Vendor Registration

VENDOR REGISTRATION

FORM

For PTCL Vendor Relation Section Only
Date Received by PTCL
Name / Designation of Receiver
Date Evaluated
Registration intimated on
Rejection intimated on

www.ptcl.com.pk Media Vendor Registration Form.

General Instructions

Vendors interested in becoming registered with PTCL must pre-register with the Procurement Department/Vendor relation section. This registration process is mandatory and supersedes all previous registration, such registration is valid for “3 years” and thereafter, it is the vendor’s responsibility to renew their registration in a timely manner at least 3 months ahead of expiry. All new and existing vendors are required to register by completing this form and submitting the following documents along with it.

1.  Copies of Firm registration and incorporation, Sales Tax, NTN certificates, Memorandum of Article and Valid ISO Certificate or Quality Assurance Manual / Quality Policy of the Company Firm.

2.  Company financial statements/balance sheet (Audited Reports) for the last two fiscal years. In case of audit accounts are not available; a business Profit & Loss statement is required to be submitted on the company letter head along with copies of Final Income Tax Returns for the last two years.

3.  Designation wise employee list on firm letter head.

4.  Original Power of attorney of authorized Signatories/personnel (Same as mentioned in Part-7 of VR Form) attested by Court/Notary Public. (Rs. 50 Stamp Paper)

5.  Copies of valid foreign Agency Agreement/dealership/ distributorship, if applicable.

6.  Company profile along with past experience over the last two years stating major supplies/contracts/services, with values and corresponding client name along with Copies of Latest POs, Work Orders etc. as evidence of experience.

7.  Products and service categories check list marking the categories you are able to provide. (Attachment-1)

8.  All pages of this registration form & related documents must be signed and stamped by the authorized signatory.

All parts of the registration form must be completed, and all above requirements must be fully complied with.

Registration with PTCL, if accepted, does not constitute any obligation by Pakistan Telecommunication Company Limited to guarantee any tender invitation, contractual awards or any order for product or service.

Incomplete application and/or missing information shall not be dealt with; all queries regarding registration should be directed to Vendor Relation Section, PTCL Headquarters on phone numbers: 051-2283056, 2283124, 2255512.

All parts of this registration form must be completed, incomplete forms will not be processed (Apply only if your firm has been established for more than two (2) Years).

NOTE: VENDOR REGISTRATION WITH PTCL IS FREE OF COST AND ALSO THERE ARE NO CHARGES FOR UPGRADATION OR RENEWAL.
Part 1 - Purpose - Please tick as appropriate.

□  New Registration
□  Change of Name/Address
□  Add Product or Service Categories
□  Delete Product or Service Categories
□  Renewal of Registration Vendor Code ______
□  Others, Pleases pecify ______
(Note: For Renewal case, kindly submit Vendor Form, Audit Report/Last two years Tax Returns PTCL Purchase Orders and Employee List)

Part 2 – Type of Organization

□  Corporation ______
□  Limited liability Co. ______
□  Partnership ______
□  Sole proprietorship ______
□  Manufacturer ______
□  Other ( specify ) ______

Part 3 – Certificates Validity.

S.No / Certificate / Certificate No / Expiry
Date
1 / Incorporation Certificate
2 / Firm of Registration Certificate
3 / Sales Tax Number
4 / National Tax Number (NTN)
5 / ISO Certification/ Quality Assurance / Quality Policy
6 / Others

Part 4 – Official Name/ Address/ Contact details (Legal binding) (At least 3 contact persons with their Telephone/Mobile numbers are mandatory)

Name of Firm ______
(Legal name as PER INCORPORATION CERTIFICATE)
major item OF SUPPLY ______
(state only one)
ADDRESS DETAILS: (Kindly attach separate list of your branches on the same format). At least three (3) contact persons along-with contact details are required
DESCRIPTION / hEAD oFFICE / URGENT / EMERGENCY ( 24 / 7)
1 / 2 / 3
CONTACT PERSON NAME
DESIGNATION
OFFICE ADDRESS.
PO BOX
POSTAL CODE
CITY / TOWN
COUNTRY
TELEPHONE NO.
MOBILE NO.
FAX NO.
E-MAIL ADDRESS

