Page 6
Regular Board Meeting June 9, 2015
Regular Board Meeting
June 9, 2015
On June 10, 2014 the Alvin Independent School District Board of Trustees met for a Regular Meeting at Rodeo Palms Jr. High, 101 Palm Desert Drive, Manvel, TX with the following members present:
Cheryl Harris, Tiffany Wennerstrom, Nicole Tonini, Earl Humbird, Regan Metoyer, Vivian Scheibel and Trustee Elect – Julie Pickren.
Superintendent Gilcrease and other administrative staff were also present.
ITEM # 1 - CALL TO ORDER
President Harris called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001.
VISITORS
A complete list of registered guests is available in the office of the Superintendent.
ITEM #2 – ADMINISTER OATH OF OFFICE TO NEWLY ELECTED TRUSTEES
On April 14, 2015, the Board of Trustees voted to approve the Certification of Unopposed Candidates and adopt the Order of Cancellation of the May 9, 2015 Board of Trustee election as each candidate was unopposed.
Even though no election was help, the candidates who were declared “elected” had to follow the protocol of the election calendar, just as if an election had been held and could not be sworn in until after the last day of the canvassing period (May 2, 2015).
Having compiled with al legal and district requirements for filing, Municipal Judge, Bill Pannel, administered the Oath of Office to the following trustees:
Julie Pickren Position 1
Regan Metoyer Position 2
Cheryl Harris Position 3
ITEM #3 – CLOSED EXECUTIVE SESSION
The Board of Trustees entered into a Closed Executive Session at 6:07 p.m. pursuant the following:
551.074 Deliberate on the Officers for Board of Trustees
The Board of Trustees returned into an Open Session at 6:11 p.m.
ITEM #4 – ELECTION OF BOARD OFFICERS AND REQUEST TO CONSIDER CHECK WRITING
AUTHORITY
Trustee Scheibel made a motion to elect the following slate of officers for the Board of Trustees and continue the use of the current officer signature plate:
Cheryl Harris President
Nicole Tonini Vice-President
Regan Metoyer Secretary
Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #5 – BOARD WORKSHOP – STUDENT TRAVEL (DISCUSSION ONLY)
The Board of Trustees entered into a Workshop to discuss student travel at 6:14 p.m.
Discussion ensued regarding earned competition trips, invitational competition trips, open educational trips and school and non-school sponsored educational trips.
The Board of Trustees returned into the business portion of the meeting at 7:00 p.m.
ITEM #6, 7 and 8 – INVOCATION, PLEDGE OF ALLEGIANCE & GREETERS
Trustee Pickren gave the invocation and led the Pledge of Allegiance.
Manvel High School Percussion and the AISD Education Foundation were the greeters for the evening.
ITEM #9 – STUDENT & FACULTY COMMENDATIONS
Commendations were presented to the following:
Honor Student Council School of Excellence Award
The following EC Mason Elementary Student council Officers and sponsors received the Honor Student Council School of Excellence Award, from the National Assoc. of Elementary School Principals:
Clay Demarco, President
Kadence Coward, Vice President
Wyatt Plaster, Treasurer
Trenton Jones, Historian
Caleb Castle, Parliamentarian
Natalie Flores, Secretary
Heather Villaloboz, Sponsor
Leah Webb, Sponsor
Blaire Connelly, Sponsor
Houston Invention Showcase
Sydney Mathew – 4th Grade – Wilder
Grand Prize Winner with E-Z Pill Reminder
Inaugural Legacy Project
Zion Dixon, Madisonne Broughton, Jay Vaghela and Sophia Karavantos Schnur – 5th Grade Wilder Students - Track and Benches for Wilder Elementary
Manvel High School Boys Track & Field Team
The Manvel High School Boys’ Track and field team under the direction of Coach Kendrick Crumedy won the State – 6A Track and Field Championship on May 16th. The following students were responsible for bringing home the title for Manvel High School:
Deontay Anderson, Christion Childs, Reggie Hemphill, D’Eriq King, Joshua Martin, D’Vaughn Pennamon, Jaren Colbert, Howard Fields, III, Qyalan Clay and Daniel Ford.
