JPA Regular Board Meeting Agenda 07-28-16

AGENDA

Meeting of the Statewide Automated Welfare System Consortium IV

Thursday, July 28, 2016
10:00 a.m. – 12:00 p.m.

C-IV Project – Sutter Conference Room

11290 Pyrites Way, Suite 150

Rancho Cordova, CA 95670

CONVENE MEETING OF THE BOARD OF DIRECTORS – The Public Session will be heard in Sutter Conference Room, at the C-IV Project located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. This Public Session of the meeting shall also be accessible via teleconference. The call-in number is: 1-866-398-9973, enter meeting access code 472762 followed by #.

The Board of Directors shall be present via teleconference from the following locations:

Susan von Zabern / 4060 County Circle Drive, Riverside, CA 92503
Linda Haugan / 385 N. Arrowhead Ave, 5th floor, San Bernardino, CA 92415
Dena Murphy / 100 E. California Ave., Bakersfield, CA 93307
Kathy Harwell / 457 Main Street, Murphys, CA 95247
Scott Pettygrove / 457 Main Street, Murphys, CA 95247
Mike Dent / 988 McCourtney Road, Grass Valley, CA 95949
Eric Nielson / 720 Richmond Road, Susanville, CA 96130

PUBLIC SESSION______

Public Comment: Public opportunity to speak on any Item NOT on the Agenda. Note: The public may also speak on any Item ON the Agenda by waiting until that Item is read then requesting recognition from the Chair to speak.

The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. In accordance with the Ralph M. Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting date in the lobby of the locations noted above. The C-IV Project meeting facility is accessible to persons with disabilities. If an assisted listening device or other service is needed in order to participate in the public meeting, a request should be made through the Clerk of the Board at least three (3) business days prior to the Board meeting. The Clerk's telephone number is (916) 851-3195. The Clerk’s office is located at 11290 Pyrites Way, Suite 150 Rancho Cordova, CA 95670.

CLOSED SESSION

10:00 A.M. - Convene Closed Session of the JPA Board of Directors – This meeting shall be convened via teleconference at the locations listed above.
1.  Closed Session of JPA Board of Directors
-  Public Employee Performance Evaluation Continued (Government Code section 54957)
Title: Project Director / Scott Pettygrove

PUBLIC SESSION

10:15 A.M. – Reconvene Meeting of the JPA Board of Directors

Agenda Topic / Facilitated By /
2.  Call Meeting to Order / Scott Pettygrove /
3.  Announcement of action Taken in the Closed Session, if any / County Counsel /
4.  Public opportunity to speak on items not on the Agenda / Scott Pettygrove /
Action Items /
5.  Approve the Minutes of the June 30, 2016 JPA General Membership and Board of Directors Meeting and update of Action Items / Tom Hartman /
6.  Approve the FY 2016/17 C-IV Project Budget including the June 2016 C-IV M&O (IAPDU), County Purchases, Premise Item Funding and Administrative Budget / Tom Hartman /
7.  Approve Professional Services Agreement with GM Voices, Inc. / Tom Hartman /
8.  Approve Accenture Change Order CO-087 – 2015 FNS Grant – C4Yourself Mobile Application, Revision 1 / Tom Hartman /
9.  Approve Accenture County Purchases and authorize the addition of funding to the FY 16/17 C-IV Project Budget / Tom Hartman /
10.  Approve Accenture Contract Amendment No. Eighty-Seven (references Change Order CO-087 – 2015 FNS Grant – C4Yourself Mobile Application, Revision 1 and updates to Exhibit A) / Tom Hartman /
11.  Approve First Data Change Order CO-034 – 2015 FNS Grant – C4Yourself Mobile Application, Revision 1 / Tom Hartman /
12.  Approve First Data Contract Amendment No. Forty-Seven (references Change Order CO-034 – 2015 FNS Grant – C4Yourself Mobile Application, Revision 1 and updates to Exhibit A) / Tom Hartman /
Informational Items /
13.  C-IV Outage (July 19, 2016) & Communications / Scot Bailey
Tom Hartman /
14.  Project Steering Committee (PSC) Representative Requirements / Tom Hartman
Phebe Chu /
15.  LRS/C-IV Migration Update
-  LRS/C-IV Executive Leadership Committee / Kathy Harwell
Tom Hartman /
16.  LRS Update / Karen Rapponotti /
17.  Migration Planning Update
-  FastTrack Approach Update / June Hutchison
Lisa Salas /
18.  M & O Application Update
-  WtW 25/25A / Michele Peterson
Liz Grisham /
19.  2016 Retreat – Planning
·  Topics of Interest / All /
20.  Adjourn Meeting / Scott Pettygrove /

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