Notice Is Given of the Annual General Meeting of the Old Reigatian Rugby Football Club

Notice is given of the Annual General Meeting of the Old Reigatian Rugby Football Club Limited to be held at the Clubhouse, Geoffrey Knight Playing Fields on Tuesday September 26th at 8.00 p.m.

AGENDA

1. APOLOGIES FOR ABSENCE

2.MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 31st AUGUST 2016

3.MATTERS ARISING

4ANNUAL REPORT

5.TREASURER’S REPORT

6.ACCOUNTS

To review and, if approved, adopt the Club’s accounts for the year ending 30th April 2017.

Approve Appointment of Auditors

7.ELECTION OF OFFICERS AND COMMITTEE MEMBERS FOR 2017/8

General Committee Structure. Roles in brackets do not require a Management Committee position

Officers of the Club

Chairman, Treasurer and Secretary

Playing and Development Committee, chaired by Ed Bartlett

Seniors, Juniors, Minis, Women and Girls, (School Liaison)

Facilities, chaired by Calvin Bunyan

Clubhouse, Ground, Catering, (Gym) (Events)

Communications chaired by TBD

Social. Membership, Website, Sponsorship, (Volunteer Coordinator)

Officers of the ClubName

PresidentSir Peter Harrison*

TreasurerPeter Duff*

SecretaryPeter Tharp*

ChairmanDavid Forsyth*

ManagementCommitteeName

Senior Playing Committee ChairmanAlex Forsyth*

Junior Playing Committee ChairmanLaurie Kerr*

Minis Playing Committee ChairmanBen Hamps*

Women and Girls Section ChairmanDavid McGuigan*

Social SecretaryMike Layzell*

Sponsorship and Marketing OfficerDave Hutchinson*

Membership OfficerTracy Overtoom*

Grounds ManagerPeter Bakker*

Communications ManagerTBD

Website Manager Tim Bostel*

Clubhouse ManagerCalvin Bunyan*

Catering RepresentativeNorman Hosford*

*Committee Nominations

Members wishing to make nominations for Officers are requested to send them to the Honorary Secretary in advance of the meeting. Nominations must be proposed and seconded and the willingness of any member to be nominated must be ascertained.

Please note that the votes will consist of those attending the meeting and any proxy votes returned to an Executive Officer to be declared at the meeting

8. Subscription Proposal

Recognising that

(i)We need to pay for the preparation of the 12 Acre Field and make the necessary investments for its use in 2017/8.

(ii)The total costs of the Club fire have caused our insurance premium rates to increase.

(iii)The Club are paying Mini and Juniors entry fees to an increasing number of Festivals

(iv)Mini and Junior Match teas have been offered to more teams

Members will continue to be encouraged to pay their subscriptions on a monthly basis.

With the increases in expenditure mainly for the benefit of our Minis and Juniors it is felt fair to make the increase on these Sections. It is therefore proposed that for 2017/8 the annual subscription levels are set at

SeniorNo Change £276 or £23 per month,

StudentNo Change £84 or £7 per month;

Youth£120 or £12 per month; an increase of 11% p.a

Social£52 or £1 per week; an increase of 11% p.a.

Note that a parent and child will now pay £170 compared with £156;

9.AnyOther Business

Dated11th September2017

Peter Tharp

Honorary Secretary