Board Meeting/Hand off–December 17th, 2012
- Call To Order– 7:35 pm
- Members present- Roly, Mariann, Steve, Chuck, Matt, Larry, Lara, Rickie, Melinda, Clyde,
- New Member Present – Lee, Katie, Hardy, Frank, Carl
- Introductions - Introductions were done for all old board members and new board members present
- November 15th Minutes were approved
Open Business:
- DC will create a proposal for equipment storage and bring this to the next board meeting for discussion.- Larry and DC to meet to review the proposal and the funds available for this. This meeting will take place in the next few weeks.- Closed
- Tracy will look into some new storage options for the league.
- DC will work with the new Director of Registration next year to come up with a tracking system to track players and equipment- 2013
- Steve will send out the new proposal to the by-laws for Weigh-In to membership to solicit feedback. This must sit for 30 days before it can be vote on.- To be voted on by new board at January meeting.
- Valerie will look into any insurance implications for changing the requirements for the Physical Consent form. – Closed
- Steve to communicate the criteria for the Ray Kirkpatrick award in the survey that is going to be sent out to membership. – Closed
- Mariann will set up the farewell dinner for January 10th.- will be set up for 7:30 January 10th. Location TBD.
- Matt to lead discussions on creating a Shawn Springs camp for CLYFL for the summer of 2013- Looking at the date of 7/15/13 for this camp at THS.
- The new board should consider making some changes to consolidate the D and Flag league back into the Contact league since there is so much overlap but still needing two people to support this task.
- The board should consider making some changes to the Concessions Director position to add additional support for scheduling, handling the money etc.
- The new board should consider expansion of the Cheer program
- The new board should consider having the first set of C league game being more of a scrimmage rather than a game or at least scheduling scrimmages for C league prior to the first game of the season.
- DC will look into the pricing for the CLYFL helmet (large and small) for the 8th grade graduation decorations, and also gifts etc.
New Business:
- Change in registration for Flag and D League – Changes need to be made to the registration system for Flag and D league for registration for competitive or beginners flag.
- There is a new feature on the website to allow for sign up for volunteers. This can be used for concessions, fun fest etc.
- Ashburn will not be moving forward with the Select league into 2013. CLYFL will need to determine how they would like to proceed going forward.
- The agreement for partnership with George Mason was voted in for the 2013-2015 season.
- CLYFL will make a $500.00 donation to Loudoun Interfaith Relief.
- Meeting closed at 8:35 pm
Action Items:
- All new BoD members coming into new positions or moving from other positions should send bio’s to Mariann by COB Tuesday, December 18th.
- Rickie will pursue getting his BLS instructor certification and will submit reimbursement for this certification once completed.
- Ashley will provide final statistics for the 2012 season to the board by January 2013.
- Rickie will work with the Supervising physicians to strengthen the partnership and communicate more information to membership in 2013.
- Mariann will send the new weigh in by-law updates to the new board members. –Closed
- Hardy and Steve will work together to determine the changes needed for the registration system to support the different flag and D league programs prior to the opening of registration.
- Steve will send out one final blast to membership for survey results. All results are due by 12/31/12.
- Steve will send final survey results to the board by January 2013.
- Larry will write the check and send this to Loudoun Interfaith Relief.
- The new BoD will determine how to move forward with the Physical Consent form requirements for the 2013 season.