/ CLEARFIELDCOUNTY EMERGENCY MANAGEMENT / 9-1-1
Standard Operating Procedures / Initial:
10/2005
Revised:
05-2014
SOP #:Police 5-05
Subject:Warrant Database

WARRANT DATABASE

All warrants are searchable through NCIC and the JNET warrant database.JNET is accessible on the internet computers. NCIC is accessible through the CLEAN portal on the CAD computers.

Creation of warrants is as follows:

  1. When a bench warrant is created by the courts it goes into the PA Courts Common Pleas Criminal Case Management System (CPCMS) (with the Sheriff’s ORI).
  1. When an arrest warrant is createdat a District Justice (magistrate’s) office it goes into the Administrative Office of Common Courts (AOPC) system (with the arresting Officer’s ORI).
  1. If all the mandatory fields wereinput correctly the AOPC and CPCMS warrants will automatically go into the NCIC wanted person file. However, if any of the mandatory fields are not filled in correctly we will receive a reject message from NCIC (Because we are the main holders of the ORI’s). We will contact the ORI agency and let them know the warrant did not go into NCIC. We should obtain all the necessary data so we can make the entry correctly.
  1. When a warrant is served, and eliminated in the AOPC or CPCMS systems it should automatically be cancelled out of both NCIC and JNET.

As a failsafe we should always query both NCIC and JNET for warrants. NCIC will search the wanted person files nationwide. JNET contains Pennsylvania warrants only, via the AOPC and CPCMS databases.

The procedure for checking the Warrant Databases is as follows:

  1. Every person thatan officer request be checked through CLEAN / NCIC on a driver license inquiry will automatically be checked in NCIC. We should also search the JNET warrant database and the Probation database on our Intranet site.
  1. When a negative response is received the requesting officer will be given his driver license inquiry information then advised “wants, warrants, and probation negative”.
  1. When a positive response is obtained in response to an NCIC query or from the Warrant Database, the requesting officer will be given a “Code 5” response. When the officer advises you to “go ahead”, the name and date of birth will be confirmed, then the officer will be advised of all available information from the warrant fields.This will provide the officer with the opportunity to distance himself/herself from the suspect(s) to prevent them from overhearing the radio transmission.
  1. A positive warrant response is a priority issue and will be handled as quickly and efficiently as possible.
  1. After the officer confirms name and date of birth and receives the information, the dispatcher will then ask if the officer would like the contact agency notified for further instructions. The Hit Confirmation procedure will be required for an individual wanted in NCIC by an out-of-county agency.