Communications Support Assistant

Candidate Pack

In the 1970s The Place became the first home for contemporary dance in the UK with London Contemporary Dance Theatre while London Contemporary Dance School (LCDS) welcomed Martha Graham and Jane Dudley into the faculty.

In the 1980s The Place supported the origins of some of the UK’s leading independent dance companies launching Resolution, the first UK season for emerging artists and designing and developing the first University validated dance degree in Europe.

In the 1990s The Place artist development programmes were nurtured and Richard Alston Dance Company became the resident company

In the 2000s The Place Prize gave prominence to new choreography while LCDS co-founded the Conservatoire for Dance and Drama as a recognised Higher Education Institution of eight world-leading schools.

As The Place moves to celebrate its 50th anniversary we will work in partnership with major theatres and producers to create more accessible mid-scale dance shows, more dance for outdoors, especially festivals and more dance for families and village halls ensuring that The Place will reach every corner of England.

Through LCDS we will pioneer new partnerships and programmes to ensure that we continue to offer the highest quality publically funded dance training in the UK while developing dance as an art form.

We will continue our unwavering commitment to be the leading home for new dance, working with independent artists and a wide range of organisations to ensure our training programmes and productions are as bold and diverse as they are popular. In doing so we will continue to shape the landscape for new dance in England.

Following a period of transition, we need to improve our infrastructure, develop systems and processes to enable greater artistic, financial and educational resilience and strengthen our creative, positive well-being culture.

We are seeking to appoint a Communications Support Assistant toprovide day-to-day support in the running of the department and to help reach more audiences than ever before, support develop our brand and tell our story.This is a busy role and you will need a flexible attitude and be able to work under your own initiative.This is an exciting opportunity for a dynamic graduate to join a highly creative and motivated team.

Communications Support Assistant

4 days a week, 6 month contract

Job Description

The Role

The Communications Department at The Place requires part time admin support in a number of key areas, for an initial fixed term of six months. This role will work closely the Marketing and Press Officer and Marketing Manager to provide day-to-day support in the running of the Communications department. It is a busy role and you will need a flexible attitude and be able to work under your own initiative.

Reporting to:Marketing Manager

Responsibilities

Putting up events listings
Desk research for campaigns
Supporting social media campaigns

Overseeing the visual brand presence within the building and coordinating in-house print production:

Collating information from visiting companies and production of theatre programme notes
Managing print around the building and keeping stock
Archiving print

Coordinating corporate print orders (including the freesheet paper, business cards and signage)

Updating in-house template of posters and flyers with in-house

Supporting the Marketing and Press Officer and Marketing Manager to implement digital marketing strategies including:

Creating e-flyers
Updating the website with new content
Putting events on sale online
Developing engaging online content for social media including videos, photos, blog posts, youtube playlists, image collections etc.
Assisting the Marketing and Press officer in uploading listings online
Conducting desk research to foster new marketing opportunities for campaigns
Measuring and reporting performance of digital campaigns via social media insights, competitors comparison and analytics

Other

Taking minutes when required
Copywriting and proof reading

Perform data analysis for campaigns
Conduct post-event surveys
Any other communications department support as needed

Person Specification

Essential / Desirable
Excellent planning and organisational skills / Knowledge of and enthusiasm for contemporary dance
A confident user of computers and applications including MS Office / Experience with website content management systems and DTP/imaging software e.g. InDesign, Photoshop.
Enthusiasm for learning about communications and marketing / Familiarity with Dotmailer or some form of bulk email software
Experience of using a range of social media applications / An understanding of the role of marketing and communications
Good interpersonal skills / Experience of creating content for social media
Ability to work as part of a team / Willingness to use own initiative
Excellent communicator, both person-to-person and in writing
Keen attention to detail
Organised and motivated, able to work to deadlines

Salary, hours of work and benefits

Salary

The salary for this role will be 0.8 of £20,091 = £16,072.

Salaries are reviewed in April each year when any cost of living increases are made. No salary changes are made until the post holder has completed a six month probationary period.

Contract

This is 6 month fixed term contract, with the possibility this may be extended. The contract will start in April 2018 and run until October 2018.

The Place operates a standard six month probationary period during which the notice period will be two weeks. Once this period is successfully completed the postholder will be confirmed in post and the notice period will be four weeks.

Hours

This is a part time, fixed term position, based on a 16 hour week. Your working hours will be agreed with your line manager. Occasional evening and/or weekend work will be required.

Benefits

All employees will be automatically enrolled in our pension scheme after three months service. This has a variety of contribution levels for both employee and employer. Other benefits include interest-free season ticket loan (after three months), theatre ticket allowance, free access (subject to availability) to The Place evening classes and subsidised café and bar prices. We operate a salary sacrifice scheme for the purchase of bicycles and childcare vouchers. We run a weekly subsidised staff yoga class and a staff choir.

