudent reserve for Activities sub-committee from $500.00 to $150.00 (motion is attached)goes back to the groups for the vote
Regional motion 5-1-17 to allow the 502 Area to host the Regional Traditions Workshop goes back to the groups for the vote
James A.was nominated by LTP, seconded by DIUfor the PI Ad- Hoc Committee Chair in response to an email received from WKU for a student forum presentation. Motion to close nominations by HOL, 2nd by 24 Group passed 9-0-0, vote to elect was 8-0-1.
Treasurer reported that her term was actually up in March, but reported in error as ending in May. She has expressed the willingness for a 2nd term. Nominations are open and going back to the groups since it was not announced.
24 Group discussions on ASAP Group/Program will follow-up for further information.
ANNOUNCEMENTS: (include monthly Sub-Committee meetings per policy)
H&I meeting June 20th, 2017 at 6pm @ Her Path new address to be announced.
LTP Lori P. will celebrate 1 year on 7/3/17
JFT Robin P, celebrates 1 year on 7/2/17
P&P meets Medical Center classroom #2 at 4-5:30, June 25th, 2017.
MWBR Adam M. celebrates 1 yr on July 6th
HJF 32year Anniversary Cookout Lampkin Park June 17th Shelter #1 at 11:00am
Region/WSO Donation Yes/No
(per policy 30% above PR if not obligated for other expenses)
Next scheduled ASC Meeting: July 9th, 2017 @ 1:00pm
Next scheduled Regional Meeting: July 16th, 2017 1:00pm CST Evansville, Ind
7TH Tradition $5.00 total income $55.00/ ending balance for today $590.48
Motion to close by MWBR 2nd by HOL
Vote to close 9-0-0
Meeting adjourned at 2:50