Attendance Responsibility Assignment Chart

Student Health and Human Services

Policy and ProceduresAttendance Manual

Appendix C-3:Attendance Responsibility Assignment Chart

Attendance Responsibility Assignment Chart

Responsibility / Responsible Administrator / Responsible Person(s) / How Often?
Daily /Weekly
Teachers must submit attendance the first 15 minutes of each class/period
Revise and disseminate Attendance Plan
Continuously conduct clerical, teacher and staff in- services regarding attendance accounting procedures and updates
Conduct group informational meetings with school staff regarding tracking, monitoring and case management of students with excessive absences
During parent conferences discuss the impact attendance and behavior have on academic success in the classroom
Ensure attendance for each class/period is submitted*
Run Attendance Not Submitted (ANS) report with date range on MISIS and provide to teachers and administrator* / Daily
Create and implement student sign–ins for all offices and school activities to ensure accurate attendance record keeping
Ensure attendance is submitted for all offices and school activities. Collect and input sign-ins for all offices and school activities. Ensure absences are cleared
Run MISIS Extended Absence Report
Create and input an absence log for student exclusions and extended absences

*For additional support on attendance procedures refer to the Elementary or Secondary ISIS Handbook

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Student Health and Human Services

Policy and ProceduresAttendance Manual

Appendix C-3:Attendance Responsibility Assignment Chart

Responsibility / Responsible Administrator / Responsible Person(s) / How Often?
Daily /Weekly
Update and manage SIS/MISIS/Blackboard Connect for allabsences / Daily
Encourage classroom teachers to call home to inquire about student’s absence and report information to attendance office / Daily
Call home for 2-3 consecutive day absences
Monitor students with excessive absences.
Document reasons for absence and expected day of return
Clear Uncleared Absences
Referral & Resource for Non Enrollees, Pass throughs
Review the Truancy report (Initial Evaluation List) and update the students attendance record / Monthly
Mail Truancy Letter #2 after 4 absences without valid excuse
Schedule parent/guardian conference to review records and develop an intervention plan/contract
Refer students to COST, SST,SART,SARB ACT and Truancy Prevention program
Hold assemblies for parents/guardians of students who are truant/habitual truant.
Mail Habitual Truant Letter # 3 after
5 absences without a valid excuse
School Site Advocates
Homeless Liaison
Foster Care Liaison
Other:

Attendance Responsibility Assignment Chart

*For additional support on attendance procedures refer to the Elementary or Secondary ISIS Handbook

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