School of Computer Science, Engineering & Mathematics

GUIDELINES TO APPLY FOR STUDENT MAINTENANCE

1. Purpose of the scheme

  • The School of Computer Science, Engineering & Mathematics provides maintenance assistance for the project being undertaken by each student who is undertaking a higher degree by research, a Masters degree by research or coursework or an Honours degree.
  • The allowance can be used to purchase consumables, minor equipment and conference travel. It is recognised that in some cases this may cover entire costs for a student while in others the allowance will only be a part contribution to the total expenses.
  • The student’s supervisor has a responsibility to ensure that the funds are expended in the best interests of the student.

2. Eligibility

The following rules govern eligibility:

a)Funds will only be awarded to candidates enrolled in the School of Computer Science, Engineering & Mathematics

b)The amount to be awarded per student over the course of his/her candidature as prescribed on the application form.

c)Supervisors may choose to top-up funds.

NB PhD Students: the allocation may not be used for costs associated with thesis production.

Funding for thesis preparation is provided separately by the Higher Degree Administration and Scholarships Office to which applications should be made.

NB: Application for further funds can be made via the Faculty Research Office. For information and to download the application form please go to the following web-sites:

3. Method of Application

Funding can be accessed in various ways

a)Pre-payment, e.g. conference travel

b)Reimbursement claim

c)Direct purchase of goods e.g. university purchasing card, pay on invoice.

Prepayments

If requesting a pre-payment please attach a conference flyer to the application form. As part of the University’s travel policy, prepayments are to be acquitted through the submission of ORIGINAL tax invoices/receipts for the relevant amount and a flight itinerary within 14 days after completing the conference travel.

Reimbursement Claim

Please attach ORIGINAL tax invoices/receipts obtained from the supplier for the relevant amount to the application form – copies will not be accepted.

Purchase of Goods from Suppliers

Purchase of goods from suppliers will not be made prior to the application form being completed and duly authorised by all relevant persons. Where the purchase of computer related items are concerned, the application form must also be signed by a Computer Services Representative.Requests for parts and materials purchases must be to Engineering Services Group on the attached form. For all non-parts and materials purchases, the completed application form and relevant documentation should be submitted to the CSEM School Office for processing.

School of Computer Science, Engineering & Mathematics

APPLICATION FOR STUDENT MAINTENANCE SUPPORT – ALL PURCHASES

Please tick one of the following boxes as applicable

Are you a / Max. funds allowed
PhD Student enrolled prior to 1/1/2014? / $1,400 / (+ $2,000 computer purchase)
PhD Student enrolled from 2014? / $1,600 / (+ $2,000 computer purchase)
Masters Student by Research enrolled prior to 2014? / $1,000
Masters Student by Research enrolled from 2014? / $1,200
Masters Student by Coursework? / $600 / (+ $200 printing final material)
Honours Student? / $600 / (+ $200 printing final material)

For general purchasing, the funds can be used for items such as consumables, minor equipment & conference attendance applicable to your course of study. Application forms should be completed, duly signed and forwarded to the School Office for processing, together with all relevant documentation and tax invoices/receipts.

Due to School policy, all computer items must be approved for purchased through aComputing Services Representative and all applications for parts and materials must be processed through the Engineering Services Group.

Student Number / Username (FAN)
Given Name / Family
Name
Contact Phone / Year Commenced /  Full time  Part time
Purpose of expenditure:
Funds Requested / $
Student’s Signature / Date: / / /
 / Documentation attached (seeguidelines - Method of Application)
Supervisor’s Name / Signature / Date: / / /
Computing Services Representative (where applicable)
Name / Signature / Date: / / /
SCHOOL OF COMPUTER SCIENCE, ENGINEERING & MATHEMATICS
FLINDERS UNIVERSITY, Adelaide
REQUEST FOR COMPUTER ITEMS PURCHASE
PROJECT TITLE:
Note 1: Request can be accompanied by appropriate printed brochure
Note 2: Minimum 2 quotes required unless using Flinders University preferred supplier (Dell and/or Apple)
Note 3: Please email completed requests to your supervisor
Request Date: / / /
Date Required: / / /
QTY / PART DESCRIPTION / Unit Price / Sub Total
SUPPLIER & CAT NO#
Total:
SCHOOL OF COMPUTER SCIENCE, ENGINEERING & MATHEMATICS
FLINDERS UNIVERSITY, Adelaide
REQUEST FOR PARTS AND MATERIALS PURCHASE
PROJECT TITLE:
Note 1: Request to be accompanied by appropriate drawings and schematics
Note 2: If ordering multiple items, appended spreadsheets are acceptable
Note 3: Please email completed requests to your supervisor
Date Required: / / /
QTY / PART DESCRIPTION / Unit Price / Sub Total
SUPPLIER & CAT NO#
Total:

CSEM Student Maintenance FormFeb 2016