2015 Balfour “Yearbook Yearbook”
Editors: Stephania Rodriguez & Ashlynn Ankofski
Adviser: Jessica Tompkins
Texas Choral Director’s Association Honor Choir
Gabriel Salazar – Fairview Jr. High
Dylan Gerard – Nolan Ryan Jr. High
Elliot Green – Nolan Ryan Jr. High
Milo Vasquez – Nolan Ryan Jr. High
2015 Duke University Talent Identification Program (TIP)
Alvin Jr. High
Laine Helpenstill
Harby Jr. High
Rennyn Bradford, Gabriel Espinoza, Cody Kettler, Grace Koenig, Lyssa Peltier, Emerald Williams
Rodeo Palms Jr. High
Zaria Ross
Fairview Jr. High
Christopher “Blake” Adame
Nolan Ryan Jr. High
Arveen Galvin Adap, Amaresh Adusumilli, Rithika Angal, Joshua Atac, Hannah Belinne, Alexander Cessna, Aaran Chandler, Sajan Dayal, Ami Dongchau, Kylie Ede, Jill Garrison, Nitya Gudipaty, Melinda He, Deborah Jacob, Christina Lewellyn, Robert Liao, Vishnu Naida, Nathan Ngo, Rowan Ostrowicki, Christopher Pham, Nila Shibu, Nikita Sinh, Lekha Surapaneni, Preksha Vaghela, Miiko Yesland, Dean Zach
Nolan Ryan’s Rithika Angel has been noted as a Grand recognized Duke TIP student
High Progress Schools identification
Passmore Elementary
ITEM #10 – OPEN FORUM – INFORMATION ONLY
No requests were submitted
ITEM #11 - REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-G
Trustee Wennerstrom made a motion to approve Consent Agenda Items A-G. Trustee Tonini seconded the motion. Motion carried unanimously (7-0).
ITEM A – REQUEST TO CONSIDER APROVAL OF BOARD MINUTES
The following minutes were submitted to the Board of Trustees for approval:
May 12, 2015
June 3, 2015
ITEM B – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST
The following Properties in Trust were submitted to the Board of Trustees for approval. Administration recommended acceptance of the following:
Property 4780-0042-000
Bidder Rodolfo Mena, Jr.
Legal Desc. Block 3, Lot 3 5911 Janet
.1903 Acres
Appraised Value $5,180
Taxes Due $2,188
Offer $2,200
Property 7680-0024-000
Bidder Rodolfo Mena, Jr.
Legal Desc. Block 1, Lot 13 405 CR 730
.2413 Acres
Appraised Value $6,310
Taxes Due $2,357
Offer $1,300
ITEM C - REQUEST TO CONSIDER APPROVAL OF REQUEST FOR PROPOSAL OR TRANSPORTATION EQUIPMENT, PARTS, SUPPLIES AND SERVICES CATALOG
Proposals were extended to over 119 vendors with 62 responding t the Equipment, Parts and Supplies RFP.
Proposals were extended to 57 vendors with 22 responses for the Services Catalog RFP. A non-exclusive award is requested to allow each participating vendor to supply discounts. This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both parties agree to the terms of the contract.
ITEM D – REQUEST TO CONSIDER DISTRICT INVESTMENT FIRMS AND INVESTMENT POLICY / TRAINING SOURCES
Annually, the Board is required to review the investment policy, investment firms and brokers to be used for the next calendar year.
The following list of qualified brokers or pools are authorized to engage in investment transactions for the calendar year:
· Coastal Securities
· Lone Star/First Public
· TCG Advisors
· Texas Class
· Texas Term/PFM Asset Management LLC
· Texpool/Federated
· UBS Financial Services, Inc.
· Wells Fargo
Sources for investment training for investment officers
· ASBO – Association of School Business Officials
· GFOA – Government Finance Officers Association
· TASA – Texas Association of School Administrators
· TASB Texas Association of School Boards
· TASBO – Texas Association of School Business Officials
· HCDE – Harris County Department of Education
· First Public LLD/PFM Asset Management
· Whitley Penn Certified Public Accountants
· Region IV Education Service Center
· Texas State University/Texas State University Hobby Center for Public Service
· University of North Texas Center for Public Management
ITEM E – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF A WATER METER EASEMENT TO BRAZORIA COUNTY MUNICIPAL AUTORITY DISTRICT #55 (MUD #55) AT MERIDIANA ELEMENTARY SCHOOL
The Municipal Utility District #55 has requested an easement from AISD on which to locate the water meter that will serve Meridiana Elementary.
ITEM F – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF ELECTRICAL POWER EASEMENT TO CENTER POINT ENERGY AT MERIDIANA ELEMENTARY SCHOOL
Center Point Energy will be building and providing electrical service for the new Meridiana Elementary School in Iowa Colony.
ITEM F – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF A SANITARY SEWER EASEMENT TO BRAZORIA COUNTY MUNICIPAL AUTHORITY DISTRICT #31 (MUD #31) AT THE STERLING LAKES ELEMENTARY SCHOOL SITE
In order to procure sanitary sewer service to the future elementary school site in Sterling Lakes, it was necessary that Alvin ISD grant a utility easement to MUD #31.
As of this date, no schedule or funding has been committed or approved for building construction and opening of this elementary school.
ITEM #12 – REQUEST TO CONSIDER APPROVAL OF TOTAL COMPENSATION GROUP (TCG) INVESTMENT ADVISORY CONTRACT
Total Compensation Group Investment Advisory Services, LP (TCG Advisors), offers investment advisory services to public entities. TCG, through their Managed Asset Portfolio Program (MAPP, helps districts map out a unique plan to achieve a properly-diversified, risk-balanced approach in managing their investments.
