2017 Annual Conference
March 30 – April 1, 2017
Get Jazzed about Nursing Informatics
HiltonNew Orleans Riverside
New Orleans, LA
Exhibit Space Confirmation
Dear Exhibitor:
Thank you for submitting your exhibit space contract for the ANIA 2017 Annual Conference to be held March 30 – April 1, 2017 atthe Hilton New Orleans Riverside. We are delighted to confirm your participation.Exhibits will be open Friday, March 31 and Saturday, April 1.
Information
Please note the following information pertaining to your exhibit.
Any unpaid balances are due immediately. Any refunds will be issued after the conference.
Advanced Registration for Booth Personnel – Exhibit Badges:
As part of your exhibit fee, you are entitled to two (2) complimentary exhibitor badges per booth (10’x10’). You must NOW register them online using the link that was sent out to you originally. Additional booth personnel badges may be purchased for $50 each and can be done directly online, once again using the link sent to you in your confirmation email. Advance exhibitor registration information must be received no later than March 10, 2017in order to be pre-registered, after this date you will need to register onsite.All additional badges must be PREPAID.
Floorplan – can now be viewed on Map Dynamics for booth location, or by clicking this link.
Registration Delivery – Literature Display Program–Your literature inserted in the attendees bags and displayed at registration. See form under Documents/Links on the Floorplan page, requests must be PREPAID, which can now be done online. The form will however need to be completed and returned to no later than March 16th 2017.
Sponsorship Opportunities–Enhance your presence at ANIA 2017. See enclosed form for details.
Exhibit Services Contractor
Freeman, has been selected to serve as the official service/drayage contractor. The link to the Freemanservice kit will be e-mailed to your attention in early February. All shipments must arrive at the advanced warehouse no later thanMarch 22, 2017, to avoid an after deadline charge. For exhibitor-related questions, set-up information, shipping and drayage, please contact All questions regarding furnishings, shipping, labor, electricity and physical logistics should be directed toFreeman at either 504-731-6137 or via email at: .
ADVANCED SHIPPING/DRAYAGE ADDRESS:
To: ANIA ANNUAL CONFERENCE
c/oFreeman
905 Sams Avenue
New Orleans, LA 70123
FROM:Exhibiting Company & booth #
Exhibit Schedule
The exhibit schedule follows:
Exhibit Schedule
Thursday, March 30Exhibitor Set-up 12:00 pm - 5:00 pm
Friday, March 31Exhibits Open 9:30 am -11:00 amCoffee Break
Exhibits Open 2:30 pm -3:30 pmRefreshment Break
Saturday, April 1Exhibits Open 7:00 am -8:00 amContinental Breakfast
Exhibits Open 9:30 am -10:30 amCoffee Break
Exhibit Dismantling 10:30 am-4:00 pm
ANIA reserves the right to modify this schedule. Exhibitors will be notified at that time.
Booth Construction
Each exhibit space is 10’x10’ and includes a company ID sign, a 6 foot skirted table and two chairs. It does not include any other furnishings, electricity, etc. Arrangements for these items must be made throughFreeman.The hall is carpeted.
Hotel Room Reservation Information
A block of rooms have been reserved for attendees of the ANIA 2017 at the Hilton New Orleans Riverside. Reservations must be received on or before March 1, 2017. Please note that rooms at the group rate are limited and may be sold out before the cut-off date. Rooms may still be available after the cut-off date, but not at the group rate. All rates are subject to prevailing state and local occupancy taxes.PLEASE NOTE: ANIA HAS NOT CONTRACTED A HOUSING BUREAU IF YOU ARE APPROACHED BY ONE TO MAKE YOUR HOUSING RESERVATIONS, IT IS A SCAM.
Hilton New Orleans Riverside
Please note: Hotel rates range from $175 – $215 single/double + taxes
**Refer to the ANIAConference to receive the special conference rate.
Reservations should be made online directly through the ANIA web site ().
Security
ANIAwill provide security service for the exhibit hall to control admission and to serve as a deterrent to theft. However, ANIAis not responsible for any losses incurred by exhibitors. Exhibitors must make arrangements to safeguard valuable property. Admission to the exhibit area is by badge only.
Conference Exhibitor Policies/Miscellaneous
As outlined within the exhibit prospectus, the conference has numerous policies regarding its exhibit hall. It is impractical to reiterate all rules and regulations here, but exhibitors are reminded to once again review the policies contained within your exhibit prospectus. All exhibitors are expected to adhere to all rules, regulations, and policies governing the ANIA 2017 Conference.
We look forward to working with you to make the ANIA 2017 Conference a successful event for all concerned! Please contact us if we may provide additional information.
