BALMER LAWRIE & CO. LIMITED.

5, J N Heredia Marg, Ballard Estate, Mumbai - 400001

Email :

Tender Enquiry No.: BL/T&V/Mum/Print/25 (A)/2016-17 DueDate : 03rd March 2017

Date :27thh Feb 2017

M/s ______

______

______

Dear Sirs,

Sub : Annual rate contract for supply of Printed Stationery items for our office at Ballard Estate office
  1. We are a Government of India Enterprise under the Administrative control of Ministry of Petroleum & Natural Gas.
  1. Sealed quotations [fax & e-mail offers are not acceptable] are invited from Competent Vendors for Annual rate contract for supply of Printed Stationery items at office our above office address.
  1. The terms and conditions for the supply of Printed Stationery items are enclosed as Annexure-I.
  1. The vendors are required to submit details of their Agency/ Company in Annexure - II.
  1. The specification for different items should be as per “Specification required” in Annexure – III.
  1. The quoted rates should also be in the prescribed format as per Annexure-III.
  1. Interested bidders may send their most competitive rates in a sealed cover with duly completed (wherever applicable) and signed copies of tender enquiry, Annexure-II and Annexure-III.
  1. Documentary evidence to prove that the party meets the qualification criteria also needs to be enclosed.
  1. The vendor should visit the office and collect/check sample from our office before submitting the enquiry
  1. The sealed cover/envelope with the offer should havesuperscription as “Quotation for Pre-Printed Stationery” and be addressed to Manager [Facilities Management], BalmerLawrie & Co. Ltd, 5, J N Heredia Marg, Ballard Estate, Mumbai – 400001 so as to reach on03rd March 2017 by 05.00 pm. Kindly mention the tender enquiry number on the top of tender envelope.

Thanking you,

Yours faithfully,

For BalmerLawrie & Co. Ltd

Manager [Facilities Management]

ANNEXURE – I

Tender Enquiry No.: BL/T&V/Mum/Print/25 (A)/2016-17 DueDate : 03rd March 2017

Date :27thh Feb 2017

GENERAL TERMS AND CONDITIONS
  1. The contract is to commence from the date of award of contract to the Firm and shall continue for a period of one year,unless it is curtailed or terminated by the company owing to deficiency of service or supply of sub-standard quality of materials.
  1. The contract shall automatically expire after one year from the commencement of the contract unless extended further by the mutual consent of contracting firm and the company on the same terms & condition.
  1. The contract may be extended on the same terms and conditions or with some addition/deletion/modification and on satisfactory performance, for a further period of one year.
  1. The contracting firm will not be allowed to transfer, assign, pledge or sub-contract its rights and liabilities under this contract to any other Company/Firm/agency without the prior written consent of the Company.
  1. The contracting firm will be bound by the details furnished by him/her to the company, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him/her is found to be false at any stage, it would be deemed to be a breach of terms of contract making him/her liable for legal action besides termination of contract.
  1. BalmerLawrie & Co Ltd reserves right to terminate the contract during initial period also after giving a week’s notice to the Firm.
  1. The contracting Firm should be in a position to supply printed stationery items mentioned in the list enclosed on short notice as and when needed. It may be noted that the items entered into Annual Rate contract are to be delivered at our office at 5, J N Heredia Marg, Ballard Estate, Mumbai – 400001.
  1. All expenses for sending the printed stationery items to the company should borne by the stationery printer.
  1. The rates quoted shall remain same during the rate contract period and no request for any increase in the rates shall be entertained.
  1. The owner/firm should be available on his direct telephone (office as well as residence) and also on mobile phone so that he may be contacted immediately in emergent cases. The Mobile number may also be provided.
  1. Before award of contract, all original documents will be checked by the company and that time attested photocopies are required to be furnished.
  1. Though ORDER is for Annual requirement BUT PRINTING OF STATIONERIES WILL BE DONE ONLY AS & WHEN REQUIRED AND ORDER WILL BE PLACED AS PER APPROVED RATES..
  2. Quantity may increase or decrease depending on our requirements.
  1. The company will not be responsible for any financial loss or other injury to any person deployed by the contracting firm in the course of performing their duties in connection with supply order of stationery items.
  1. The Tenderer should quote the amount for the item as per the terms and conditions.
  1. The evaluation and comparison of bids shall be made on the basis of total cost of items mentioned in Annexure III.
  1. Incomplete Offers may be rejected.
  1. Terms of Payment –The Company will pay the amount based on a particular order within 15 days of delivery of specified items in that order.
  1. The vendor should confirm whether the provisions of the Micro, Small & Medium Enterprises Act, 2006 is applicable to them. If so have they been registered under the same? If yes, then a copy of the registration certificate to be enclosed.
  1. Bid Evaluation Criterion

All terms & conditions stipulated in the tender document shall be considered for selection of a firm. However, L-1 firms(s) will be decided on the basis of the lowest procurement value of the listed items in Annexure III.

It is mandatory for all the participating bidders to quote their rates (exclusive of tax) for all the items as per specifications indicated at the price bid at Annexure –IIIfailing which the bids shall be considered as non-responsive.

If the above terms are agreeable, kindly sign the terms and conditions and attach along with the offer.

SIGNATURE OF TENDERER SEAL :

NAME:

DATE :

Tender Enquiry No.: BL/T&V/Mum/Print/25 (A)/2016-17 Due Date : 03rd March 2017

Date : 27thh Feb 2017

ANNEXURE – II

Details of Agency

1 / Name of Agency/ Firm
2 / Full address of registered office
3 / Email id
4 / Website address if any
5 / PAN NO.
6 / VAT NO.
7 / NAME AND DESIGNATION OF CONTACT
8 / PHONE
9 / MOBILE NO.
10 / COMPANY SEAL
11 / SIGNATURE OF TENDERER
12 / PLACE
13 / DATE

i

Tender Enquiry No.: BL/T&V/Mum/Print/25 (A)/2016-17 Due Date : 03rd March 2017

Date : 27thh Feb 2017

ANNEXURE – III

DETAILS OF PRINTED STATIONERY ITEMS REQUIRED

Particulars / Boxes / Quantity / Rate / Total cost
1 / Single Part Billing stationery / 30 boxes / 90000.00
2 / 10 x 12 billing stationery( 1+1) with carbon / 72 boxes / 72000.00
3 / 10 x 12 billing stationery( 1+2) with carbon / 25 boxes / 18750.00
4 / Bills forwarding books / 12 books
Canvas Envelopes
1 / 10”x 13” / 1000 nos.
2 / 6”x11” / 2000 nos.
3 / 18”x14” / 300 nos.

Note: - Kindly collect all samples and understand the quality from our office at the above address before submitting the tender document. Any deviation in supplied stationeries will not be accepted and order will be cancelled.

Signature of Tenderer

Seal of the Firm