Disbursement Posting

SOP FOR TSLTW

(DISBURSEMENT POSTING)

INDEX

1.Master Setup

2.Transaction Details

3.Approval Details

4.Financial Posting

Master Setup

Step → 1

User need to create the one new login location as “TSLHQ002” in the below screen

Path : System administration → General Setup → Agent Master

Step → 2

Once the above setup done, then user need to add the location code in the agent location master

Path : System administration → General Setup → Agent Master

Step → 3

Config Setup

User need to define the config setup as shown below,

Step → 4

Carrier GL setup for TSLTW carrier,

Path :

Master data → cargo master entries → carrier G/l Setup

Step → 5

User need to create the one new carrier as “TSLTW” in the below screen

Step → 6

The user need to make the account code setup for TSLTW as shown below under TSLHQ002 login location,

Step → 7

Carrier code Setup

This setup used to identify the service/vessel/voyage related to TSLTW. User need to select the vessel, from voyage and to voyage and press the fetch button.

Path: Master Data → cargo master entries → carrier code setup

Step → 8

Once the user click the fetch button, then they can able to view the voyage related to the above combination. Now system will allow to select vessel/voyages related to TSLTW.

Step → 9

After selection of voyages, user need to select the Reporting carrier and enter the validity as shown below. Once the above details entered, user can press <Ok> to proceed with the next window.

Step → 10

After the above selection, then user can save the setup related to TSLTW carrier as shown below.

Transaction Details

Disbursement Posting

Step → 1

User need to create the AP invoice,The user need to select the allocation code as

Step → 2

Once the Ap invoice was created then user need to approve the Invoice in the approval AP Voucher approval screen

Step → 3

Once the Ap Invoice generated , then user need to make the disbursement posting

Once the user select the invoice details, they need to click the Post button

Approval Details

Step → 1

System Administration → General Setup → Document Type creation

The user need to define the approval layer for the above document type

Step → 2

Documentation → Voyage Accounting → Disbursement Approval

Step → 3

The HQ User need to do the Approve the disbursement number generated in the Agent side

Financial Posting

Principal side:

Credit Agent AP Account(As per agent location master)

DebitPrincipal Expense Account(As per BL Charge link with Multiple GL)

Agency side:

CreditCredit Carrier GL(TSL or TSLTW)(As per carrier gl setup)

DebitPrincipal Receivable or PayableAccount(TSL or TSLTW) (As per carrier gl setup)

Note:

Please refer the previous SOP for more details, except carrier code setup and related changes.