Revision Date: 6-7-2017
Merchandise Proposal
Student Organizations & Specialty Committees – VCOM–Carolinas Campus
Directions: / 1. Contact a vendor for a mock-up (rendering of your proposed item) and cost break-down2. Email your digital mock-up, picture, or drawing to Cassie Godfrey at
3. Place completed form in the BLUE “Merch Proposal” folder in Student Service Office 129.
4. If re-ordering an item from the same vendor you do not need to fill out the form again.
Organizing Team Information
Sponsoring Organization: / Choose an item.Merchandise Chair:
Treasurer:
Student Org President:
(or Specialty Committee Chair)
Please Answer: / My Faculty Advisor, Organization President, and Executive Board are aware of and approve this item. ☐Yes ☐No
Description of Fundraising Item
Describe the item for which you are requesting approval. If you are doing multiple versions of the same item (e.g., two colors of ceramic coffee mugs, both a long-sleeve and a short-sleeve t-shirt with the same design, etc.), be sure to specify this in your description. REMEMBER: If the image of your item is hand-drawn, please identify where the item’s artwork/logo/etc. will be placed.Detailed Item Description:
Who will be ordering this item, once approved?
Which vendor are you using? (include website, if applicable)
Artwork and Logo Usage
Which of the following are you incorporating in your design? (Check all that apply) / ☐ Original Artwork ☐ Student Organization’s Logo (Peds, EM, etc)☐ Official VCOM Logo ☐ VCOM Name in Plain Block Letters (“ VCOM ”)
☐ Slogan or Other Text ☐ Other Entity’s Official Logo (National Chapter, Local Business, etc.)
*NOTE on VCOM Logo Usage: You are not required to use the VCOM logo on your fundraising item. However, if you would like to use the VCOM logo, our Marketing Department will also need to weigh in (Marketing Approval is included as part of this form’s process – no extra paperwork required for you!).
When thinking about incorporating the VCOM logo:
· Keep in mind that the Primary Logo is strongly preferred
· Horizontal Logos may be approved if the imprint area:
o is smaller than 1”,
o has a “strongly horizontal” rather than vertical orientation, or
o if the overall aesthetic would be improved by using the horizontal logo
· You may NOT alter the VCOM logo in any way (i.e.: don’t make it pink, don’t put a box around it, don’t chop off part of it, don’t add anything inside the “O”, etc.). Alterations will not be approved.
If using the VCOM Logo: Please indicate which style of the logo you hope to use from the options below.
☐ Primary Logo
/ ☐ Horizontal VCOM Logo
Official VCOM
Logo Color: / ☐ Full color, as shown above / ☐ Full color, formatted for use on dark backgrounds
☐ 100% Black / ☐ 100% White / ☐ 100% Maroon / ☐ 100% Orange
VCOM’s Official Colors:
Pantone Matching System (PMS) Word Document Colors (RGB) 4-Color Process (CMYK)
VCOM Maroon: PMS 208 Maroon: Red – 163; Green – 0; Blue – 70 Maroon: Cyan – 0; Magenta – 100; Yellow – 36; Black – 37
VCOM Orange: PMS 158 Orange: Red – 245; Green – 128; Blue – 37 Orange: Cyan – 0; Magenta – 61; Yellow – 97; Black – 0
Financial Impact
Purchasing PlanAre you planning to:
(A) Buy up-front using the organization’s money
-or- / ☐Up-front purchase of non-sized item in this quantity:
☐Up-front purchase of sized item in this quantity:
(B) Taking orders to purchase at a later date / ☐ Taking orders. We can place an order with our vendor after we reach this minimum quantity:
Please Note: / VCOM organizations must seek donations to their organization, rather than selling items for profit.
Cost Analysis
Use the table below to provide a pricing breakdown.
A
Quantity
Base Cost Per Item
Personalization / Set-Up Fees
Shipping/Handling
Sales Tax
Total Cost Per Item
Suggested Donation (“Price”) You Plan to Request Per Item:
Your Signature: Date Submitted to Student Services:
Determination of Approval (for Office of Student Services Use Only)
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