Job Title: Resourcing Administrator

Job description

Job title: Resourcing Administrator

Reporting to: Resourcing Business Partner

Job family: HR

Pay Level: B1

Role purpose

To provide comprehensive administrative support to the resourcing team to enable the monitoring and achievement of recruitment KPIs to ensure the talent acquisition vision of the NMC is realised.

Key accountabilities

·  Support the resourcing advisors with the recruitment administration process

·  Update and maintain recruitment records and metrics

·  Liaise with key stakeholders to ensure timely, efficient and seamless recruitment activity

·  Manage the recruitment inbox ensuring emails are dealt with effectively and incoming recruitment activity is directed to the appropriate person

·  Ensure candidates are communicated with and updated regularly to improve the NMC recruitment experience

·  Liaise with managers and candidates to ensure feedback is provided when requested

·  Assist the team with manager workshops, training and focus groups

·  Undertake pre-employment screening checks

·  Ensure all recruitment paperwork is collated and meets all legal requirements, such as Right to Work and Visa’s

·  Ensure all new starters are added to payroll and relevant departments are advised, Learning and Development etc.

·  Ensuring the onboarding process is managed effectively and candidate communication is maintained through offer to start date

·  Assist with projects and input into the development of new ways of working to ensure continued efficiencies are realised

Standard responsibilities

Other responsibilities

There are a number of standard duties and responsibilities that all employees, irrespective of their role and level of seniority within the NMC, are expected to be familiar with and adhere to.

·  Comply at all times with the requirements of health and safety regulations to ensure their own wellbeing and that of their colleagues.

·  Promote and comply with NMC policies on diversity and equality both in the delivery of services and treatment of others.

·  Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act 1998 and its amendments.

·  Comply with NMC protocols on the appropriate use of telephone, email and internet facilities.

·  Comply with the principles of risk management in relation to individual and corporate responsibilities.

·  Comply with NMC policies and procedures as compiled on the organisation’s intranet.

This job description is not exhaustive and as such the post holder is expected to be flexible. Any changes will only be made following a discussion with the post holder.

Person specification

Job title: Resourcing Administrator

Qualifications and experience

·  Experience within a multi-disciplined HR department

·  Recruitment and resourcing specific experience would be an advantage

·  CIPD qualified or equivalent or willing to work towards this

Knowledge, skills and abilities

·  Demonstrable experience within a generalist HR or recruitment specific role

·  Sound knowledge of Microsoft applications, specifically Word and Excel

·  Understanding of sourcing techniques, branding and using e-recruitment systems

·  Strong administrative skills with the ability to analyse success and continually improve on processes

·  Excellent communication skills with a commitment to providing an excellent level of service to all stakeholders, managers and candidates

·  Ability to manage and prioritise own workload whilst working as part of a team

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Resourcing Administrator July 2017