Note: Only Office Address is required.
Part 5 – Staff Strength:

a. Total Number of Employees: ______

b. Technical Support Staff: (Insert more rows as desired please)

Sr. No / Designation / Position / No. of Staff
1
2
3
4
5

Part 6 – Ownership

Please Specify Owner/Partners/Shareholders Name/Names with Share Percentage.
Name Share %
______
Mr. ______
Mr. ______
Mr. ______
Mr. ______
Mr. ______

Part 7– Authorized Signatories (Key Personnel) authorized to signs Bids/Offers & Contracts.

S.No / Name / Position / Contact Numbers / Specimen Signatures
1
2
3
4

Note: Specimen Signatures are mandatory

Part 8 – Firm Remit Details (For payment Purposes).

Same As Part 4, tick only If Not Complete The Following.
Name, Remit To ______
Address, Remit To ______
City ______Sector ______
Telephone NUMBERS. ______Fax No ______
Contact Person. ______

Part 9 – Details of your Bankers.

1. ACCOUNT HOLDER ______
Name of Bank ______
ACCOUNTS NO. ______
Address ______
Telephone No ______
2. ACCOUNT HOLDER ______
Name of Bank ______
ACCOUNTS NO. ______
Address ______
Telephone No ______
3. other banks ______

Part 10 – Relatives / Employees of PTCL

List firm officers or Principles who are PTCL employees or related to PTCL employees. PLEASE TICK IF APPLICABLE

YES NONE
(If Yes; then provide detail :)
1. Name ______Position ______
Department______Relationship ______
2. Name ______Position ______
Department______Relationship ______

Part 11 – Company / Firm Financial Status:

Sr. No / Description / Financial Status (Last Two Years)
Financial Year-1 / Financial Year-2 / Average
1. / Sales / Revenues
2. / Less: Cost of Sales
3. / = Gross Profit
4. / Less: Expenses / Charges
a. Administrative Expenses
b. Other operating Expenses
c. Financial Charges
5. / Add: Other Income
6. / = Profit / (Loss) Before Tax
7. / Less: Taxation
8. / = Profit / (Loss) after Tax

Note:

In case of audit accounts are not available; a business Profit & Loss statement is required to be submitted on the company letter head along with copy of Tax Return details.

DECLARATION:

I the undersigned Mr. ______authorized on behalf of Messrs ______declare and confirm that the information provided herein is true, accurate and correct. I agree that this registration, if accepted, shall be valid for 3 years from the date of approval and it does not constitute an assumed obligation whatsoever by PTCL. I also confirm that in the event of any changes of status or changes in the elements of the aforementioned information, details shall be provided as and when changes take place.

______ ______

Signature Date

Name: ______

Designation: ______

Note: Required to be submitted on Company/Firm Letter Head Page.