Trustee Metoyer made a motion to approve the contract as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #13 – REQUEST TO CONSIDER APPROVAL OF PROPERTY INSURANCE RFP
Proposals were extended to six vendors with Victory Insurance being the only company to submit a proposal. While adding additional property to be covered, the 2015-2016 cost was still decreased by $67,918.00 for a total premium of $1,442,839.00.
Motion carried unanimously (7-0).
ITEM #14 – REQUEST TO CONSIDER APPROVAL OF ARCHITECTURAL ENGINEERING SERVICES FOR A PRACTICE POOL AT SHADOW CREEK HIGH SCHOOL
Building Programs requested that a contract for professional design services be issued to Stantec Architecture to provide archite4ctural and engineering services for a practice pool at Shadow Creek High School.
Trustee Tonini made a motion to approve the Stantec Architecture contract for professional design services for the practice pool at SCHS and authorize the Superintendent or his designee to review and execute the final negotiated contract. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #15 – REQUEST TO CONSIDER APPROVAL OF PROFESSIONAL DEELOPMENT APPRAISAL SYSTEM (PDAS) DISTRICT CALENDAR
Trustee Wennerstrom made a motion to approve the 2015-2016 PDAS calendar as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #16 – EMPLOYMENT OF PERSONNEL
As presented
Trustee Wennerstrom made a motion to approve all employments as presented. Trustee Pickren seconded the motion. Motion carried unanimously (7-0).
ITEM #17- REQUEST TO CONSIDER ADMINISTRATIVE APPOINTMENT – MHS ASSISTANT PRINCIPAL
This item was pulled from the agenda.
ITEM #18 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT –HEAD BASKETBALL COACH – ALVIN HIGH SCHOOL
John Oliverio was recommended to serve as Head Basketball Coach for Alvin High School.
Trustee Metoyer made a motion to approve John Oliverio as presented. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #19 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT – HEAD BASKETBALL COACH – MANVEL HIGH SCHOOL
Chris Wilson was recommended to serve as Head Basketball Coach for Manvel High School.
Trustee Tonini made a motion to approve Chris Tilson as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #20 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT – BAND DIRECTOR – MANVEL HIGH SCHOOL
Brian Moreno was recommended to serve as Band Director for Manvel High School
Trustee Scheibel made a motion to approve Brian Moreno as presented. Trustee Pickren seconded the motion. Motion carried unanimously (7-0).
ITEM #21 – REQUEST TO CONSIDER APPROVAL OF ASSOCIATE ATHLETIC DIRECTOR (2)
The Board of Trustees chose to vote on the recommendations separately for Associate Athletic Director.
Jimmy Hestand was recommended to the Board of Trustees to serve in the position of Associate Athletic Director.
Trustee Wennerstrom made a motion to approve Mr. Hestand as recommended. Trustee Tonini seconded the motion. Motion carried unanimously (7-0).
Carla Newsome was recommended to the Board of Trustees to serve in the position of Associate Athletic Director.
Trustee Tonini made a motion to approve Ms. Newsome as recommended. Trustee Metoyer seconded the motion. Motion carried unanimously (7-0).
ITEM #22 - REQUEST TO CONSIDER APPROVAL OF EXECUTIVE DIRECTOR OF CTE (2)
Two positions for Executive Directors of CTE were presented to the Board of Trustees for approval.
Tommy McEwen was recommended to the Board of Trustees to serve in the position of Executive Director of CTE.
Trustee Wennerstrom made a motion to approve Mr. McEwen as presented. Trustee Metoyer seconded the motion. Motion carried unanimously (7-0).
Cathy Windsor was recommended to the Board of Trustees to serve in the position of Executive Director of CTE.
Trustee Pickren made a motion to approve Mrs. Windsor as recommended. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0).
ITEM #23 - REQUEST TO CONSIDER APPROVAL OF COORDINATOR OF ELEMENTARY ADVANCED ACADEMICS
Administration recommended Ms. Patty Hammer to serve in the position of Coordinator of Elementary Advanced Academics.
Trustee Tonini made a motion to approve Ms. Hammer as presented. Trustee Humbird seconded the motion. Motion carried unanimously (7-0).
ITEM #24 – DIRECTOR’S REPORT
Mr. Josh Campbell, Energy Manager and Facilities Coordinator submitted an Energy Management Report for the Board of Trustee’s review.
ITEM #25 – SUPERINTENDENT’S REPORT
Superintendent Gilcrease gave an overview of the following:
· Teachers & Paraprofessionals of the Year
· Changing the World Award
· Citizens’ Advisory Committee Update
· Trustees Visit Shadow Creek High School
· Shadow Creek High School Principal Meet &
Greet
· Trustees End the year Reading to Students
· Alvin ISD Convocation
ITEM #26 – FUTURE AGENDA ITEMS
No future agenda items were requested.
ITEM #27 – ADJOURNMENT
Trustee Humbird made a motion to adjourn with a second given by Trustee Wennerstrom. Motion carried (7-0) Meeting was adjourned at 8:58 p.m.
Attest:
______
Cheryl Harris, President
______