Thursday, June 17, 2010
The Hemphill Independent School District Board of Education met in regular session on Thursday, June 17, 2010 at 7:00 p.m.for a regular meeting in the HISD Administration Office with the following members present: Lloyd Ford, Janis Speights,Bob Russell, Tom Beall,Stephen Crowell, Welden Elliott,and Carolyn Wych.
Members absent: None.
Also present were Glenn Pearson, Interim Superintendent,Sally Butler, Business Manager, Kelli Barnett,Marc Griffin,Paula Pruitt,and Beth McBride.
Lloyd Ford, School Board President, called the meeting to order and established a quorum.
Bob Russellgave the invocation.
Lloyd Ford led the pledge to the flag.
Carolyn Wych recitedthe Hemphill ISD Mission Statement.
The Board approved the minutes of the Special Board Meeting on May 18, 2010 on a motion by Welden Elliott, seconded by Stephen Crowell, passed unanimously.
The Board approved the minutes of the Regular Board Meeting on May 24, 2010 on a motion byBob Russell, seconded by Carolyn Wych, passed unanimously.
Glenn Pearson, Interim Superintendent gave the Superintendent’s Report:
Retirement
Six employees retired this year. Ken Beamesderfer 39 years, Tommye Carlson 35 years, Patricia McBride 33 years, Karen Smith 35 years, Darlean Thomas 14 years, Kathy Wright 20 years.
Service Awards
Service pens were presented to the following personnel. 5 years Cecily Bridges, Carolyn Brown, Shirley Dupree, Denise Eddings, Heidy Griffin, Dorothy Henson, Rosie Mays, Nancy Stone, Marcie Welch, 10 years Laura Cordray, 15 years Willie Earl Clark, Andrea Felts, Connie Felts, Renita Harris, Kathleen Henson, Bobbie Strickland, Bill Tichnell, Jordan Washington, 20 years Kathy Wright, 25 years Kathy Conn, Jean Easley, Willie Simmons, Janet Thomas, 35 years Tommye Carlson, Karen Smith
Enrollment
School 2008 – 2009 2009 - 2010
High School 290 281
Middle School 300 299
Elementary School 402 374
992 954
Kindergarten Graduation
61 students received certificates of graduation on May 28, 2010.
Summer School and Other Summer Programs
Summer School and camps are being held at each campus. DETCOG Summer Recreation Program is also being held. The Texas Agriculture breakfast and lunch program is providing meals to all persons 18 years of age and under.
Construction Progress
Field House / Gymnasium
Superintendent and Architect developed a punch list for Slone Construction. Many areas need corrected and touch-up painting. Washers and dryers have been connected to electricity. Custom Flooring completed the weight room flooring. Weights have been delivered. Lockers have been delivered and installed. Training equipment has been delivered. We are still working on the drainage on the east side. Payment No. 15 was paid and a balance of $ 110,825 remains.
Baseball Field
The concession stand and restrooms are almost completed, also the dugouts are nearing completion. Payment No. 8 was paid in the amount of $ 99,110 and a balance of $ 94,986.14 remains.
Fencing
Lilley Fencing Company is scheduled to begin the fencing of the softball and baseball fields on June 27, 2010.
Parking Lot
The parking is being constructed at this time.
Homemaking Kitchen
Cox Contractors has been awarded the bid for $ 82,500. They should complete the job by August 20, 2010.
Summer Work
Life Skills remodeling has been started in the MainBuilding. A motion by Janis Speights, seconded by Bob Russell, passed unanimously was made to give authority to the Superintendent to bid out the removal of the current LifeSkillsBuilding.
Cleaning and waxing of the buildings are underway.
Maintenance has started construction of the sprinkler system on the practice field. A motion by Welden Elliott, seconded by Stephen Crowell, passed unanimously to give authority to the Superintendent to have the east end of the new athletic facility and the practice field hydro mulched.
Mowing grass and reworking flower beds has been started.
Drainage and grounds of the new parking lot will be completed soon.
2010 – 2011 Budget
A budget workshop has been set for Tuesday, June 22, 2010 at 6:30 p.m.
A motion to approve Change Order for additional fencing on baseball field was made by Janis Speights, seconded by Welden Elliott, passed unanimously.
A motion to approve Change Order for additional sidewalks on baseball field was made by Welden Elliott, seconded by Stephen Crowell, passed unanimously.
Mr. Pearson then presented the Superintendent’s Recommendations:
Mr. Pearson recommended approval of bids for 48 computers and 2 LCD Displays.
The Board approved a bid for 48 computers and 2 LCD Displays from Insight Systems for
$ 13,284.00 on a motion by Welden Elliott, seconded by Tom Beall, passed unanimously.
Mr. Pearson recommended approval to move July Board Meeting.
The Board approved to move the July Board Meeting to July 22, 2010 on a motion by Carolyn Wych, seconded by Welden Elliott, passed unanimously.
Mr. Pearson recommended accepting resignations.
The Board approved accepting a resignation from Karen Smith, Elementary Special Education Teacher, on a motion by Janis Speights, seconded by Carolyn Wych, passed unanimously.
Executive Session: To discuss personnel as allowed in Gov. Code Sub Chapter 551.072 and 551.074.
The Board convened into executive session at 8:55 p.m.
The Boardreturned to open session at 9:55 p.m.
Mr. Pearson recommended employing and reassigning personnel.
The Board approved reassigning Shelly Starr to Librarian, and employing Donna Haley as Shared Services Director, Karrie Jones as Elementary Special Education Teacher, and Lindsey Huffman as Elementary Paraprofessional on a motion by Tom Beall, seconded by Welden Elliott, passed unanimously.
Sally Butler, Business Manager, presented the financial report for the month of May 2010.
The Board approved the financial report for the month of May 2010 and approved the bills on a motion by Tom Beall, seconded by Carolyn Wych, passed unanimously.
There was not a Budget Amendment # 9 so no action was taken.
Sally Butler, Business Manager, presented a Memo regarding Special Revenue Funds
270 00 5929 00 000 0 00000$ 2,349.00
270 11 664500 999 0 11000$ ( 2,349.00)
To record maximum entitlement
313 11 6223 00 751 0 23N00$ 5,100.00
313 93 6493 00 751 0 23N00$ ( 5,100.00)
To reallocate funds to flow thru
437 00 5839 00 000 0 00000$ 21,790.00
437 11 6399 00 751 0 23000$ ( 21,790.00)
To record preschool LRE grant
There being no further business to discuss the meeting adjourned at 10:05 p.m. on a motion by Carolyn Wych, seconded by Bob Russell, passed unanimously.
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Lloyd Ford, President Robert H. Russell, Secretary
Hemphill Board of Education Hemphill Board of Education