2

A) / BUILDING & CONSTRUCTION
1 / AC-CENTRAL / PACKAGES
2 / AC-COMPRESSORS A&S
3 / AC-CONTROL SYSTEM
4 / AC-INSTALLATION/CONTRACTORS
5 / AC-SPLIT/DUCTED/WINDOW S&I
6 / AC/DC CURRENT PROBE
7 / AC/DC DISTRIBUTION BOARD
8 / ACCESS CONTROL SYSTEM-S&M
9 / AIR BLOWERS & VENTILATORS
10 / AIR COMPRESSORS
11 / AIR COOLED CHILLERS
12 / AIR CURTAIN/DUST PROOFING EQPT
13 / AIR HANDL UNIT/CHILLED PIPING
14 / ALARM & CONTROL
15 / ALARM MONITORING SYSTEM
16 / ALUMINUM
17 / ALUMINUM & GLASS MATERIALS
18 / ALUMINUM LADDERS
19 / ATS SWITCHES
20 / AUTOMATED KEY MANAGEMENT SYS
21 / BATTERIES, CHARGERS & SPARES
22 / BENCH GRINDER
23 / BINS & TROLLEYS FOR STORAGE
24 / BOARDING MACHINERY
25 / BOUNDARY & FENCING
26 / BPO ITEMS & SLEEVES
27 / BREATHING APPARATUS
28 / BUILDING MAINTENANCE
29 / CARD BILLS COIN COUNTING MACH
30 / CARPENTRY & JOINERY
31 / CARPENTRY ITEMS
32 / CARPETS & TILES
33 / CARPETS, RUGS & CLOTH CURTAINS
34 / CEMENT, SAND & GRAVEL
35 / CHEMICALS
36 / CIVIL
37 / CLEANING/JANITORIAL MATERIALS
38 / COCKS & VALVES
39 / CONVERTERS UP & DOWN
40 / COPPER INSULATED
41 / CUSTOM BUILT FURNITURE
42 / DC BATTERIES
43 / DEMOLITION/RECONSTRUCTION WORK
44 / DISMANTLING/ERECTION OF TOWERS
45 / DISPLAY BOARDS ALL TYPES
46 / DISTRIB/CIRCUIT BOARDS/BREAKER
47 / DRAWING & ENGG OFF EQUIPMENT
48 / ELECTRICAL
49 / ELECTRICAL CABLE LAYING
50 / ELECTRICAL INSTALLATION MATRLS
51 / ELECTRICAL WIRE
52 / ELECTRO MECHANICAL
53 / ELECTRO-MECHANICAL
54 / ELECTRONIC ROLLING GARAGE DOOR
55 / ELEVATOR MAINTENANCE & SERVICE
56 / EMERGENCY LIGHT
57 / END OF SUIT DC POWER DISTRIBN
58 / ERECTION/DEMOLITION OF ANTENNA
59 / FALSE CEILING, PARTITIONS
60 / FIBER GLASS
61 / FILING SYS AUTOMATIC/MOBILE
62 / FIRE FIGHTING EQPT/SMOKE DETEC
63 / FM 200 FIRE FIGHTING SYSTEM
64 / FIRE EXTINGUISHING SYSTEM
65 / FIRE EXTINGUISHERS
66 / FIRE EXTINGUISHER SODA ACID TYPE W/REFIL
67 / FIRE EXTINGUISHER 10 LTR SODA ACID TYPE
68 / FIRE EXTINGUISHER FOAM TYPE REFILE 2 GLN
69 / TROLLY MOUNTED DRY CHEMICAL 50 KGS
70 / FIRE EXTINGUSHER CAPACITY 6 KG POWDER
71 / FIRE EXTINGUISHER CARBORN DIOXIDE TYPE
72 / FIRE EXTINGUSHER CAR TYPE (WALL CLAMP)
73 / FIRE EXTINGUISHER 5 CAP KG COMPLETE
74 / FIRE FIGHTING ACCS.
75 / FIRE BUCKET EXTINGUISHER
76 / SPRAY CLEANER BW 100 KG
77 / REFILL FOR FIRE EXTINGUISHER PEN 6 CAPS
