KATE SHEPPARD APARTMENTS BODY CORP 323230
Minutes of the 11th Annual General Meeting of Kate Sheppard Apartments Body Corp held on Tuesday24th March, 2015, at 5.30pm in Sam Cooper’s Apartment 9A
PRESENT:
Representatives of Owners of Apartments 3B, 4L, 5C, 5D. 5I, 6I, 6J, 7C, 7H, 8A, 8E, 8F, 8G, 8H, 9A and 10A.
APOLOGIES
Apologies were received from the Owners of Apartments 3A, 3H, 4A, 4J, 5B, 6D, 6E, 6F, 6G, 7F, 7G, 7J, 8D and 9B.
PROXIES
Proxies were received in favour of the Chairman for Apartments 4A, 6F, 6G, 7J and for Marie Cockrane for Apartment 6E.
QUORUM
The Chairman confirmed that there were sufficient in attendance or by proxy to meet the requirements for a quorum being one third of the voting rights.
APPROVAL OF MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 25TH MARCH, 2014.
RESOLVED: That the minutes be approved.John Feast / Anne Patterson
BODY CORP CHAIRMAN’S REPORT
The Chairman spoke to items contained in the report adding additional comments.
RESOLVED: That the report be receivedAlan Stewart / John Feast
Some items noted by the Chairman to be included in the next Newsletter to residents.
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY, 2015
RESOLVED: That the financial statements be approved
Anne Patterson / Sam Cooper
FINANCIAL BUDGET AND BODY CORP CHARGES FOR THE YEAR TO 31ST JANUARY, 2016.
The Budget and recommendation from the Committee and Body Corp Charges were discussed.
RESOLVED: That the Budget for the year be approved and that Body Corp Charges remain the same for the year to 31st January, 2016. Neil Britton / Anne Patterson
ELECTION OF CHAIRMAN AND COMMITTEE FOR THE ENSUING YEAR
RESOLVED: That Alan Stewart be reappointed as Chairman.
Neil Britton / John Feast
RESOLVED: That the Committee for the ensuing year be Roger Patterson, Sam Cooper, John Feast, Heika Parata and Anne Patterson with the Committee to have the power to co-opt an additional person to fill the vacancy.
Neil Britton / Angieska Kowalew
NOTICE OF ITEM TO BE DISCUSSED
The Chairman advised that an Owner had asked for discussion on the state of the foyer. No issue of concern was discussed but it was agreed that at some point the carpet would need replacing.
GENERAL BUSINESS
The issue of the stair case was raised and Sam Cooper outlined the further advice that was received and it was noted that the Committee have agreed to take no further action.
The meeting closed at 6.25pm with Owners remaining for drinks and snacks.
CONFIRMED…………………………………………………………….CHAIRMAN