Practice - Define and Test Shorthand Aliases (Required)
Distribution
R12 General Ledger Management Fundamentals
Ownership
The Job Title [?Subject=LABxxxxx] is responsible for ensuring that this document is necessary and that it reflects actual practice.
Practice - Define and Test Shorthand Aliases (Required)
Overview
In this practice, you will define and test shorthand aliases.
Assumptions
- Replace XX with your terminal number or unique number.
- You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Verify the Shorthand Aliases Profile Option
1.Responsibility = XXGeneral Ledger Super User, XXBOOK
2.Navigate to the Profiles window
- (N) Other > Profile
3.Query the Flexfields: Shorthand Entry profile option
User Value = Always
4.Save
Query the Flexfield Structure
5.Navigate to the Shorthand Aliases window
- (N) Setup > Financials > Flexfields > Key > Aliases
6.Query your flexfield structure
Define Shorthand Aliases
7.Define shorthand aliases.
Enabled = Checked
Max Alias Size = 20
For the prompt, type Shorthand Aliases
8.(T) Aliases, Descriptions
9.Enter full templates for the Bank account, the Accounts Payable account, and Accrued Expenses according to the following table:
Alias / Template / Alias DescriptionCash / 01.000.1110.00 / Cash
Accounts Payable / 01.000.2210.00 / Trade Accounts Payable
Accrued Expenses / 01.000.2225.00 / Accrued Expenses Payable
10.Enter partial templates for Salaries, Training Revenue and Bonuses according to the following table:
Alias / Template / Alias DescriptionSalaries / 01..5105.00 / Salaries
Training Revenue / 01..4130.00 / Training Revenue
Commissions / 01..5150.00 / Commissions
11.Save
12.Close windows until you are back at the Navigator
Recompile the Flexfield
13.Navigate to the Key Segments window
- (N) Setup > Financials > Flexfields > Key > Segments
14.Query your XXAccounting Flexfield structure
15.Deselect the Freeze Flexfield definition checkbox
16.(B) OK in the Caution window
17.Save
Freeze Flexfield Definition = Checked
18.(B) OK in the Caution window
19.(B) Compile
20.(B) OK in the Note windows
21.Close windows until you are back at the Navigator
Test the Account Aliases
22.Navigate to the Account Combinations window
- (N) Setup > Accounts > Combinations
23.Place your cursor in the Account field and activate the List of Values.
24.The prompt for the Shorthand Alias should appear.
25.Activate the List of Values in the Shorthand Alias window.
26.View the templates you created.
Disable Account Aliases for Your User
27.Responsibility = XXGeneral Ledger Super User, XXBOOK
28.Navigate to the Profiles window
- (N) Other > Profile
29.Query the Flexfields: Shorthand Entry profile option
User Value = Not Enabled
30.Save
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Practice - Define and Test Shorthand Aliases (Required)LABP0313.DOC
Effective 04/06/04Page 1 of 4Rev 1