BUFFALO RIDGE/VILLAGE
BOARD OF DIRECTORS MEETING
September 9th, 2017
A scheduled meeting of the Buffalo Ridge/Village Board of Directors convened on Saturday September 9th at the Arrowhead Condominiums Clubhouse. Directors present included Paul Chessin, Jim Noon, Tom Stanley, Brent Miller and Sara Barthel. Present from Wildernest Property Management (WPM) were Leanne Shaw – Community Manager and Marcos Guadamuz – Property Manager. Mr. Chessin called the meeting to order at 8:30am.
APPROVAL OF MINUTES
The minutes of the August 16th, 2017 Board meeting were reviewed.
RESOLUTION: Upon motion made and duly seconded, the Board meeting minutes were approved as revised.
MANAGEMENT REPORT/PROPERTY ISSUES
Property Management Report and Violations Report – Mr. Guadamuz reviewed the Property Report. The windows in the BRCH clubhouse are delaminating and the Board will inspect them during the walk through. Carpet cleaning took place in various common areas around the property. T8 fixtures have been replaced, Mr. Stanley reminded the Board that the disposal of lights needs to be inventoried. WPM take them to Lowes.
Violations Report –
Ms. Barthel pointed out an employee unit has 2 coolers, 2 unit owners also have containers of firewood on their deck. Mr. Chessin noted a bicycle is on a deck at G. The Board noted that rules and regulations must be appropriately enforced.
Action List – The Action list was reviewed by Ms. Shaw and the following items were noted:
●The BMMD passed responsibility for the FGJ drainage to the County. The Board requested that Management ask the County for an update.
●The Board asked WPM to order 2 products researched online to fill the cracks on the tennis court. This will be a test to see how effective the products are.
●The F building water intrusion into the electrical room was discussed since Sturgeon provided 2 possible solutions. The Board believe Xcel need to be involved and decide the best fix for the property. Mr. Miller will compile a letter to be sent to Xcel.
●J building roof replacement is underway by CH Roofing.
●The Board reviewed the draft utility easement from BMMD. The verbiage is approved but the Board request exhibits A and B and the plans.
●The Board went into executive session regarding the 302CC closet at 6:25pm. Executive session completed at 6:36pm.
●There is further update to the 302CC closet.
FINANCIAL REPORT
August financials were not available. The Board will decide whether to remain with the index gas pricing by October 31st.
PROPERTY WALK THROUGH
●The board inspected the property including deck violations, J building deck repairs, CCDD pool tiles, BRCH window replacement project and the tennis court.
RESOLUTION: Upon motion made and duly seconded, the Board approved the proposal from Excellent Construction to replace the windows in the BRCH, before winter.
DISCUSSION WITH WILDERNEST GENERAL MANAGER REGARDING A RENEWED MANAGEMENT CONTRACT
The Board went into executive session to discuss the management contract at 11:39am. Executive session finished at 12:09am.
RESOLUTION: Upon motion made and duly seconded, the Board approved terminating the contract with Wildernest Property Management effective October 15th.
The HOA will be working with Buffalo Mountain Managers.
OWNER REQUESTS/COMMUNICATION
●J101 - the request from the owner to allow renters to have pets was reviewed. The Board will review this at the Rules and Regulations update meeting.
OTHER BUSINESS
The Board asked Management to seek a second opinion on the legal interpretation of the Governing Documents on common heat lines within units. Based on the opinion of the second attorney, the Board approved covering the B101 expenses from the leak in their bathroom heatline.
NEXT MEETING DATE
The next BOD meeting will be on 10.18.2017.
ADJOURNMENT
The meeting adjourned at 12:23pm
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