Handout 5-2

CONFIDENTIAL DISCUSSION MEMORANDUM

RFP CDAA-08-001

DISCUSSION DATE: Feb 26, 20xx

TIME: 1:30 – 2:00 PM

LOCATION:CDAA Conference Room 1-105

101 Any Street

Sacramento, CA95814

ATTENDEES:

CDAA / Magnificent Systems
(name), Procurement Official / (name), VP Business Development
(name), Department Contact / (name), Technical Expert
(name), Admin Expert / (name), Legal Counsel
(name), Technical Expert / (name), Assistant

SUMMARY:

(Procurement Official) briefly explained the rules and procedures for the discussion. (VP Business Development) of Magnificent Systems presented an overview of how the proposed system is intended to work and its implementation plan.

No item was added to the agenda by either the State or Magnificent Systems. Each agenda item was then discussed in turn and the resolution recorded. See attachment for resolved and unresolved issues.

At the end of the discussion, the attendees all agreed that the next step for Magnificent Systems is to make the agreed-to changes for the next proposal submission.

Item No. / Proposal
Page # / RFP Reference
1. / V.J.2 Training / Bidder shall provide training for CDAA employees no more than 2 weeks prior to conversion to new system.
2-12 / Will comply.
Issue: / Response vague. Please provide more information as to when, where and how many students per class.
Resolution:
2. / VI.A.1.b(1) Security / Security features must be provided that would ensure protection of all licensing data.
2-37 / While all data will be kept on a secured server available to internal users, public data will be accessed via the web from a separate server dedicated to processing requests for only public data. Access to the secured server will require a combination of user id and password with access to confidential files further restricted to authorized personnel only.
Issue: / Response incomplete. While electronic security has been addressed, physical file security has not.
Resolution:
3. / VI.A.2.b
File Catalog / Licensing data files shall be cataloged as public accessible vs confidential vs internal use only.
2-39 / Will comply.
Issue: / Response is not clear on how proposed solution would meet requirement for each file type. Please elaborate more.
Resolution: