U.S. DEPARTMENT OF EDUCATION
EDFacts Submission System
C108 – Mathematics Participation Status
File Specifications
Version 9.0
SY 2012-13
June 2012
U.S. DEPARTMENT OF EDUCATION C108 – Mathematics Participation Status
File Specifications v9.0
This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.
U.S. Department of Education
Arne Duncan
Secretary
Office of Planning, Evaluation and Policy Development
Carmel Martin
Assistant Secretary
June 2012
This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, C108 – Mathematics Participation Status File Specifications, Washington, D.C., 2012.
This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts
On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.
DOCUMENT CONTROL
DOCUMENT INFORMATION
Title: / C108 – Mathematics Participation Status File SpecificationsRevision: / Version 9.0
Issue Date: / June 2012
Security Level: / Unclassified – For Official Use Only
Filename: / c108-9-0.doc
DOCUMENT HISTORY
Version Number / Date / Summary of Change1.0 – 8.0 / Versions 1.0 through 8.0 are used to build files for school years prior to SY 2012-13.
9.0 / June 2012 / Updated for SY 2012-13
PREFACE
This document provides technical instructions for building files that are submitted through the EDFacts Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.
This document is to be used in coordination with other documentation including the EDFacts Workbook, ESS User Guide and the Business Rules Guide.
Data submitted through the ESS are authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 9/30/2013). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.
June 2012 / 18 / SY 2012-13U.S. DEPARTMENT OF EDUCATION C108 – Mathematics Participation Status
File Specifications v9.0
Contents
DOCUMENT CONTROL ii
PREFACE iii
1.0 PURPOSE 2
2.0 GUIDANCE FOR SUBMITTING THIS FILE 2
2.1 Changes from the SY 2011-2012 File Specifications 2
2.2 Core Requirements for Submitting this File 2
2.3 Required Categories and Totals 3
2.4 Guidance 3
3.0 FILE NAMING CONVENTION 6
4.0 FIXED OR DELIMITED FILES 7
4.1 Header Record Definition 7
4.2 Data Record Definition 8
5.0 XML SPECIFICATIONS 11
5.1 Category XML Object 12
5.2 Table Type XML Object 14
5.3 Agency XML Object 15
5.4 File Transmit XML Object 16
June 2012 / 18 / SY 2012-13U.S. DEPARTMENT OF EDUCATION C108 – Mathematics Participation Status
File Specifications v9.0
U.S. DEPARTMENT OF EDUCATION C108 – Mathematics Participation Status
File Specifications v9.0
1.0 PURPOSE
This document contains instructions for building files to submit EDFacts Data Group 555: Mathematics Participation Status Tables. The definition for this data group is:
An indication of whether the district met the 95 percent participation requirement in the mathematics assessment in accordance with state definition.
The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.
2.0 GUIDANCE FOR SUBMITTING THIS FILE
This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance.
2.1 Changes from the SY 2011-2012 File Specifications
Other than the editorial changes listed in the document history on page ii, there have been no other changes to this file specification.
2.2 Core Requirements for Submitting this File
The following table contains the reporting periodand the education units included or excluded.
Table 2.2-1: Core Reporting Requirements
SEA / LEA / SchoolReporting Period / School year
The status in this file can be viewed as a final result for the school year. For example, the status for SY 2012-13 is based on assessments administered during SY 2012-13.
Education units reported / This file is not submitted at the SEA level / Operational LEAs required to determine AYP status / Operational schools
Education units not reported / Closed, inactive, or future LEAs / Closed, inactive, or future schools
2.3 Required Categories and Totals
The following table indicates the valid combinations of categories needed for this file. An “X” in the column indicates that the column must be populated when reporting that particular category. The abbreviations in the “Table Name” column represent the technical name of the data used in the file.
Table 2.3–1: Required Categories and Totals
Category Set / Table Name[1] / Major Racial Ethnic Group / LEP Status(Only) / Disability Status (Only) / Economically Disadvantaged Status / Participation Status / Comments
Category Set A / MTHPRTSTS / X / X / Statuses for each major racial and ethnic groups
Category Set B / MTHPRTSTS / X / X / Status for children with disabilities (IDEA)
Category Set C / MTHPRTSTS / X / X / Status for students who are LEP
Category Set D / MTHPRTSTS / X / X / Status for students who are economically disadvantaged
Total of the Education Unit / MTHPRTSTS / X / Status for All Students
2.4 Guidance
This section contains guidance for submitting this file in the format of questions and answers.
Are students who were not enrolled for the full academic year included?