Sincerely,
Tom Greene
Account Executive
phone: 856-256-2367/fax: 856-589-7463 / email:
ANIA National Office. P O Box 56 Pitman, NJ 08071 P: 856-256-2300 F: 856-589-7463
Application for Attendee Registration Stuffer and Literature Distribution Program
Annual Conference – March 30 – April 1, 2017
Hilton New Orleans Riverside– New Orleans, LA
☐ Yes, I want to take advantage of this Special Offer!
Cost is $600 which includes both programs - 600 promo pieces are required.
**Your materials will not be returned. We are not responsible for no-shows.
Name:
Company:
Address:
City: State: Zip:
Phone: Email:
Signature:
ANIA Tax ID #54-1988610 – Payment can be done directly online through Map Dynamics.
March 16, 2017 is the deadline to participate in the Registration Stuffer/Literature Display Program.
All promotional materials must be no larger than 81/2" x 11" and must arrive no later than March 22, 2017. Please send a sample (.pdf file) and shipping/tracking to no later than March 22, 2017. Ship actual materials to:
TO:ANIA ANNUAL CONFERENCE
c/o Freeman
905 Sams Avenue
New Orleans, LA 70123
FOR:ANIA Conference Materials – Tom Greene
Complete the above and return to:
ANIA 2017 Annual Conference
Attn:Heidi Perret
East Holly Ave., Box 56, Pitman, NJ 08071
856-256-2375, fax: 856-589-7463;
2017 Annual Conference
March 30 – April 1, 2017 ~ New Orleans, LA
List of Pre-Registrants Order Form
As a service available exclusively for exhibitors at this year's Annual Conference, ANIA will make its list of attendees available. If you wish to rent the list in advance for a mailing, the cost is $200 per list and must be PREPAID. NOTE: Each exhibiting company will receive a list of attendees onsite when checking in at registration as part of your booth fee.
☐ Send us a registrant list for the ANIA 2017 Conference. Enclosed is a sample of our mailing piece.
☐Email – Excel Format(This list does not contain email addresses or phone numbers)
Email address:
Date you request ANIA to process list: (NOTE: The later the date, the more pre-registered attendees will be on the list.)
☐February 23☐March 2☐March 9☐March 16
☐Upon Final Wrap-Up (approximately two (2) Weeks Following the Meeting)
We understand that the list is for one-time use only. All orders must be prepaid. Exhibitor agrees to use the list one-time only per the sample piece submitted. Exhibitor agrees not to merge the list of attendees into any database. Further, exhibitor agrees to erase all data and destroy the electronic information upon completion of this approved mailer.
Company:
Address:
City: State: Zip:
Telephone: E-mail:
Contact:
Signature: Date:
Any questions about the list and all correspondence should be directed to:
ANIA Annual Conference
c/o Heidi Perret
East Holly Avenue/Box 56
Pitman, NJ 08071-0056
856-256-2375 / Fax 856-589-7463 /
Annual Conference
Hilton New Orleans Riverside – New Orleans, LA
March 30 – April 1, 2017
Sponsorship Opportunities
On behalf of ANIA, we are pleased to welcome you to the 2017Annual Conference taking place March 30 – April 1, 2017 in New Orleans, Louisiana. In addition to exhibiting with us in 2017, you are invited to increase your support for ANIA and enhance your exhibit presence at the conference by participating as a sponsor. Your support of educational programs and other approved functions increase your corporate exposure while supporting the educational goals of the conference.
Sponsors will be recognized on signage, verbally at the Opening Session, and in other high exposure ways during the conference. The following special programs are available for corporate support. I encourage you to review and choose the program you can support.
ProgramCost
Welcome Reception (Exclusive or Co-Sponsored)$5,000-10,000
Lunch Symposia Program (Sat 4/1)Call for Details!
Wi-Fi for all Attendees & Exhibitors$ 7,500
Attendee Folios (includes company logo)$ 5,000
Mobile App of Conference (logo on app)$ 5,000
Attendee Bags (includes company logo)$3,500
Attendee Lanyards (includes companylogo)$3,000
Coffee/Refreshment Breaks (within exhibit hall)$ 2,500
Keynote Address$ 1,500
Closing General Session$1,500
`General Program & Speaker Support$ 1,000 each (A variety of speakers and topics will be featured.
Grants are requested for selected speakers and topics.)
Literature Kiosk/Registration Stuffer Promo$ 500
Please call Tom Greene at 856-256-2367 or email [email protected] discuss your program support for the 2017 Annual Conference. ANIA will consider other creative programs for the benefit of its conference.
We look forward to working with you. Thank you!