78 / FIRE BUCKET FOR WATER
79 / SPARE REFILLS 2 KG
80 / FIRE BUCKET FOR SAND
81 / FORK LIFTS
82 / GAS -REFRIGERATION, FREON
83 / GENERAL OFFICE FURNITURE
84 / GENERATORS & SPARES
85 / GENSET INSTALLATION
86 / GENSET OVERHEAD CONTRACTORS
87 / GYMNASIUM EQUIPMENTS
88 / HARDWARE
89 / HARDWARE & ELECTRICAL
90 / HARDWARE & MISCELLANEOUS
91 / HEAT EXCHANGERS
92 / HIGH PRESSURE CLEANING MACHINE
93 / HIGH-RISE BUILDINGS
94 / HIRING LABOURERS
95 / HUMIDITY & TEMPERATURE
96 / HYDRAULIC EQPMNT-SUPPLY/MAINT
97 / INDL KITCHEN-HEAVY DUTY EQPT
98 / INDOOR & OUTDOOR PLANTS
99 / INSTRUMENTS-TECH/MECH/ELECT
100 / INTERIOR DECORATION-PAINTS/WP
101 / INVERTERS & SPARES
102 / KITCHEN CABINETS
103 / LAMPS, BALLAST & LIGHTING FIXT
104 / LAUNDRY EQUIPMENT
105 / LIFE RAFT
106 / LIFESAVING EQUIPMENT
107 / LIGHTING GROUNDING SURGE PROTN
108 / MANUAL FIRE EXTINGUISHER
109 / MECHANICAL
110 / MEDICAL EQUIPMENT
111 / METAL DOORS/WINDOWS/FRAMES
112 / MOTOR CONTROL PANEL
113 / NON METAL DOORS/WINDOWS/FRAMES
114 / OFFICE FILING CUPBOARDS
115 / OVENS & DISH WASHERS
116 / PAINTING
117 / PALLET TRUCKS
118 / PARTITIONS
119 / PLUMBING
120 / PLUMBING MATERIALS
121 / POWER CABLE
122 / POWER CABLE & ACCESSORIES
123 / POWER SPLITTERS
124 / POWER SUPPLY
125 / POWERPLANT AC/DC
126 / PUMPS & PUMP SPARES
127 / RAISED FLOORING
128 / RECTIFIER
129 / RECTIFIERS & SPARES
130 / REFRIGERATION UNITS
131 / RIGGERS SAFETY EQUIPMENT
132 / RIGGING TOOLS
133 / ROAD TANKERS
134 / ROD DUCTS
135 / SAFETY WEAR - OVERALL, SHOES
136 / SANITARY FIXTURES & FITTINGS
137 / SHELTER TRANSPORT-INSTAL
138 / SHELTERS
139 / SHELVING STORAGE SYSTEM
140 / SITE FILLING WORKS
141 / SOLAR POWER SYSTEMS, BATTERIES
142 / STEEL & IRON
143 / STEEL ITEMS & CABLE TRAYS
144 / STORAGE CONTAINERS-ARCHIVES
145 / SWITCHGEAR & TRANSFORMER
146 / SYSTEM MONITOR & MAIN FAIL ALM
147 / TENTS & TARPAULINS
148 / THERMOSTAT
149 / TIMBER & WOOD SUPPLIES
150 / UPS & SPARES
151 / VACUUM CLEANERS, BLOWERS
152 / VENETIAN/VERT BLINDS/CURTAINS
153 / WATER COOLERS
154 / WATER HEATERS & ACCESSORIES
155 / WATER PROOFING
156 / WATERING/MAINTENANCE OF PLANTS
157 / WORKING PLATFORM
158 / WORKS STATIONS & PARTITIONS
159 / CRANE EQUIPMENT & SPARES
B) / CABLING
1 / DROP WIRE (10 NMT 1 KMT 1 KM=1000MT )
2 / SUSPENSION HOOK
3 / DROP WIRE CLAMP PLASTIC
4 / STAINLESS STEEL ROLL DISPENSER
