Executive Committee

2016 Planning Meeting

GMCA Officers, Directors and Committee Chairs

Douglasville Conference Center

6700 Church Street

Douglasville, Georgia

Wednesday January 27, 2016

9:00 a.m. – 5:00 p.m.

Thursday January 28,2016

8:00 a.m. – 4:00 p.m.

  • All GMCA members are welcome to attend.
  • An excellent opportunity to be more involved with the GMCA.
  • Let us know what you would like to see happen in 2015.
  • Let us know the education and training needs in your region.
  • Feel free to contact any officer, director or committee chair.

Agenda

Wednesday, January 27, 2016

9:00 a.m.Call to Order (David Satterwhite)

  1. Welcome
  2. Invocation (Stan Rogers)
  3. Introductions
  4. Overview of Planning Session
  5. Robert’s Rules of Order for small boards
  6. Phone, meeting, and conference etiquette

9:30 a.m.Secretary Report(Kay Westberry)

  1. Approval of Minutes

9:35 a.m.2015Financial and Annual Report (Richard Gerbasi)

10:00 a.m. Future of the GMCA (Richard Gerbasi / David Satterwhite)

  1. Identify and evaluate stakeholders, etc.
  2. Discuss partnerships
  3. Review of Strategic Plan
  4. What is our business plan, goals, etc.?

11:00 a.m.Committee appointments

  1. Discuss role of each committee
  2. Appointment/Approval of Committee Chairs

11:30 a.m.Review of Bylaws

  1. Discuss role of each board position according to Bylaws.

11:45 p.m.Newsletter Procedures (Larista Thompson)

  1. Discuss removal of constant contact for use of website
  2. Determine frequency of newsletter

12:00 p.m. Lunch

1:30 p.m.Marketing (Patrice Williams)

  1. Discuss representation and travel for conferences and appearances
  2. GMCA Business Travel Policy
  3. Discuss logo items for booth and annual conference

2:00 p.m.Website Procedures (Richard Gerbasi / David Satterwhite)

  1. Show the website and tools we use and are available
  2. Discuss use and implementation of website and tools

2:45 p.m.2016 Calendar

  1. Online meeting (Go to meeting) discussion
  2. Set time and day of teleconferences

3:00 p.m. Social Media Procedures (Larista Thompson)

  1. Discuss the advantages of social media and how we can increase our use of this medium

3:15 p.m.Finance & Audit (Henry Milhollin)

3:30 p.m.Nominations & Elections for 2016

3:45p.m.Membership

  1. Status
  2. Renewals
  3. Promotional (Logo) Items
  4. Support Membership
  5. Director responsibility for membership

4:30 p.m.Grants and Scholarships (Richard Gerbasi)

  1. Discuss new guidelines and direction of committee

5:00 p.m.Adjourn

Thursday January 28, 2016

8:00 a.m.Education & Programs (Kha McDonald / David Satterwhite)

  1. Determine members of the committee
  2. Certification Accreditation
  3. Discuss legal issues involved
  4. Determine certificate, certification?
  5. Point system?
  6. Cemetery Manager Training
  7. Determine if it will be separate from or included w/ annual conferences
  8. Set aside training opposite half of year from conference?
  9. Education topics

9:30 a.m. Annual Conference (Kha McDonald / Patrice Williams)

  1. Conference surveys
  2. Discuss new procedures for conference budget
  3. Douglasville
  4. Discuss facilities
  5. Determine size of room needed
  6. Determine conference title
  7. Set up agenda
  8. Breaks
  9. Meals
  10. Activities
  11. Topics
  12. Speakers

11:00 p.m. Workshops (Stan Rogers)

  1. Discuss formation of workshop committee
  2. Make sure we stay on education topic list for workshops
  3. Stress to city there is no cost
  4. Budget a workshop for every region
  5. Review plan of workshop goals
  6. List 5 cities from each region to contact
  7. Structure a document to explain process to go with brochure

11:30 p.m.Proposed 2016 Annual Budget

12:00 p.m.Lunch

1:30 p.m.Five-Year Annual Conference Plan

2016Douglasville North

2017ConferenceSouth

2018ConferenceNorth

2019ConferenceSouth

2020ConferenceNorth

Regional Workshops

Each region needs to have at least one workshop!

2:00 p.m.Wrap Up

2:15 p.m.Adjourn

Safe drive home! Be Careful!

Georgia Municipal Cemetery Association

Executive Committee

OFFICERS

PRESIDENT(CEO)David Satterwhite 706-302-2739

VICE PRESIDENTKha 229-227-7043

TREASURER (CFO)Richard 912-651-6772

SECRETARYKay 912-464-9075

DIRECTORS

REGION 1Terrell 706-278-7077

REGION 2 Angie 678-421-2031

REGION 3David 706-302-2739

REGION 4Darrell 706-513-2572

REGION 5Larista 229-268-4921

REGION 6James 912-651-6843

REGION 7Kha 229-227-7043

REGION 8Henry 912-393-4796