Executive Board Position Descriptions

EXECUTIVE BOARD POSITION DESCRIPTIONS

The Nominating Committee solicits applications for these positions andnominatesa slate for vote by the General Membership at the May General Meeting.

President

• Facilitates the creation of a caring community of parent volunteers and ensures support to teachers/staff.
• Confers with the Principal and Executive Committee regarding the school community’s wants/needs, plans for the year, and progress toward goals.
• Oversees and provides guidance to the other Executive Committee members and committee chairs.
• Oversees implementation of the budget.
• Presides over PTSA Membership meetings and Executive Board meetings.
• Attends PTA council meetings when possible.
• Files his/her signature at the bank containing PTSA funds upon taking office.
• Co-signs or approves all letters and/or communications.
• Collaborates with the Principal or Principal’s designee to add PTSA sponsored events to the school calendar.
• Acts as an official representative of the school PTSA.
• Responsible for the accuracy of PTSA information and compliance with PTSA Bylaws and Standing Rules.
• Cooperates with Incoming PTSA President and Board after election to ensure a smooth transition.

Vice President of Organization(First VP)

• Responsible for the planning and execution of school programs, assemblies, and workshops that will enhance the educational experience of students.
• Coordinate with principal, teachers, staff and Executive Board to develop a program schedule and calendar to be included in the school calendar.
• Coordinate program locations and reserve space.
• Applies for PTSA awards related to programs.
• Attends all Executive Board Meetings and General Membership Meetings.
• Presents a report at meetings to summarize program efforts.
• Coordinates/prepares the advertising/communications concerning program efforts.

Vice President of Fundraising(Second VP)

• Acts as the point person for all PTSA fundraisers.
• Evaluates fund raising events throughout the year and determines the effectiveness of fundraising efforts.
• Oversees and provides guidance to the committee chairs involved in fundraising efforts.
• Applies for PTSA awards related to fundraising.
• Attends all Executive Board Meetings and General Membership Meetings.
• Presents a report at meetings to summarize fundraising efforts.
• Coordinates/prepares the advertising/communications concerning fundraising efforts.

Treasurer

• Controls all funds of the PTSA by accounting for all receipts and expenditures.
• Makes disbursements as authorized by the president, Executive Board or General Membership.
• Prepares the PTSA budget for review and approval by members at the first general meeting in cooperation with the Executive Board and budget committee if applicable.
• Prepares and submits all tax related documents.
• Files his/her signature at the bank containing PTSA funds upon taking office.
• Instructs Executive Board members on the expense process.
• Ensures that expenditures are approved before being incurred.
• Ensures all treasurer reports and financial statements are prepared for the Audit Committee by July 15th each year.
• Issues reminders to cash outstanding checks within 30 days.
• Applies for PTSA awards related to treasury.
• Attends all Executive Board Meetings and General Membership Meetings.
• Presents a Financial Report at all meetings.

Secretary

• Prepares and distributes the meeting agendas with the President.
• Prepares and distributes the meeting minutes.
• Tracks attendance at Executive Board Meetings and General Membership Meetings.
• Prepares rooms for meetings.
• Maintains records of sign in sheets, agendas, minutes, bylaws and standing rules.
• Provides ballots for all elections.
• Responsible for dissemination of information to the general membership and the community.
• Maintains PTSA website and PTSA email addresses.
• Acts as Executive Board liaison with technology chairperson.
• Presents Standing Rules and Procedures annually and prepares revisions as discussed by the Executive Board.
• Applies for PTSA awards related to secretarial duties and communication.
• Attends all Executive Board Meetings and General Membership Meetings.

COMMITTEE CHAIRPERSON POSITIONS

Please note: Committee Chairpersons are appointed by the elected Executive Board. The Nominating Committee cannot nominate chairpersons, but would like to collect names of interested PTA members in order to help the new Board fill these positions.

Membership Chairperson

• Responsible for the recruitment of new and renewing PTA members and distribution of membership cards.
• Reports membership statistics to PTA governing groups. Ensures that applicable dues/fees are paid.
• Maintains a current list of members including dues paid and contact information.
• Applies for PTA awards related to membership.
• Attends all Executive Board Meetings and General Membership Meetings.
• Presents a report at meetings to summarize membership efforts.
• Coordinates/prepares the advertising/communications concerning membership efforts.

Volunteer Chairperson

• Serves as the primary coordinator to fill PTSA volunteer needs.
• Creates volunteer sign-ups for events/activities.
• Coordinates volunteer recruitment.
• Maintains a database of volunteers.
• Works with school staff as needed to ensure volunteers are ADDitions approved.
• Compiles and maintains information on the number of hours worked by volunteers.
• Coordinates/prepares the advertising/communications concerning volunteer efforts.

Box Tops: Coordinates collection, trimming, counting, and submission of Box Tops for Education two to three times each year.

Resources/Community Networking: Works closely with VP Fundraising to establish PTA sponsors for various Fundraising activities throughout the year.

Teacher Appreciation: Coordinates appreciation events for our faculty and staff three to four times each year including Back to School Breakfast (August), Pies and Cider (November), Holiday Luncheon (December) and Teacher Appreciation Week (May)