Title: Event Management Intern
Hours: 40 hours/week + events
Payment: $500 monthly stipend + paid travel expenses
Dates: August 22nd 2017 – End of the fall academic semester
Vision Event Management is a running event management company that specializes in the planning and production of races. The VEM intern will be responsible for a variety of tasks throughout the internship and will get an overall understanding of the event industry. These responsibilities include both operations tasks and marketing tasks.
1. Logistics
a. Attend all company-wide logistical meetings
b. Distribute post-race action items to each member of staff
c. Facilitate with designing event materials, such as signs and maps
2. Warehouse
a. Learn how inventory is tracked and organized
b. Aid in the packing and orgistration of pre-race materials
c. Assist in maintaining the organization and upkeep of the warehouse
3. Participant Management & Customer Service
a. Become proficient in various aspects of Race Roster, such as adding and editing participants
b. Update registration numbers weekly for each upcoming event
c. Promote VEM’s events to volunteers, charities, and potential sponsors
4. Event Positions
a. Familiriaze one’s self with the responsibilities and tasks of each event
b. Work with the race director to get imperative information and materials
5. Grassroots
a. Maintain online event lists updated with VEM events
b. Retain and update contacts for event marketing-flyer distribution
c. Deliver flyers to businesses throughout the event’s area
6. Expos
a. Setup and maintain the marketable appearance of exposition booths
b. Focus on registrations and engaging potential participants
7. Social Media
a. Communicate with marketing coordinator to organize contests and promotions
b. Assist in creating all social media schedules/outlines across all platforms
c. Collaborate on each post for all social media handles
d. Aid in creating social media promotions
e. Update graphics and race information on
f. Research new social media platforms and plan new accounts for events
8. Newsletters & Emails
a. Create exciting and new content for race newsletters
b. Utilise the Constant Contact software to disperse marketing emails
9. Surveys
a. Produce and update post race surveys for all events
b. Distribute post-race survey results to each staff and crew member
c. Follow up with race winners of survey contests and promotions
10. Miscellaneous
a. Design prizes and awards for various contests and promotions
b. Create fast fact sheets after events
c. Research potential new events and trends in the event industry
If you are interested, please send your resume to Alex Reiff at .
Vision Event Management in Westfield, Indiana is searching for 4 PAID interns for the Fall 2017 semester.
VEM owns and operate high-level running events throughout the United States. This internship will be highly active and involved with the operations team and marketing coordinator. Travel will be involved throughout the internship.
Please distribute this internship posting through all available channels. If you have any questions, please do not hesitate to ask.
Thank you,
Hannah Powers
Vision Event Management Intern, Spring 2017