POSITION DESCRIPTION
EXECUTIVE DIRECTOR
pOSITION: executive director sTATUS: fULL tIME, pART tIME, cASUALDepartement: ADMINISTRATION Reporting to: TFHT Board
Supervision: no □ yes □
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APPROVAL SIGNATURES
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Approved by Board Chair Date
PURPOSE
The Executive Director is the chief executive officer of the Timmins Family Health Team Corporation and is responsible for the management and administration of its affairs.
ACCOUNTABILITY:
The Executive Director is accountable to the Board of the Timmins Family Health Team for all aspects of the operation of the Timmins Family Health Team.
Duties and responsibilities / PERCENTAGE %Overall Responsibilities
Financial
· To establish and maintain a financial management framework that effectively supports the decision making capabilities of the TFHT and makes use of the appropriate financial systems to ensure the TFHT continuously operates within it approved business plan and allocated funds
· To ensure public funds are used in a legal effective and efficient manner to support the clients/programs of the TFHT within the allocated budget
· To develop new initiatives based on community need, with other service providers when appropriate to provide the needed service.
Managerial
· To provide effective and efficient strategic leadership, guidance and management to the TFHT staff including human resources and financial resources management
· To ensure compliance within the accepted business, financial and human resources practices and standards. / 25%
35%
Operational
· To effectively and efficiently manage the day to day operational activities of the Timmins Family Health Team and ensure achievement of the TFHT mandate
· To translate the goals, objectives and strategic directions of the Board into practical operational plans and activities in accordance with the approved Business Plan of the TFHT
· To work collaboratively with other organizations in the City of Timmins, across the North East LHIN area. / 25%
Customer Services
· Establish and maintain networks and partnerships with agencies and community groups
· Works collaboratively with MOHLTC staff, Northeast LHIN, Timmins Area agencies and Cochrane District Health agencies
· Ensure Client customer service is a priority of all staff members / 15%
Organizational Role
· Maintaining current knowledge of policy manuals, reading minutes of meetings and keeping up to date with organizational happenings
· Contributing to the efficient functioning of the organization and the attainment of goals.
· Arranging priorities as necessary to perform annual tasks and provide strategic direction for 3 to 5 years.
Confidentiality Information
· Ensures adherence to the freedom of information and protection of privacy.
· Exercises reasonable care with caution in protecting confidential and sensitive information related to clients and personnel.
Duties and responsibilities / PERCENTAGE %
Timmins Family Health Team development
· Manage the development, implementation, monitoring and evaluation of programs
· Promotes awareness of Timmins Family Health Team services and programs
· Actively participates in staff, team and committee meetings as appropriate
· Provides leadership and mentorship to staff as required
· Participates in education of health professionals
Professional Development
· Maintains and develops professional competence through ongoing professional development. Fully participates in the Quality Assurance Program of the College of Social Workers of Ontario.
· Stays current and aware of opportunities to implement new, evidenced-based methods of client assessment, treatment and programming.
· Participates in self-directed learning to ensure that practice remains relevant by attending professional conferences, e-learning and journal reviews.
· Participates on interdisciplinary committees to promote professional/interpersonal development.
· Participates in clinical projects / studies as required.
Communication
· Communicates effectively with health care team members to create a cohesive team and seamless services to the community.
· Communicate effectively with all clients, families, peers, other health care professionals and community partners.
· Speaks on behalf of the organization to media, consulting with TFHT Head Physician and Board following guidelines of MOHLTC agreement
Related Duties
· Models the values and philosophy of the Corporation.
· Exhibits a commitment to life-long learning.
· Maintains confidentiality of team, personnel and client information.
· Facilitates appropriate in-house and external education sessions.
· Assists with planning and attends special events.
· Performs other associated duties as required.
SPECIFICATIONS
EDUCATION / EXPERIENCE:
· Graduate degree from a recognized university in a relevant discipline or combination of an undergraduate degree with significant management experience.
· Three to five years program management experience with progressive responsibility in community health or social service setting
· Experience in program development, implementation, monitoring and evaluation
· Strong written and verbal interpersonal and communication skills required
SKILLS / ABILITIES:
· Knowledge and proficiency in current, evidenced-based methods and practices of primary care delivery, with an emphasis on health promotion and risk reduction.
· Superior leadership, organization, research, evaluation, time management, communication and interpersonal skills.
· Proficiency in the use of the computer hardware and software, particularly in Microsoft Word, Excel, Outlook.
· Prior experience and knowledge of electronic medical record.
· Desire and ability to update knowledge and skills through various means including technology-based opportunities, courses, workshops and conferences..
· Excellent verbal and written communication skills.
· Exhibit an ability to be open and non-judgmental.
· Knowledge of the goals and structure of the organization, the policies and procedures and the programs.
EQUIPMENT USED:
· Computer, printer/scanner/fax, photocopier, telephone, AV Equipment including Video projection unit, hand-held, assessment tools, various teaching aids.
CONTACTS:
INTERNAL / EXTERNALTFHT Board of Directors / Ministry of Health and Long Term Care
TFHT Management Team / North East LHIN
Employees, including Allied Health Professionals and Administration Staff / Community Health and Social services
Clients / Families Contracted Professional Staff / Non-Government Organizations
Professional Association
PHYSICAL DEMANDS:
· Moderate: The position requires minimal physical effort and the workday comprises roughly of equal amounts of standing and sitting, with frequent position changes. This position requires the Executive Director to exhibit creativity and exceptional problem solving skills.
FINANCIAL RESPONSIBILITY:
Responsible for the overall development, management and implementation of the budget for the organization
IMPACT OF ERRORS IN JUDGEMENT:
· Poor decisions and/or omissions can impact the organization. The level of impact could range from very low to extremely high.
· Poor interpersonal skills could impact negatively on relations with staff, community partners, clients and public. The level of impact could range from very low to high.
WORK ENVIROMENT:
Timmins Family Health Team Clinics
The work environment will primarily be in well-lit, well-ventilated clinic areas that are furnished ergonomically. Exam rooms are spacious, well equipped and supplied. Personal office space may or may not be shared. Environment may vary depending on location. Ergonomics, health and safety of the Social Worker will be an important consideration when the location is furnished and equipped. It may be required to bring some requisite equipment and supplies when reporting to work in these environments.
Other
Due to the collaborative nature of this position, the Executive Director will be required to attend meetings at other organizations offices. Travel may be required between sites and client homes. Travel related to the fulfillment of this position description will be reimbursed.
REPORTING RELATIONSHIPS:
The Executive Director reports to the Board of the Family Health Team. The Executive Director collaborates with other community health partners to ensure delivery of appropriate services and programs to the community. The Executive Director will liaison with the consultants with the Ministry of Health and Long Term Care.
C:\Human Resources\Job Description\ED Job Description
Draft copy May 15, 2007