BUDGET DEVELOPMENT FISCAL 2013-2014
Resource Allocation Proposal
Originator: / Mark Dumas
Program or Department Name: / Instructional Technology Support
Area Dean: / Pat James / Campus: / MVC/SJC
Area Vice President: / Bill Vincent
Account Code: / 11-124/224-0000-0-4999-00-6498
Total Amount Requested: / $21,000
One Time Funding _X__ / On Going Funding _____ / Safety____
What are you requesting? Why is the request being made? Where was the need identified?
I am requesting one time funding for 6 LCD Ceiling Projectors.
These projectors are used in all smart classrooms and are needed as hot spares for the 140 plus installed LCD projector base to protect us from sudden failure. These projectors are used by faculty to teach classes throughout most of the district.
This need was identified in our Program Review for 2008, 09, 10, 11, and 12.Demand for smart classrooms has risen incrementally over the past 10 years. About 98% of the classrooms in the district are equipped with these projectors and failures are fairly uncommon.
Section I / Demonstrate how your request is supported by your Program Review/Annual Program Assessment:
In 2008, we identified the following need in section 0.1 & 0.2 & 0.3 of our program review: We need more “Smart Classroom awareness and rapid propagation (now 75% of district classrooms) 107 Smart Classrooms to date.” In the years following this we expanded the base from 75% to 98% and found soft funding (now evaporated) sources to provide these hot spares.
Section I / Demonstrate how your request is supported by your Unit Plan and Division Plan (link to Unit/Division Plans 2011-2012)
Under Section VI Resources:
Item 3. “A long range plan should be developed to … place all computer labs and smart rooms into a continual renewalcycle.”
Until this happens we will need one time funding for 6 hot spare LCD projectors in 2013-2014.
Section I / Demonstrate how your request is supported by your CLO/DLO/PL0/AUO/SLO:
From the ITS program review 2012/13 last page.
- Faculty will be supported in their technology needs for delivering their curriculum.
- Students and Faculty have access to over 95% smart classroom technology across the district.
- Computer technology will be upgraded through diligent operation and review of all instructional hardware and software.
Section II / Describe how your request is aligned with one or more of the following Institutional Priorities: (link to SP)
Student Success
Visual aids are proven to increase student success. Modern instructors expect up-to-date delivery equipment in classrooms and prepare their classes to employ it.
Fiscally Sound Position:
Projectors are not replaced until projector failure occurs. This group of projectors will arrive just in time to meet the upcoming predictable needs for the year or slightly beyond.
Systematic Planning and Assessment:
The number of projectors is determined through yearly inventories, age of projectors, and hours of usage tracked by the projectors themselves in addition to the average life cycle data available.
Section II / Institutional Pride and Organizational Culture:
The institution has consistently upgraded classroom delivery technology that meets the technology quality of surrounding colleges. Even though budgets have evaporated somewhat we must still keep the technology at least at that level to keep pace with quality technology assisted delivery.
Community Partnerships and Service
When @one, community education partners, or industry contracts use our classrooms for the delivery of information, training, or classes we should be providing rooms with working educational delivery equipment.
Section III / Describe how your request will support one or more of the 12 Institutional Goals in the Strategic Plan (Strategic Plan)
(Item numbers below match Strategic Plan Goal numbers)
- Course completion rates are improved by directly improving historical course delivery methods.
- “Time to completion” would be indirectly affected by 1 above.
6. See Planning and Assessment above in section II.
8. Through the excellence of our course delivery systems we advance and celebrate student learning and institutional pride.
10. See Community Partnerships and Service above in section II.
Section III / Demonstrate how your project goals are supported by any of the following plans (2009-16 Educational Master Plan, Distance Education Plan, Technology Plan and/or the Facilities Master Plan):
6 LCD projectors just can’t jump that high…or can they. They are just like having the lights stay on.
Section III / Describe your goal(s) for this proposal? How will this impact students or institutional services?
The goal is to keep existing technology working by replacing failing equipment. When students come into the classroom the instructor will not be able to deliver the course with assistive technology and not look foolish trying to fix something broken.
Section IV / What are your measureable outcomes that will lead to you meeting your goal(s)? Provide how your outcomes are tied to your CLO/DLO/PLO/AUO/SLO
We will have 6 hot spare projectors so that;
- Faculty will be supported in their technology needs for delivering their curriculum.
- Students and Faculty have access to over 95% smart classroom technology across the district.
Section V / What are the steps that you will take or need to be taken to implement this proposal? Demonstrate the following:
• (a) Who is in charge of implementing the project?
• (b) What are the projected start and end dates?
• (c) What other departments will need to assist with the acquisition/ implementation of the project?
• (d) When will the outcomes be measured?
• (e) How will you measure the desired outcomes?
a)Mark Dumas and Pat James with the help of Shelley Wertman will put PRs into the system
b)Start and end dates will be devised when this proposal finds its way through the approval journey.
c)The business off will need to process the purchase approvals and the purchasing department will need to get out the PO to the vendor and then receive and deliver the projectors to ITS.
d)We will know when old projectors fail when phone calls from complaining faculty come in and then we can install the new gear. Since this is a replacement of existing gear the measurable outcome will only be fewer complaints from the faculty about the failed equipment.
e)I will measure the outcome through my calm demeanor.
Projected Expense Profile
New Personnel Request--This does not include Full Time Academic Faculty Positions.
For personnel requests please attach the job description, job classification and label "Exhibit I."
Position Title: / Estimated Cost
1XXX / Academic Salaries (Certificated)
3XXX / Benefits
Position Title: / Estimated Cost
1XXX / Academic Salaries (Certificated)
3XXX / Benefits
Position Title:
2XXX / Classified/Non Academic Salaries / 10, 11 or 12 Months
3XXX / Benefits / Hours per Week_____
Position Title:
2XXX / Classified/Non Academic Salaries / 10, 11 or 12 Months
3XXX / Benefits / Hours per Week_____
Sub Total:
Non Personnel Requests:
Object Code / Title / Amount Requested
4XXX / Supplies and Materials
5XXX / Services
6XXX / New Equipment or Building/Site Improvements
2100
Sub Total:
Total Budget Proposal: / $2,100
Secondary Effects (if this proposal is approved)
For Personnel Requests:
What additional space, if any, is needed to accommodate this position? If so, where is the proposed location?
None.
For Equipment and Technology Request
Will additional space be needed to accommodate requested equipment? If so where is the proposed location?
None.
Will requested equipment require maintenance agreements and or support personnel? If so what are the projected costs?
No.
Please list future year anticipated needs and estimated financial needs. NOTE: This section refers to any anticipated funding not addressed by this RAP, but required in the future. This will not be automatically funded. A new RAP must be completed in future years.
Fiscal Year / Anticipated Need / Estimated Amount
Dean Approval / Date / Vice President Approval / Date