5 / CLIP CU FOR DROP WIRE
6 / CLIP COPPER FOR DROPWIRE
7 / EYE BOLT
8 / ERIBAND DISPENCER LVY 1161
9 / CLIP FOR DROP WIRE
10 / DISTRIBUTION BKT FOR DROP WIRE
11 / ERIBAND STAINLESS STEEL BAND
12 / ERIBAND S.S SEAL
13 / BRIDLE RING WALL TYPE
14 / BRIDLE RING (6NO.204) POLE TYPE
15 / DROP WIRE CLAMP HOOK IRON
16 / SUSPENSION CLIP COPPER
17 / ERIBAND TOOLS
18 / ERIBAND S.S.ROLLS
19 / JOINTING MATERIAL STRAIGHT JOINT
20 / J/M 3M 300/.4 MM ST JOINT
21 / J/M KIT 10-20-30 PRS
22 / J/M KIT 100 PRS
23 / J/M PCM CABLE ST JOINT 300/.65 (RWPS-65)
24 / J/M PCM CABLE 900/.5 (RWPS-65-A322)
25 / J/M FOR PE JF CABLE XAGA-300/.5 PRS
26 / J/M 300/.4-.6 MM ST JOINT
27 / J/M H/S 600/.6MM ST JOINT
28 / J/M KIT 1800 PRS
29 / J/M KIT 1500-1200-900 PRS
30 / J/M KIT 238/600 PRS
31 / J/M KIT 200/300 PRS
32 / LEAD CORROSION PT SLEEVE ST JT 1200/.4MM
33 / J/M H/S 200/.4-.6 MM ST JOINT
34 / J/M 1800 PRS ST JOINT
35 / J/M 50/.4-.6 H/S ST JOINT
36 / J/M 20/.4-.6 H/S ST JOINT
37 / J/M PCM CABLE ST JOINT XAGA-900/65 PRS
38 / J/M PCM CABLE 200/.6-.5 ST JOINT
39 / J/M PCM CABLE ST JOINT 600-122/38A-322
40 / J/M FOR PCM CABLE 100/.6-.5 ST JOINT
41 / JM FOR PE JF CABLE XAGA-200/0.5 PRS
42 / J/M FOR JF CABLE XAGA-300/7 PRS
43 / J/M 600/.6 PRS XAGA
44 / J/M PE CABLE J/F 200/.4 ST JOINT
45 / J/M 900/.6 PRS XAGA
46 / J/M FOR JF CABLE XAGA-1200/.5 PRS
47 / J/M FOR JF CABLE XAGA-600/0.4 PRS
48 / J/M PCM CABLE 100/-6 2/5/350 ST JOINT
49 / J/M H/S 50/.4-.6 MM STRAIGHT
50 / J/M H/S 10/.4-.6 MM ST JOINT
51 / J/M H/S 20/.4-.6 PRS STRAIGHT
52 / J/M H/S 30/.4-.6 PRS STRAIGHT
53 / J/M H/S 100/.4-.6 MM ST JOINT
54 / J/M H/S 300/.4-.6 MM ST JOINT
55 / J/M H/S 900/.4-.6 MM ST JOINT
56 / J/M KIT 50 PRS
57 / J/M FOR PRESS PCM CABLE ST JT 100/.65
58 / J/M H/S 1200/.4-.6 MM ST JOINT
59 / J/M 300/.4-.6 MM ST JOINT
60 / J/M S.S. AERIAL CABLE 30/0.5 PAIR
61 / J/ M STRAIGHT 10/.4-.6 MM
62 / J/ M STRAIGHT 20/.4-.6 MM
63 / J/ M STRAIGHT 30/.4-.6 MM
64 / J/ M STRAIGHT 50/.4-.6 MM
65 / J/ M STRAIGHT 100/.4-.6 MM
66 / J/ M STRAIGHT 200/.4-.6 MM
67 / J/ M STRAIGHT 300/.4-.6 MM
68 / J/ M STRAIGHT 600/.4-.6 MM
69 / J/ M STRAIGHT 900/.4-.6 MM
70 / J/ M STRAIGHT 1200/.4-.6 MM
71 / J/ M STRAIGHT 1800/.4-.6 MM
72 / JM SINGLE BRANCH
73 / PRESSURIZED SLEEVE 400 PRS BR JOINT
74 / J/M H/S 300/.4-.6 PRS SINGLE BR