Holiday

20 days per year with 4 days at the discretion of the Director.

How to Apply

Completed applications (comprising of completed application form and monitoring forms) (no CV’s)should be returned (preferably by email) by: 12 Noon Tuesday 3rd April.

By email:

By post:

Laura Naldrett

Human Resources and Administration Manager

The Place

17 Dukes Road

London WC1H 9PY

Please ensure any attached sheets have your name and the post you are applying for clearly stated.

The Place is committed to equality and diversity and welcomes applications from all sections of the community. Monitoring information is collected and processed separately to applications, if you do not wish to disclose this information please return a blank monitoring form.

Interviews will be held on either Friday 6th or Monday 9th April at The Place.

The Place is an equal opportunities employer and we are keen to ensure everyone applying for employment has an equal experience when attending an interview. Should you have any queries about, or wish to make us aware of, any support required to attend an interview or to work at The Place or would like this pack in alternative format please contact Laura Naldrett, HR and Administration Manager who will be happy to discuss this with you in confidence on 020 7121 1002 or email:

We apologise that we are unable to respond to every application individually. If you have not heard from us by one month after the closing date please assume that your application has been unsuccessful.

Thank you for your interest in The Place.

March 2018

Date as download

Dear Candidate

Re: Application for post as advertised on the website

In accordance with our Equal Opportunities Policy I attach a form for you to complete and return to help us in monitoring our recruitment. Please would you complete and return the monitoring form along with the job application form, at the email address below, by the required closing date.

HR and Administration Manager

The Place

17 Duke’s Road

London WC1H 9PY

Yours faithfully,

Laura Naldrett

HR and Administration Manager

Please copy this section into your application email indicating where you saw this position advertised.

Position: Communications Support Assistant (Mar 18)

Website (name): ______Other: ______

Equal Opportunities Monitoring Form

The Place is committed to a policy of equality of opportunity in its employment and personnel practices. It aims to ensure that every employee or job applicant receives equitable treatment on the grounds of his/her gender, marital status, sexual orientation, race, religion, ethnic or national origins and nationality (including citizenship), age, disability, HIV or AIDS status and trade union membership.

The Place wishes to monitor the effectiveness of this policy and to prevent any job applicant being disqualified by conditions and requirements which cannot be shown to be justified. It is therefore important that you provide the following information by ticking the appropriate boxes. This information will remain confidential to the HR manager and will not be disclosed to those who are shortlisting and appointing to the vacant position.

Surname/Family Name………………………………………………………………

First Name(s) ………………………………………………………………

Post applied for………………………………………………………………

Gender☐ Male☐ Female

☐ Non-binary (e.g. androgyny)☐ Prefer not to say

Are you married or in a civil partnership? ☐Yes☐No ☐Prefer not to say 

Sexual Orientation

☐ Heterosexual/straight

☐ Gay woman/lesbian

☐ Gay man

☐ Bisexual

☐ Prefer not to say

Ethnic origin (if other, please specify)

A White

☐ English

☐ Scottish

☐ Welsh

☐ Northern Irish

☐ Irish

Other White origin …………………………………………..

B Mixed

☐ White and Black Caribbean

☐ White and Black African

☐ White and Asian

☐ Other mixed origin ….………………………………..

CBlack, Black British, Black English, Black Scottish, Black Welsh or Black Northern Irish

☐ Caribbean

☐ African

☐ Other Black origin …..…………………………….…..

D Asian, Asian British, Asian English,

Asian Scottish, Asian Welsh or Asian Northern Irish

☐ Indian

☐ Pakistani

☐ Bangladeshi

☐ Other Asian origin ………………………………………

E Chinese, Chinese British, Chinese English,Chinese Scottish, Chinese Welsh or Chinese Northern Irish

☐ Chinese

☐ Other origin ………………………………………………….

FOther ethnic group (please specify)

☐ .…………………………………………………………………….

Age

☐ 16-25☐ 26-35☐ 36-45☐ 46-55☐ 56+

What is your religion or belief?

☐No religion or belief☐Buddhist☐ Christian☐ Hindu ☐Jewish ☐Muslim ☐ Sikh ☐Prefer not to say

If other religion or belief, please state here: ……………………………………………………………………………………………

Do you have caring responsibilities? If yes, please tick all that apply

☐ None

☐ Primary carer of a child/children (under 18)

☐ Primary carer of disabled child/children

☐ Primary carer of disabled adult (18 and over)

☐ Primary carer of older person

☐ Secondary carer (another person carries out the main caring role) 

☐ Prefer not to say

Do you consider yourself to have a disability?

☐Yes ☐ No

Your answer should take into account the definition of disability given in the Disability Discrimination Act 1995 which is: “A physical or mental impairment which has a substantial or long term adverse effect on the (person’s) ability to carry out normal day-to-day activities”.

Thank you for completing this questionnaire.