PACIFIC COUNTY FIRE DISTRICT 1 SPECIAL COMMISSIONERS MEETING

MINUTES OFMAY 22, 2008

Chairman Greg McLeodestablished that a quorum was present and called the meeting to order at 1700. The Special Meeting Notice included annexation issues and other District business (see agenda attached to these minutes for other District business). Chief Brundage requested the addition of one item to include approval to purchase training materials.

Motion by Commissioner Hill to approve the agenda with the requested addition by Chief Brundage. Second by Commissioner Downer. Motion carried.

The meeting was held at Station21-1, located at 26109 Ridge Avenue, OceanPark. Special meeting notices were delivered per the attached Notice of Special Meeting dated May 13, 2008.

In attendance were:

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Certified to be the original minutes of May 22, 2008 Pacific County Fire Protection District 1

______Date______Special Commissioner’s Meeting

Commissioner Greg McLeod

Commissioner Fred Hill

Commissioner Tom Downer

Fire Chief Jacob Brundage

Division Chief David Hood

District Secretary Stan Sonntag

Captain Brad Weatherby

Office Manager Cheri Jones

Administrative Assistant Kalisha Burton

FF/PM David Allsup

FF/PM Mike DeConto

Intern Sean Doyle

Guest: Dick Reiners, Consultant

Pacific Environmental Ecosystems

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Certified to be the original minutes of May 22, 2008 Pacific County Fire Protection District 1

______Date______Special Commissioner’s Meeting

Presentations and Special Events

  1. Pacific Environmental Ecosystems– Mr. Reiner was present to review his proposal for the 168th Streetproperty. He explained that the first phase is to apply for a waiver with PacificCounty because of the moratorium stipulations placed on the property by the County. In order to do that, it will be necessary to establish a five-year plan for use of the property. This plan will help to set the boundaries for wetland areas and delineations. Mr. Reiner explained that the wetland boundary requirements have changed. PacificCounty adopted the Western Rating System Standards and has been using those standards for the past 6-7 months. Commissioner McLeod asked Mr. Reiner to confirm that the initial cost would be $4,000 - $5,000 because his proposal was dated October 9, 2007. Mr. Reiner said that is correct, he will probably be able to stay in this range even with the new standards.The second phase will be the development of a full drainage plan and proposed impacts of roads and future buildings. Cost range $3,500 to $4,500. Mr. Reiner also explained that a survey will be required, which is not included in his proposal. Commissioner McLeod thanked Mr. Reiner for his time and presentation.

At 1720, Commissioner McLeod called for an executive session to discuss a real estate issue. The executive session included the three Commissioners, Chief Brundage, and Captain Brad Weatherby.

Regular session resumed at 1730. No decisions were made.

Unfinished Business:

  1. Resolution #2008-07 – PPE Equipment Grant, Award of Bids – Revised - Cheri Jones explained that this Resolution is to replace the one that was approved at the May 13, 2008 meeting. It is simply a revision of the language to clear up the approval process for purchasing the PPE equipment. Motion by Commissioner Hill to rescind Resolution #2008-07 and to approve the revised Resolution #2008-07 as presented. Second by Commissioner Downer. Motion carried. Copies of both Resolutions to be attached to the minutes of this meeting.
  1. Resolution #2008-11 – Disposal of Station 21-4, 3411 Oysterville Road–Commissioner Downer requested that the Oysterville Community Association be notified regarding the sale of the Oysterville Station prior to seeing anything in the paper. Motion by Commissioner Hill to approve Resolution #2008-11 to surplus Station 21-4, located at 3411 Oysterville Road. Second by Commissioner Downer. Motion carried.

New Business:

  1. Resolution #2008-09 – Resolution Providing for Determination of Lead Agency – District Secretary Stan Sonntag explained that Resolution #2008-09 and #2008-10 are required to complete the annexation process. He also noted that there was a hearing notice published in the Chinook Observer and notices were posted as prescribed by Brian Snure, Attorney.Motion by Commissioner Hill to approve Resolution #2008-09 as presented. Second by Commissioner Downer. Motion carried.
  1. Resolution #2008-10 – Resolution Providing for Annexation of Property into Pacific County Fire District 1 – Motion by Commissioner Hill to approve Resolution #2008-10 as presented. Second by Commissioner Downer. Motion carried.
  1. Newsletter–Commissioner McLeod asked for input from the other two Commissioners and those present regarding the publishing of another community newsletter. He stated that he understands the duty to provide information; however, he is looking for suggestions and ideas on other possible ways to best do this. Commissioner McLeod requested statistics on the past two levies to see if this information would provide some insight into the value of doing newsletters. Other ideas that were discussed included:
  1. Mailing the blue ambulance billing information with statements from Systems Design.
  2. Purchase a full or half page ad in the Chinook Observer.
  3. Compile a community e-mail list.
  4. Utilize website more, check on cost to have a counter added.

Commissioner Downer provided the Board with the name of an excellent book he just finished reading on creating competitive advantages. He will get the title of the book to Chief Brundage.

  1. Purchase of IFSTA Essentials 5 Firefighter Instructional Materials – Chief Brundage requested permission from the Board to purchase the newest version of the IFSTA 5 Essentials instructional materials for the Cadet and Intern programs in the amount of $5,288.82, which includes shipping and tax. The total amount of this purchase will be reimbursed through the SAFER grant. Motion by Commissioner Downer to approve the purchase of IFSTA 5 Essentials instructional materials in the total amount of $5,288.82; said amount to be reimbursed by the SAFER grant. Second by Commissioner Hill. Motion carried.
  1. April 2008 Revenue Sheet – Chief Brundage explained that he had requested this information and that the report was prepared by Stan and Kalisha. The revenue sheet reflects accumulative revenues by category for 2008.

Meeting adjourned at 1805.

GREGORY D. MCLEOD, Commissioner THOMAS L. DOWNER, Commissioner

Attest:

FRED H. HILL, Commissioner

CHERI JONES, Recording Secretary

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Certified to be the original minutes of May 22, 2008 Pacific County Fire Protection District 1

______Date______Special Commissioner’s Meeting