Yes. The participation status is based on all students, including both those enrolled for a full academic year and those students not enrolled for a full academic year.
What records are required?
Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.
Table 2.4-1: Number of records
Category set or all students / Number of records per school or districtCategory set A – major racial ethnic group / One or more
Category set B – LEP status (only) / One
Category set C – disability status (only) / One
Category set D – economically disadvantaged status / One
Total of the education unit - All students / One
Each record in the file indicates the status of the Mathematics Participation for a specific student subgroup or “all students”. For example, if a school met the Mathematics Participation Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.” When reporting the indicator for all students, only the field “Status” is used. The status for “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.
What are the permitted values for participation status?
For any school or district, the Mathematics Participation status has one of the following statuses for the various student subgroups and for all students:
· MET: The school or district met the 95% Mathematics Participation rate for the specific student subgroup or all students.
· NOTMET: The school or district did not meet the 95% Mathematics Participation rate for the specific student subgroup or all students.
· TOOFEW: The number of students in a specific student subgroup or all students was less than the minimum group size outlines in a state’s Accountability Workbook necessary to reliably calculate the Mathematics Participation status.
· NOSTUDENTS: There were no students in the subgroup. If a school or district had no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)
· MISSING: The Mathematics Participation status for a specific school or district was not available at the time the file was prepared.
Why is “NA – Not applicable” a permitted value for participation status?
Districts that are not required to meet the Mathematics participation status due to exceptional circumstances should be left out of the file. However, if an SEA decided to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students was not present in a district or school, the status is reported as “NOSTUDENTS.”
What are the permitted values for the category major racial and ethnic group?
The permitted values are:
· White (not Hispanic) / Caucasian
· Black (not Hispanic) / African American
· Hispanic / Latino – use if includes Puerto Ricans
· Hispanic (not Puerto Rican)
· Puerto Rican
· Asian – Use if doesn’t include Pacific Islanders
· Asian / Pacific Islander
· American Indian / Alaska Native / Native American
· Multicultural / Multiethnic / Multiracial / Other
· Filipino
· Native Hawaiian / Other Pacific Islander / Pacific Islander
Which permitted values should be used for the category major racial and ethnic?
States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their state Accountability Workbook.
Do any other file specifications collect related data?
Yes. Under ESEA, states determine the Adequate Yearly Progress (AYP) status of school and district. Each school and district receives one overall AYP designation, collected in C103,DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.
Table 2.4-2: AYP Status and Indicators
AYP Status[2]C103, DG32
Reading/Language Arts / Mathematics / Other indicators
95% Participation / AMO Status by Subgroup / 95% Participation / AMO Status by Subgroup / Elementary/
secondary / High school graduation rate
C110, DG553 / C111, DG552 / C108, DG555 / C109, DG554 / C106, DG556 / C107,
DG557
3.0 FILE NAMING CONVENTION
The following file naming convention is to help identify files to provide technical assistance.
A maximum of 25 characters (including the file extension) is allowed for the file name.
The following is the naming convention for file submissions:
sslevMTHPRTSTSvvvvvvv.ext
Table 3.0-1: File Naming Convention
Where / Means / Limit in charactersSs / USPS State Abbreviation / 2
Lev / Abbreviation for level:
· LEA for an Local Education Agency level
· SCH for a school level / 3
filename / MTHPRTSTS / 9
vvvvvvv / Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) / 7
.ext / Extension identifying the file format:
.txt – fixed
.csv – comma delimited
.tab – tab delimited
.xml – XML / 4
4.0 FIXED OR DELIMITED FILES
This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record.
The “Pop” column in the header and data records is coded as follows:
M - Mandatory, this field must always be populated
A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals”
O - Optional, data in this field are optional
4.1 Header Record Definition
The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.
Table 4.1–1: Header Record
Data Element Name / StartPosition / Length / Type / Pop / Definition / Comments / Permitted Values /
File Type / 1 / 50 / String / M / Identifies the type of file being submitted. / LEA MATH PARTICIPATION STATUS
SCHOOL MATH PARTICIPATION STATUS
Total Records In File / 51 / 10 / Number / M / The total number of Data Records contained in the file. The header record is NOT included in this count.
File Name (Including file extension) / 61 / 25 / String / M / The file name including extension, the same as the external file name. / See section 3.0
File Identifier / 86 / 32 / String / M / Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).
File Reporting Period / 118 / 9 / String / M / The school year for which data are being reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. / 2012-2013
OR
2012 2013
Filler / 127 / 278 / String / M / Leave filler field blank.
Carriage Return / Line Feed (CRLF) / 405 / 1 / M /
Table 4.1–2: Header Record Example